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Student Records Assistant Jobs in Normal, IL (NOW HIRING)

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Student Records Assistant information

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How much do student records assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for student records assistant in Normal, IL is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What job categories do people searching Student Records Assistant jobs in Normal, IL look for? The top searched job categories for Student Records Assistant jobs in Normal, IL are:
What cities near Normal, IL are hiring for Student Records Assistant jobs? Cities near Normal, IL with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 92% Full Time, and 8% Part Time. Highlights an 100% In-person job distribution, with an average salary of $37,761 per year, or $18.2 per hour.

Special Education Aide - Morton High School (2)

Morton Community Unit School District 709

Morton, IL • On-site

$18.50 - $19/hr

Part-time

Re-posted 15 days ago

Job description

Position Type:
Support Staff/Instructional Aide
Date Posted:
5/29/2026
Location:
Morton High School
Date Available:
08/10/2026
Rate:$18.50-19/hour. Benefits information attached
TITLE:
Special Education Aide - RISE/LA
QUALIFICATIONS:
-Paraprofessional License issued by the Illinois State Board of Education.
-Ability to lift 30 pounds.
-Ability to successfully complete a pre-employment physical, fingerprint-based background check, and Employment History Review.
REPORTS TO:
Building Principal, District Administration
JOB GOAL:
To support the lead teacher in maximizing student achievement and individualized growth by providing targeted academic and behavioral reinforcement.
Essential Duties and Responsibilities
Instructional Support
  • Assist the special education teacher in implementing individualized education programs (IEPs), behavior plans, and instructional activities.
  • Support students in functional academics, communication, vocational tasks, social skills, and independent living instruction.
  • Provide one-on-one and small-group assistance during classroom lessons and activities.
  • Reinforce instructional strategies and accommodations as directed by certified staff.
  • Supervision of community-based instructional activities.
  • Drive students in district-approved vehicles to and from community instruction sites, vocational placements, recreational activities, and appointments as assigned.
  • Support students in applying functional and life skills within real-world community settings.

Student Support and Personal Care
  • Assist students with toileting, hygiene, dressing, feeding, mobility, and other activities of daily living as needed.
  • Implement safe lifting, positioning, and transfer procedures for students requiring physical assistance.
  • Lift, transfer, or support students and classroom materials weighing up to 30 pounds.
  • Maintain student dignity, confidentiality, and safety during all personal care activities.
  • Support implementation of behavior intervention plans and de-escalation strategies.
  • Monitor student behavior and provide positive behavioral reinforcement utilizing the prompting hierarchy.
  • Assist in maintaining a safe, structured, and supportive learning environment.
  • Follow district procedures regarding crisis intervention and student safety.

Data Collection and Collaboration
  • Collect and record accurate student data related to academic progress, behavior, communication, daily living skills, and IEP goals.
  • Maintain documentation as directed by the supervising teacher and district requirements.
  • Communicate observations and concerns regarding student performance or behavior to certified staff.
  • Collaborate effectively with teachers, therapists, administrators, transportation staff, and families.
  • Attend staff meetings, training sessions, and professional development as required.
  • Maintain confidentiality and professionalism in accordance with district policies and state/federal regulations.

Note: The responsibilities may include other duties as assigned, as the responsibilities listed above represent a majority of the tasks, though not an exhaustive list.
TERMS OF EMPLOYMENT:
Part-time, up to 30 hours per week on school days when students are in attendance. Institute days as requested by the administration.
EVALUATION:
One written evaluation per year and every other year after three consecutive years of employment. Evaluations completed by the principal.
Attachment(s):
  • Support Staff Benefits Info.pdf

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