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Student Records Assistant Jobs in Normal, IL (NOW HIRING)

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How much do student records assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for student records assistant in Normal, IL is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What job categories do people searching Student Records Assistant jobs in Normal, IL look for?

The top searched job categories for Student Records Assistant jobs in Normal, IL are:

What cities near Normal, IL are hiring for Student Records Assistant jobs?

Cities near Normal, IL with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $37,761 per year, or $18.2 per hour.

Certified Teacher - Special Education (LBS1) - SS1 (6th-8th)

McLean County Unit District No. 5

Normal, IL • On-site

$42K - $52K/yr

Full-time

Medical, Dental, Vision

Re-posted 21 days ago

Job description

McLean County Unit District No. 5

JOB DESCRIPTION

Position Title:   Certified Teacher Special Education - Learning Behavior Specialist 1 (SS1 6th-8th)
Location:           PJHS
Department:     Building Personnel
Reports to:       Principal/Assistant Principal
FLSA Class:     Exempt




SUMMARY

Provides specialized instruction in order to meet the unique educational needs of students with disabilities, evaluates and assesses progress, in accordance with the student's IEP, in a variety of settings.  


DUTIES

  1. Demonstrates knowledge of specialized curriculum and assistive technology.

  2. Works to establish and maintain open lines of communication between students and their parents, regarding both academic and behavioral progress.

  3. Evaluates academic and social growth of students, keeps appropriate records and completes regularly scheduled progress reports.

  4. Maintains accurate and complete records as required by law and district policy.

  5. Assesses student progress and determines the need for adjustments to instructional techniques.

  6. Collaborates with classroom teachers, school psychologists, learning disabilities specialists, speech/hearing specialists, occupational and physical therapists, guidance counselors, adaptive PE and school social workers to provide an integrated plan for developing the needs of students.

  7. Plans and implements instructional programs (district interventions) in accordance with the district's philosophy and curriculum objectives.

  8. Delivers instruction designed to engage all students, and adjusts lessons as needed in order to improve student progress in academic and interpersonal skills.

  9. As a part of an educational team, evaluates, determines and develops individual education plans, including the development of long term goals and short term objectives, for students in a variety of settings.

  10. Collaborates with the educational team regarding classroom adaptations, instructional modifications, adaptive equipment, behavior modification plans, and other instructional interventions in order to meet the needs of students with disabilities.

  11. Continued personal growth through ongoing professional development including but not limited to: book studies, district trainings, seminars, workshops, conferences and/or advanced course work at institutions of higher learning.

  12. Delivers and assesses student progress using standardized as well as informal testing in order to monitor student growth and progress.


QUALIFICATIONS

  1. Teaching certificate for the particular position as required by the State.

  2. Must be familiar with the use of computers including but not limited to electronic mail, the Internet, word processing, and electronic spreadsheets (Microsoft Office).

  3. Establish and maintain effective and courteous working relationships with those contacted in the course of work (students, parents, and staff).

  4. Ability to understand and follow basic oral and written instructions.

  5. Ability to communicate to students, parents, and staff in an acceptable/courteous manner


COMPENSATION:

Fully Board Paid Medical, Dental, and Vision available.
 

Per the negotiated contract between McLean County Unit 5 and the United Five Education Association, for the 2026-2027 school year the starting salary range for candidates with a Bachelor's Degree is  $42,640-$52,319 and is based on Education and Certified Teaching experience.  For candidates with a Master's Degree, the range is $47,756-$61,017and is based on Education and Certified Teaching experience.


APPLICATION PROCEDURE:
Apply Online at www.unit5.org


INTERNAL APPLICANTS WISHING TO TRANSFER SHOULD APPLY ONLINE AND USE THE INTERNAL APPLICATION



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