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Student Records Assistant Jobs in Normal, IL (NOW HIRING)

Marcfirst

Transition Assistant

Normal, IL · On-site

$18.35/hr

... students to learn new skills and plan for a smooth transition from high school to adulthood. The ... Valid Illinois driver's license with safe driving record. * Current proof of automobile insurance.

ExcelPrep Schools

COTA

Bloomington, IL · On-site

$65K/yr

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

ExcelPrep Schools

COTA

Bloomington, IL

$27 - $36.25/hr

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

Excel Prep

COTA

Bloomington, IL · On-site

$27 - $36.25/hr

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

Dave's Hot Chicken

Assistant General Manager

Normal, IL · On-site

Greet Guests, record orders, and serve food and beverages with a consistently positive and helpful ... Current student or high school diploma/GED preferred * Must be at least 18 years old and fluent in ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in Normal, IL

Student Records Assistant information

See Normal, IL salary details

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$18

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How much do student records assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for student records assistant in Normal, IL is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What job categories do people searching Student Records Assistant jobs in Normal, IL look for?

The top searched job categories for Student Records Assistant jobs in Normal, IL are:

What cities near Normal, IL are hiring for Student Records Assistant jobs?

Cities near Normal, IL with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $37,761 per year, or $18.2 per hour.

Transition Assistant

Marcfirst

Normal, IL • On-site

$18.35/hr

Full-time

PTO

Re-posted 8 days ago

Job description

Our mission at Lifelong Access is to connect individuals with developmental disabilities to their community by helping them break down barriers through a lifetime of meaningful supports. From birth to end of life, Lifelong Access provides a continuum of services and supports for families, children, teens, and adults including residential housing, vocational development, supported employment, high school transition, behavioral health counseling and services, and a wide variety of pediatric therapy supports. Guided by our Core Values, our team members have a strong drive and big hearts for improving the lives of others; a place where we support each other and the individuals who put their trust in us.
Lifelong Access is seeking a Transition Assistant to support the High School Transition and Supported Employment Programs in a variety of opportunities for students to learn new skills and plan for a smooth transition from high school to adulthood. The Transition Assistant will assist job seekers with developmental disabilities attain and maintain a career path of their choosing.
Pay: $18.35/hour
Job Type: Full-Time
Essential Duties and Responsibilities
  • Provide direct support in the areas of programming, mini discovery, and IEP meeting attendance, on-the-job coaching, and job development activities.
  • Present information through community presentations/networking events.
  • Collaborate with the Transition Coordinator to plan programming.
  • Assist with transportation of program participants when necessary, utilizing company vehicles.
  • Order and organize supplies for Transition programming.
  • Assist the Transition and Supported Employment teams with supports when needed.
Requirements:
  • Minimum of high school diploma or GED.
  • At least one year of experience supporting people with disabilities.
  • Familiarity with Microsoft Office applications (Word, Excel and Outlook) is required.
  • Ability to work weekdays and early weeknight availability.
  • Willing to travel to rural communities in McLean County.
  • Must be at least 21 years of age.
  • Valid Illinois driver's license with safe driving record.
  • Current proof of automobile insurance.
  • Reliable transportation.
Working Conditions
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Requests for reasonable accommodations will be reviewed to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit at a desk and work on a computer for prolonged periods. The employee is frequently expected to talk, hear, and possess clear close and distance vision; and use hands, fingers to reach or feel. The employee must occasionally lift and/or move up to 15 pounds.
While performing the duties of this job the employee is regularly required to talk or hear. The employee will also frequently need to converse with adults - some who might be difficult to understand or use nonverbal forms of communications. The employee is frequently required to stand, sit; stoop; bend, push, pull, reach, and walk for periods of time. The employee will frequently use hands to fingers, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.
Here are some of the benefits we will offer you:
  • Supportive, positive, and friendly team environment
  • Professional development, training, and advancement opportunities
  • Flexible schedule options
  • Comprehensive benefit plans
  • Generous paid time off including vacation, personal time, and holidays
  • Read more in our Employment Brochure

Lifelong Access is an Equal Opportunity Employer

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