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Student Records Assistant Jobs in Normal, IL (NOW HIRING)

ExcelPrep Schools

COTA

Bloomington, IL · On-site

$65K/yr

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

ExcelPrep Schools

COTA

Bloomington, IL · On-site

$27 - $36.25/hr

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

Excel Prep

COTA

Bloomington, IL · On-site

Certified Occupational Therapy Assistant (COTA) Reports To: Occupational Therapist (OTR/L ... Adapt activities, materials, and environments to meet client/student needs. * Collect and record ...

Baby Fold

Case Assistant, Foster Care

Normal, IL · On-site

$19 - $23/hr

Candidly - student loan navigation support * Mentorship, advancement, and professional development ... Completes family visiting records, case notes, and other required documentation * Crisis ...

The Baby Fold

Case Assistant, Foster Care

Normal, IL · On-site

$19 - $23/hr

Candidly - student loan navigation support * Mentorship, advancement, and professional development ... Completes family visiting records, case notes, and other required documentation * Crisis ...

Central School District 51

Homebound Tutor

Washington, IL · On-site

$27/hr

... student's Individualized Education Program (IEP). * Maintains accurate and complete records as ... Performs other related tasks as assigned by the principal/assistant principal and district office ...

tmn

Teacher Associate

Bloomington, IL · On-site

$17 - $19/hr

Keep on-going records of all students receiving one-on-one instruction and assists teachers and students in record keeping. * Assist teachers on educational field trips. * Participate as a member of ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in Normal, IL

Student Records Assistant information

See Normal, IL salary details

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How much do student records assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for student records assistant in Normal, IL is $18.15, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $19.76 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by Student Records Assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a Student Records Assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Normal, IL? For Student Records Assistant jobs in Normal, IL, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Normal, IL look for? The top searched job categories for Student Records Assistant jobs in Normal, IL are:
What cities near Normal, IL are hiring for Student Records Assistant jobs? Cities near Normal, IL with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Normal, IL as of May 2026, with employment types broken down into 92% Full Time, and 8% Part Time. Highlights an 100% In-person job distribution, with an average salary of $37,761 per year, or $18.2 per hour.
Behavior Aide

Behavior Aide

Specialized Education Services

Bloomington, IL • On-site

$15.25/hr

Full-time

Medical, Retirement

Posted 10 days ago

Job description

Company Overview
Shine on as a paraprofessional/behavior aide.
In special education and alternative education settings nationwide, the team members of Specialized Education Services, Inc. (SESI) shine a positive light on students who need academic, emotional, social, and behavioral support and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team.
Shine on. Apply now.
Bring all of you to what you do. Join our team.
Overview
What you can expect from us.
  • Career pathways, mobility up and across our national network, and ongoing professional and leadership development.
  • Paid training, tuition reimbursement, and credentialing support.
  • Data-driven, evidence-based learning and instructional models, including SESI's own positive behavioral interventions and support (PBIS) framework called CASE.
  • An attractive and robust suite of benefits, including comprehensive healthcare benefits, 401(k) with employer match, employee assistance program, mental health support, fertility and family building, and more.
  • Smaller class sizes in diverse educational settings.

Responsibilities
What you can expect to do.
Fuel student success-and your own-as you support your assigned student as determined by their individualized education plan (IEP). Realize the joy of possibility as you provide customized behavior support and teach valuable life skills. You will play an essential role as part of a multidisciplinary team in delivering holistic guidance and support.
  • Work in a setting with diverse students from varying developmental, cultural, ethnic, racial, and socioeconomic backgrounds.
  • Work one on one with an assigned student to meet goals set forth in their IEP, providing accommodations and modifications as necessary.
  • Assist in the development and modification of behavior support plans.
  • Implement behavior support plans; record and track data on behaviors, progress toward goals, and incidents.
  • Utilize behavior support and intervention strategies.
  • Implement de-escalation techniques, crisis management, and physical restraint if necessary to maintain the safety of students and staff.
  • Foster a positive and inclusive environment that encourages the development of appropriate social and behavioral skills.
  • Supervise students and ensure they are always monitored, including to and from appropriate school locations.
  • Work in collaboration with interdisciplinary team members to ensure consistent implementation of behavior support plans.
  • Provide personal care support dependent on the student's needs.
  • Communicate effectively with parents.

SESI.AT.1
Qualifications
What we expect of you.
  • High school diploma.
  • Experience working in an educational setting implementing behavioral interventions for students with intensive behavioral needs preferred.

Posted Salary Range
Starting from USD $15.25/Yr.

Apply