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Student Records Assistant Jobs in Decatur, AL (NOW HIRING)

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Student Records Assistant information

See Decatur, AL salary details

$7

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$28

How much do student records assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for student records assistant in Decatur, AL is $17.41, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $18.94 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Decatur, AL? For Student Records Assistant jobs in Decatur, AL, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Decatur, AL look for? The top searched job categories for Student Records Assistant jobs in Decatur, AL are:
What cities near Decatur, AL are hiring for Student Records Assistant jobs? Cities near Decatur, AL with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Decatur, AL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $36,208 per year, or $17.4 per hour.

Administrative Assistant (upon completion of application email Dr. Stephanie Dominique at sddominiqu

Huntsville Independent School District

Huntsville, AL • On-site

$17.75 - $24/hr

Full-time

Posted 22 days ago

Huntsville Independent School District rating

9.0

Company rating: 9.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

13th of 628 rated elementary and secondary schools

Job description

Position Type:
Secretarial/Clerical/Administrative Assistant-240 Calendar
Date Posted:
7/20/2026
Location:
Special Education Department
Job Title: Administrative Assistant
Reports to: Director of Special Education
Dept. /School: Operations and Students Services
Wage/Hour Status: Exempt
Pay Grade: 240 days
Date Revised: July 2026
Primary Purpose:
Ensure efficient operation of district administrative office and provide clerical services for department's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience:
One to three years secretarial experience preferred and preferably in public education environment
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1.Prepare written correspondence forms, schedules, or reports.
2.Prepare meeting agendas, communication as requested using personal computer.
3.Maintain a daily teacher attendance log and records for substitute teachers.
4.Monitor and process purchase order requests, inventory as needed. Compile information and submit upon request.
5.Maintain department calendar of events.
Reception and Phones
6.Schedule meetings and appointments and maintain calendar for assistant superintendent and other pertinent staff.
7.Assist other stakeholders as needed with superior customer service.
8.Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
9.Maintain physical and computerized files including inventory of school and office supplies, mailing lists, invoices, records, and office communication.
10.Update handbooks and other documents as assigned.
Accounting and Inventory
11.Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
12.Prepare and process purchase orders.
13.Receive, store, and issue supplies and equipment
15.Assist with coordination of meetings and other relevant activities.
16.Assist with budget preparation.
Other
17.Sort, distribute, or deliver mail and other documents.
18.Maintain confidentiality
Supervisory Responsibilities:
Monitor the work of office personnel.
Equipment Used:
Personal computer, printer, copier, fax machine, and calculator
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolong use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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