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Student Records Assistant Jobs in Wisconsin (NOW HIRING)

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Wisconsin?

For Student Records Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Wisconsin look for?

The top searched job categories for Student Records Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Student Records Assistant jobs?

Cities in Wisconsin with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Roncalli Catholic Schools Temporary Administrative Assistant

Diocese of Green Bay

Manitowoc, WI • On-site

$16 - $19/hr

Full-time, Temporary

Posted 12 days ago

Job description

Temporary Administrative Assistant
Roncalli Catholic Schools | Roncalli High School (Manitowoc, WI)
Pay: $16.00-$19.00/hour

Schedule: Full-time during the school year; reduced summer hours
Status: Temporary, non-exempt
Location: Roncalli High School

Why it matters
The Temporary Administrative Assistant helps create a welcoming, organized, and efficient environment at Roncalli High School by supporting students, families, staff, and school leadership while advancing the mission of Roncalli Catholic Schools.

The big picture
This role combines front office reception, administrative support, student services, and school operations. The ideal candidate is organized, professional, customer-focused, and committed to maintaining confidentiality in a fast-paced school environment.
What you'll do
Serve as the first point of contact for students, families, staff, and visitors.
Answer and direct calls, manage mail and deliveries, and monitor visitor check-in procedures.
Provide administrative support to the Principal and President.
Manage calendars, appointments, correspondence, and office records.
Support attendance processes and maintain accurate student records.
Maintain health room documentation, communicate with parents, and distribute medications as required.
Prepare daily bulletins, report cards, certificates, and school mailings.
Coordinate school events and support substitute teacher scheduling.
Complete other duties as assigned.

What you’ll bring
Strong organizational and time-management skills.
Excellent communication and customer service abilities.
Ability to prioritize multiple tasks and adapt to changing needs.
Proficiency with office technology and software applications.
Ability to maintain confidentiality and exercise sound judgment.
Strong attention to detail and commitment to accuracy.
Experience in a school or office setting preferred.

Roncalli Catholic Schools is committed to providing reasonable accommodations and fostering a respectful environment for individuals of diverse backgrounds, experiences, and abilities. Candidates must be able to perform the essential functions of the position with or without reasonable accommodation.

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