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Student Records Assistant Jobs in Wisconsin (NOW HIRING)

Wisconsin

Student Help

Superior, WI

$13/hr

Current Students: If you are currently employed or enrolled as a student at any of the Universities ... Record perma-links for available electronic materials * Record perma-links for available print ...

Universities of Wisconsin

Student Help

Superior, WI · On-site

$13/hr

Current Students: If you are currently employed or enrolled as a student at any of the Universities ... Record perma-links for available electronic materials * Record perma-links for available print ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Wisconsin?

For Student Records Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Wisconsin look for?

The top searched job categories for Student Records Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Student Records Assistant jobs?

Cities in Wisconsin with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Cashier's Office Student Assistant

Wisconsin

Superior, WI

$12/hr

Part-time

Re-posted 2 days ago

Key responsibilities

  • Provide customer service to students and University employees on the phone or in person.

  • Process student payments and department deposits.

  • Support departmental projects and special assignments as needed.

Job description

Current Students: If you are currently employed or enrolled as a student at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Workday Internal Jobs Site for StudentsPosition Title:Cashier's Office Student AssistantJob Category:Student HourlyJob Profile:Student HelpJob Summary:

Primary Responsibilities:

  • Provide customer service to student and other University employees either on the phone or in person.

  • Process student payments and department deposits as needed.

  • Maintain accurate records and confidentiality of sensitive information - paying close to FERPA rules.

  • Support departmental projects and special assignments as needed.

  • Use campus systems and basic office software (e.g. Transact, Peoplesoft, Workday, Excel)

  • Follow all university policies, procedures, and maintain professional standards.

Notice to New Employees: Employment willrequirea criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant.In compliance with the Wisconsin Fair Employment Act, the University does not discriminateon the basis ofarrest or conviction record.

$12.00 hourly rate

Key Job Responsibilities:Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:UW-Superior, A Superior Place:

The University will not reveal the identities of applicants who request confidentiality in writing, except that the identities of 'final candidates' must be revealed upon request. According to the Attorney General, 'final candidates' under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a).

Employment will require a criminal background check, and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics, review the Annual Security Report or contact the University Police Department Safety at 715-394-8114 for a printed copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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