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Student Data Manager Jobs in Arizona (NOW HIRING)

Asuep

Student Strategic Research Assistant

Tempe, AZ · On-site

$14.50 - $18.50/hr

Student Strategic Research Assistant The Student Strategic Research Assistant is a student worker ... Data management skills as this position may work with large datasets * Experience with a CRM ...

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Student Data Manager information

How does a student data manager typically collaborate with teachers and administrators to ensure data accuracy and compliance?

A Student Data Manager works closely with teachers and school administrators to collect, verify, and maintain student records, ensuring that data is accurate and up-to-date. Regular communication is essential for resolving discrepancies, updating enrollment information, and meeting reporting deadlines. The role often involves training staff on data entry procedures and compliance requirements, as well as supporting the implementation of new data management systems. By fostering strong working relationships, Student Data Managers help ensure the integrity of student records and compliance with local, state, and federal regulations.

What is a student data manager?

A Student Data Manager is a professional responsible for collecting, maintaining, and analyzing student information within an educational institution. They ensure that student records are accurate, up-to-date, and compliant with privacy regulations such as FERPA. Their work supports decision-making by providing reliable data for academic planning, reporting, and improvement initiatives. Student Data Managers often collaborate with administrative staff, teachers, and IT departments to manage data systems and resolve any data-related issues.

What is the difference between Student Data Manager vs Student Records Coordinator?

AspectStudent Data ManagerStudent Records Coordinator
CredentialsTypically requires a bachelor's degree in education, data management, or related fieldUsually requires a high school diploma or associate degree, with some roles preferring post-secondary education
Work EnvironmentWorks in educational institutions managing large datasets, often using specialized softwareHandles student records, documentation, and data entry, often in administrative offices
Employer & Industry UsageUsed in K-12 schools, colleges, and universities for data analysis and reportingCommon in school districts and educational institutions for maintaining student records

The Student Data Manager typically has a higher level of responsibility for data analysis and management, requiring more advanced technical skills and credentials. The Student Records Coordinator focuses on maintaining accurate student records and documentation, often with less technical complexity. Both roles are essential in educational settings but differ mainly in scope and technical requirements.

What are the key skills and qualifications needed to thrive as a student data manager, and why are they important?

To thrive as a Student Data Manager, you need strong analytical skills, attention to detail, and a background in data management or educational administration, often supported by a relevant degree. Proficiency with student information systems (SIS), database management tools, and data privacy regulations is typically required. Excellent organizational, problem-solving, and communication skills help ensure accurate data handling and effective collaboration with staff and administrators. These competencies are vital for maintaining data integrity and supporting informed decision-making in educational settings.

Are student data managers in demand?

Student data managers are in demand as educational institutions increasingly rely on data management systems to track student information, improve administrative efficiency, and support data-driven decision-making. Skills in database management, data analysis, and familiarity with student information systems are valuable in this role, which is often found in K-12 and higher education settings.
What are the most commonly searched types of Student Data jobs in Arizona? The most popular types of Student Data jobs in Arizona are:
What are popular job titles related to Student Data Manager jobs in Arizona? For Student Data Manager jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Student Data Manager jobs in Arizona look for? The top searched job categories for Student Data Manager jobs in Arizona are:
What cities in Arizona are hiring for Student Data Manager jobs? Cities in Arizona with the most Student Data Manager job openings:
Student Data Manager jobs near you

Student Records Specialist

Washington Elementary School District No. 6

Phoenix, AZ • On-site

Other

Posted 13 days ago

Job description

Pay Grade: AG (Non-Exempt Support Staff Salary System)
Department:Business Services
Accountable To: Student Data Manager
FLSA Status: Non-Exempt
Calendar: 261 Days
Creation/Revision Date: July 22, 2026
Summary:
Under general direction, incumbent(s) oversees the maintenance of all student records to include ensuring compliance with applicable laws and regulations, developing standard procedures, training office staff, auditing records, and collaborating with District staff. In addition, incumbent(s) coordinates student records, permanent record cards, and health cards by ensuring records are accurate and complete, organizing and filing records and cards, archiving records and cards, and sending copies to and gathering copies from other schools and outside agencies.
Essential Functions:
  • Oversees the maintenance of all inactive student records including ensuring compliance with applicable laws and regulations, developing standard procedures for record keeping and distribution, training school office staff, distributing procedures and guidelines, auditing records at the sites, and responding to inquiries from office staff.
  • Develops and maintains the budget for Student Records with the Student Data Manager.
  • Performs purchase requisitions including researching materials and costs, submitting on-line requestions, following up on placed orders, resolving problems, and verifying receipt of items.
  • Makes correction and adjustments necessary for accurate records and information.
  • Coordinates with Student Data Manager for repair and maintenance of equipment.
  • Coordinates inactive student records for the District including ensuring records are accurate and complete, verifying record information, assisting District staff and parents on completing required paperwork, verifying information within the student database system, tracking pending information, archiving and destroying old records, prepares and coordinates the transfer of archived permanent record cards and health cards to microfilm, processes record requests, advises schools on recording and filing requirements, works with outside agencies and other schools, to ensure compliance with Arizona Department of Education standards and District procedures.
  • Assists with the development and manages the District's on-line student record-keeping system. Research and prepares recommendations to the District programmers as to the scope and details of an on-line student record keeping system. Troubleshoots and make continuous recommendations to expand and improve the on-line system.
  • Collaborates with the Student Data Manager, Internal Auditor and school office managers to ensure the maintenance of all student records is legally compliant and within FERPA guidelines. Reviews current practices and recommends changes of the maintenance of student records throughout the District. Collaborates with Central Registration to streamline student records process.
  • Processes District-wide subpoenas for current and inactive student records including collaborating with District legal counsel, other legal agencies, notifying families of their rights, informing District staff, and researching and collecting all possible data available on said student while making every effort to accommodate the court within crucial timelines.
  • Develops and maintains the budget for Student Records. Performs purchase requisitions including researching materials and costs, submitting on-line requisitions, following up on placed orders, resolving problems, and verifying receipt of items. Makes corrections and adjustments necessary for accurate records and information. Coordinates repair and maintenance of equipment.
  • Keeps up-to-date on all requirements by reviewing Arizona records manual.
  • Other job-related duties as assigned.
Required Qualifications:
To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.
  • High School diploma or equivalent (G.E.D.) prior to being hired;
  • Two years of school office and student records related experience.
  • Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).
  • Ability to obtain Notary Certification from Arizona Secretary of State
  • Must be U.S. citizen
  • 18 years of age or older
  • Proficient in reading and writing the English language
  • Arizona resident
  • No felony convictions
Preferred Qualifications:
It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.
  • Two years of experience managing confidential records;
  • Associate's degree in business or related field;
  • Proficiency in English and target language.
Knowledge and Skills Required:
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills required, but not limited to, for this position include:
  • Utilizing general office practices and procedures;
  • Knowing federal laws and state regulations regarding records management;
  • Knowing special education programs and staffing patterns;
  • Applying presentation techniques;
  • Applying customer service skills;
  • Maintaining confidentiality of sensitive information;
  • Having time management and organizational skills;
  • Using computer software related programs;
  • Understanding student records requirements;
  • Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
Working Conditions:
The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The Washington Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.

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