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Student Accounts Assistant Jobs in California (NOW HIRING)

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Student Accounts Assistant information

What does a student accounts assistant do?

A Student Accounts Assistant is responsible for helping manage the financial accounts of students at educational institutions. Their duties typically include processing tuition payments, assisting with billing inquiries, preparing financial statements, and resolving account discrepancies. They often work closely with students, parents, and other administrative staff to ensure that payments and account records are accurate and up-to-date. Student Accounts Assistants play an important role in supporting the financial operations of schools or universities and maintaining positive relationships with students regarding their accounts.

What are the key skills and qualifications needed to thrive as a student accounts assistant, and why are they important?

To thrive as a Student Accounts Assistant, you need strong organizational skills, attention to detail, and a basic understanding of accounting principles, often supported by a relevant associate degree or equivalent experience. Familiarity with student information systems, accounting software (such as Banner or PeopleSoft), and Microsoft Excel is typically required. Excellent communication, problem-solving abilities, and customer service skills help in addressing student inquiries and collaborating with campus departments. These skills are vital to ensure accurate account management, timely processing of payments, and positive interactions with students and staff.

What is the difference between Student Accounts Assistant vs Student Financial Aid Coordinator?

AspectStudent Accounts AssistantStudent Financial Aid Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationPost-secondary education, often with a background in finance or student services
Work EnvironmentAdministrative offices within educational institutions, handling billing and account inquiriesFinancial aid offices, managing student aid programs and scholarship processing
Employer & Industry UsageUniversities, colleges, and vocational schoolsSame as above, with a focus on financial aid programs
Common Search & Comparison IntentUnderstanding roles related to student billing and accountsComparing roles involved in student financial aid and scholarship management

The Student Accounts Assistant primarily handles billing, payments, and account inquiries related to student finances. In contrast, the Student Financial Aid Coordinator focuses on managing financial aid programs, scholarships, and student aid applications. Both roles are essential in educational institutions but serve different functions within student financial services.

What is the role of a student accounts assistant?

A student accounts assistant manages and processes student financial transactions, such as tuition payments, fee assessments, and account inquiries. They often use accounting software and communicate with students to resolve billing issues, supporting the financial operations of educational institutions.

What are the most commonly searched types of Student Accounts jobs in California?

The most popular types of Student Accounts jobs in California are:

What are popular job titles related to Student Accounts Assistant jobs in California?

For Student Accounts Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Student Accounts Assistant jobs in California look for?

The top searched job categories for Student Accounts Assistant jobs in California are:

What cities in California are hiring for Student Accounts Assistant jobs?

Cities in California with the most Student Accounts Assistant job openings:

Student Accounts Assistant jobs near you
Infographic showing various Student Accounts Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Student Accounts Representative

National Holistic Institute

Clovis, CA • On-site

$17 - $19/hr

Full-time

Re-posted 19 hours ago

Job description

JOB DESCRIPTION 

Job Title: Student Accounts Representative/Financial Aid Clerk 

Reports To: Lead Financial Aid Officer

FLSA: Non-Exempt 

DEFINITION: Under the direction of the Lead Financial Aid Officer, the Student Accounts Representative/Financial Aid Clerk is responsible for managing student accounts in accordance with best practices established by management in addition to assisting students in completing the financial aid process and aiding the Financial Aid staff in maintaining audit ready files; and performs other duties as assigned.

SAMPLES OF DUTIES:

The information listed below is meant to serve as samples of job duties and responsibilities for positions in this classification. This list is neither inclusive nor exclusive, but indicative of several types of duties performed. Consequently, this information does not reflect Essential Functions for any given position in this classification.

•Process and Audit student account activity

•Coordinate with Instructors, Student Services, Career Services, Financial Aid and any other departments that have contact with students. Communicate with other departments any issues regarding students

•Payment Collecting

•Bill and Track all outside agency funding sources

•Work and maintain monthly billing reports

Deposit batch report, apply payment to each account and balance to deposit

•Participate in communication meetings, in-service sessions, student orientation, graduation, and other school events as required by the school

•Abide by the policies and procedures as outlined in the standards.

•Provide estimate appointments for prospective students and parents.

•Assist students and parents in completing financial aid Entrance and Exit counseling

•Establish and maintain an audit ready file

•Scanning and Filing of documents and files

•Assist FA staff

•Communicate with students through various electronic means, text, email, TEAMS etc..

•Account reconciliations

•Maintain and manage the processing of In school deferments

KNOWLEDGE AND SKILLS 

The Student Accounts Representative/Financial Aid Clerk shall demonstrate experience and education commensurate with the responsibilities of the position. The Student Accounts Representative/Financial Aid Clerk shall attend a State approved financial aid workshop and receive certification.

In addition, the Student Accounts Representative/Financial Aid Clerk must have strong knowledge of MS Office, including Word, Excel, PowerPoint, PDF and Outlook; professional written and verbal communication and interpersonal skills; and strong analytical, organizational, multi-tasking, problem solving, and time management skills.

ABILITIES 

•Ability to produce quality output within tight timeframes and simultaneously manages several projects

•Ability to participate in and facilitate group meetings

•Work requires willingness to work a flexible schedule

MINIMUM QUALIFICATIONS 

An associate degree is preferred, but we will consider candidates with a high school diploma and one year of experience in an office or medical setting, or any relevant combination of education and experience as determined by the Campus President.

Other 

A valid California Class "C" Driver's License may be required.

WORKING CONDITIONS 

•Work inside protected from the weather.

•Work effectively in a demanding environment.

•Work collaboratively in a team environment.

•Work with sensitive and confidential information.

•Noise exposure under 65 decibels, roughly that of a normal conversation or a ringing telephone.

•Work with sensitive and confidential information.

•Schedule changes may occur based on business needs.

I understand the scope of the responsibilities and expectations of the position for which I have been hired.

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Employee Name - Printed Date

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Employee Signature

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