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Staffing Scheduler Jobs (NOW HIRING)

Loretto

Staffing Scheduler

Syracuse, NY · On-site

$23.43 - $23.97/hr

Overview Under the direction of the Staffing Manager, coordinates scheduling of all Home Care Aides/Geriatric Caregivers and Home Care LPNs designated to care for PACE participants to ensure adequate ...

Epic Healthcare

Staffing Scheduler

Elizabethtown, PA · On-site

Join Our Team as an Staffing Scheduler! Are you an organized and detail-oriented individual with a passion for supporting staff and ensuring efficient operations? We are seeking a talented Staffing ...

AMERICAN HEALTHCARE LLC

Staffing Scheduler

Lexington, VA · On-site

$16.50 - $21.25/hr

As a staff scheduler you will help to ensure our residents receive the best quality of care. Staff Scheduler Qualifications: * High school diploma or equivalent * CNA License * Experience in health ...

Schuylkill Center

Experienced Staffing Scheduler

Pottsville, PA · On-site

$17.25 - $22.25/hr

) Scheduling Coordinator - Full Time 1000 Schuylkill Manor Rd, Pottsville, PA 17901 Schuylkill Center is currently hiring for an Experienced Staffing Scheduler ! We are looking for compassionate and ...

Brickyard Healthcare

Staffing Scheduler (QMA)

Waterford, OH · On-site

$13.75 - $18.50/hr

We rely on and trust our Staffing Scheduler to prepare and organize work schedules for employees ensuring that the required/appropriate number of personnel or staff are on duty in every given work ...

Brickyard Healthcare

Scheduler QMA

Indianapolis, IN

$17 - $22.75/hr

Staffing Scheduler We rely on and trust our Staffing Scheduler to prepare and organize work schedules for employees ensuring that the required/appropriate number of personnel or staff are on duty in ...

Pearl of Hillside

Staffing Coordinator

Hillside, IL

$20 - $23/hr

The Staffing Scheduler, you will play a crucial role in coordinating and maintaining the facility's staff schedules to ensure optimal care for our residents. At Pearl Healthcare, YOU are our greatest ...

Chapel Hill Nursing Center

Staffing/HR

Randallstown, MD · On-site

$20 - $27/hr

Primary Responsibilities Staffing & Scheduling * Create, maintain, and adjust nursing staff schedules to ensure appropriate coverage 24/7 in accordance with state regulations and facility needs

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How much do staffing scheduler jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for staffing scheduler in the United States is $25.90, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $28.85 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Staffing Scheduler, and why are they important?

To thrive as a Staffing Scheduler, you need strong organizational skills, attention to detail, and experience in workforce planning, often supported by a high school diploma or relevant associate degree. Familiarity with scheduling software such as Kronos, When I Work, or Microsoft Excel is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure set outstanding schedulers apart. These skills ensure efficient staffing coverage, minimize scheduling conflicts, and support smooth operations within an organization.

What are some common challenges Staffing Schedulers face when managing employee schedules, and how can they be addressed?

Staffing Schedulers often encounter challenges such as last-minute shift changes, managing availability across a diverse workforce, and ensuring compliance with labor regulations. To address these, they rely on effective communication, robust scheduling software, and proactive planning to quickly fill gaps and avoid understaffing. Building strong relationships with employees and maintaining an up-to-date database of availability can help mitigate scheduling conflicts and improve overall team satisfaction.

What is the difference between Staffing Scheduler vs Workforce Coordinator?

AspectStaffing SchedulerWorkforce Coordinator
CredentialsTypically requires scheduling or HR certificationsOften requires HR or administrative certifications
Work EnvironmentPrimarily office-based, focusing on scheduling staff shiftsOffice or on-site, coordinating workforce needs across departments
Employer & Industry UsageCommon in healthcare, retail, and hospitality industriesUsed in healthcare, education, and corporate sectors
Search & Comparison IntentPeople compare to understand scheduling roles in staffingOften compared to understand broader workforce management

While both roles involve managing staff schedules, a Staffing Scheduler primarily focuses on creating and maintaining shift schedules, ensuring adequate coverage. A Workforce Coordinator has a broader scope, including coordinating staffing needs across departments and handling workforce logistics. The roles often overlap but differ in scope and responsibilities.

What are staffing schedulers?

Staffing schedulers are professionals responsible for organizing and managing employee work schedules to ensure adequate coverage for shifts or projects. They coordinate with managers and staff to fill open shifts, handle time-off requests, and resolve scheduling conflicts. Staffing schedulers often use specialized software to streamline scheduling processes and maintain compliance with labor laws. Their work is essential in industries with variable staffing needs, such as healthcare, hospitality, and manufacturing.
More about Staffing Scheduler jobs
What cities are hiring for Staffing Scheduler jobs? Cities with the most Staffing Scheduler job openings:
What states have the most Staffing Scheduler jobs? States with the most job openings for Staffing Scheduler jobs include:
What job categories do people searching Staffing Scheduler jobs look for? The top searched job categories for Staffing Scheduler jobs are:
Staffing Scheduler jobs near you
Infographic showing various Staffing Scheduler job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 84% Full Time, 13% Part Time, and 1% Temporary. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $53,874 per year, or $25.9 per hour.
Staffing Scheduler

Staffing Scheduler

Loretto

Syracuse, NY • On-site

$23.43 - $23.97/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Loretto rating

7.1

Company rating: 7.1 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Overview
Under the direction of the Staffing Manager, coordinates scheduling of all Home Care Aides/Geriatric Caregivers and Home Care LPNs designated to care for PACE participants to ensure adequate and safe staffing within the confines of established staffing patterns and the Union contract. Responsible for accurate record keeping regarding hours worked, call-ins, absences, etc. and bringing concerns to the attention of the Staffing Manager and Home Care Manager.
Responsibilities
Job duties specific to this position:
  • Schedules Geriatric Care Givers and Home Care LPNs to meet the needs of PACE participants as determined by the care plan/orders.
  • Daily evaluates and adjusts staffing to ensure appropriate participant care as outlined in each individual's care plan/orders.
  • Works to cover all call-offs of Geriatric Care Givers and Home Care LPNs in a timely manner and reports issues to Staffing Manager.
  • Carefully processes all changes in services for participants as ordered by the PACE Team, and ensures aide and nursing visits are scheduled accordingly.
  • Communicates accurately with nurses, Geriatric Care Givers/Contract Agencies, Home Care Managers and PACE administration to cover open shifts.
  • Answers phone promptly and exhibits telephone courtesy for a high volume of calls. Greets callers positively and with proper identification.
  • Tracks all calls coming in to the department via call log.
  • Communicates professionally and appropriately with all contacts.
  • Communicates extensively with aides, participants and their families, Staffing Manager, Director of Patient Services, Day Center Supervisor, Home Care Manager, and the Home Care Agency to achieve appropriate staffing.
  • Reports problems/issues i.e., union grievances, staff complaints/issues, interdepartmental staffing issues, participant/family complaints/issues to appropriate person and assists in resolution as appropriate.
  • Effectively uses and assists in development and improvement of computerized staffing program.
  • Prepares four-week schedules for Geriatric Care Givers and Home Care LPNs.
  • Prints and mails participant schedules as determined by living situation weekly.
  • Prints aide schedules to all shared aide buildings weekly.
  • Print staffing level report twice a day and as needed to all shared aide buildings and day centers.
  • Exercises sound judgment based upon acquired knowledge, participant need and program service scope. Has access to participant records and reports where maintaining confidentiality is essential. Must possess ability to self-direct daily routines in support of program objectives; work cooperatively with others, communicate effectively, and possess physical and emotional ability to perform work assigned. Must demonstrate flexibility, creativity, and responsiveness in meeting individual and program goals.
  • Cooperates with leadership staff in implementing planned changes and activities to improve participant care or overall functioning of the PACE program as it relates to staffing.
  • Responsible for communication of updates, schedules, and policies and procedure affecting aides and nurses via written, verbal, or electronic communication.
  • Adapts to changes in job responsibilities in a professional manner.
  • Participates in problem solving and makes recommendations and suggestions for positive procedure changes.
  • Adheres to rules in the union contract regarding hours worked by staff, overtime, mandation processes and all staffing tasks
  • Responds to and handles situations appropriately, following the appropriate chain of command.
  • Recognizes and respond to emergent situations efficiently and effectively by managing self, participants, staff, and other appropriately.
  • Works closely with Home Care Managers to schedule new employees independently only after receiving notification that appropriate paperwork and competencies have been completed.
  • Maintains management of information to include staff and participant confidentiality issues.
  • Maintain patience and a cooperative attitude regardless of the situation presented.
  • Attends staff and in-service meetings as required; participates in QI task forces and activities as requested.

Job expectations for all Loretto employees:
  • Promotes and role models the mission, values, vision and strategic goals of Loretto in all interactions with staff, peers, residents, family members, vendors and visitors. Treats people with dignity, professionalism and kindness.
  • Demonstrates excellent internal and external customer service skills such as friendly greeting, making eye contact, listening attentively, responding in a timely manner, showing respect and empathy and acting as a role model for staff and peers.
  • Demonstrates excellent work attendance, reliability and work ethics. Arrives at facility on time for assigned shift and prepared to work.
  • Attends and actively participates in required meetings and training sessions including reorientation.
  • Complies with established policies, procedures, and codes of conduct at all times (e.g., dress code policy).
  • Adheres to all health and safety requirements, regulations, policies and procedures.
  • Practices and teaches safety awareness. Identifies and reports or corrects any possible safety or environmental issues.
  • Understands all HIPAA and other compliance & regulatory requirements associated with their role, including completion of required internal or external training/certifications.
  • Performs a variety of related duties as assigned.

Qualifications
  • High School diploma or GED required
  • ASA degree or LPN license preferred.
  • 2 years experience with scheduling staff preferred.
  • Excellent communication skills. Ability to communicate clearly in person, in writing, or by computer.
  • Excellent organization skills.
  • Proficient in MS Office applications and able to learn new software rapidly.
  • Ability to use standard office set-up including computers, copy machines, printers, etc.

PHYSICAL REQUIREMENTS
  • Walking 10%
  • Standing 10%
  • Sitting/computer 70%
  • Lifting: 10%, up to 50 lbs.

Benefits/Compensation
  • Pay Range $23.43 - $23.97 / hour
  • Excellent medical, dental, prescription and vision insurance
  • Disability coverage
  • Tuition Reimbursement Program
  • 401(k) Retirement/Pension Plans
  • Discounted Gym Membership
  • Paid Time-Off Accrual
  • Fun events for employees
  • Convenient locations with free parking
  • Employee Coaches - to help you achieve life goals
  • Diaper Assistance Program
  • Opportunity for career growth and movement within 19 sites

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