Staff Assistant I Jobs (NOW HIRING)

Position Details

The John H. Sykes College of Business at The University of Tampa has an opening for a full-time Staff Assistant I. This position will be responsible for providing administrative support for the Graduate Business Programs office.

Responsibilities
Serve as receptionist, first point-of-contact for all Graduate Business Programs Office inquiries, and assistant to all GBPO staff members.
Assist with day-to-day administrative operations, provide clerical support, and perform general office duties, such as answering office phones, copying, faxing, printing, and directing visitor traffic in the office.
Assist academic advisors with scheduling appointments, submitting announcements via Canvas, maintaining databases and filing systems, etc.
Input student data (e.g. new student data, processing applications for graduation, etc.)
Perform other duties as they arise, including assisting other faculty and staff in the above areas when they are not otherwise available.
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Handle incoming and outgoing daily departmental mail.
Maintain the Graduate Business Programs Office departmental email account. Respond to inquiries and/or forward to appropriate staff members.
Monitor all office supplies, copier refill needs, and coordinate with office vendors to maintain office equipment (e.g. printer cartridges for master copy machine, maintenance issues, etc.)
Assist with maintaining the Graduate Lounge, as well as departmental storage areas.
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Qualifications

High school diploma required, two years of college is preferred.
Prior administrative office experience preferred.
Excellent written, oral, interpersonal and customer service skills required.
Ability to multi-task, establish priorities and manage time wisely.
Proficiency in MS-Office and Adobe Creative suite.

Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed belowin the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule
Monday through Friday, 8:30 a.m. to 5:00 p.m.
Summer - Monday through Thursday, 8:00 a.m. to 5:30 p.m.
Some Saturdays are required (8 per semester) Monday-Friday schedule is adjusted during these weeks.

The University of Tampa offers great benefits to include:
FREE Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
FREE Access to Campus Amenities (pool, library, campus events and more)
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more!

Submission Guidelines

To receive full consideration for employment withThe University of Tampa, please be sure to submit/upload required documents for thisposition at time of application submission. Required documentsshould be submittedin the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.