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Specifications Coordinator Jobs in Florida (NOW HIRING)

RLF

Specifications Writer

Orlando, FL

This role collaborates closely with architects, engineers, interior designers, and project managers to ensure specifications are coordinated with construction documents, comply with applicable codes ...

STRATA®

Merchandising Development Coordinator

Miami, FL · On-site

$41K - $56K/yr

This role is responsible for managing technical specifications, coordinating with internal teams and external vendors, and ensuring clear communication throughout the development cycle. The ...

New

trimarkusa

Project Coordinator

Tampa, FL · Hybrid

The Project Coordinator reports to the Project Coordinator Manager. * Located in Tampa, FL ... Initiate and track purchase orders with manufacturers in accordance with project specifications.

Social Influence LLC

Production Coordinator

Miami, FL · On-site

$25 - $30/hr

Work with Customer Service, Project Management, and Prepress to clarify specifications before jobs ... coordination * Strong understanding of job tickets, production specifications, schedules, and ...

Social Influence LLC

Production Coordinator

Miami, FL · On-site

$25 - $30/hr

Work with Customer Service, Project Management, and Prepress to clarify specifications before jobs ... coordination * Strong understanding of job tickets, production specifications, schedules, and ...

Social Influence LLC

Production Coordinator

Miami, FL · On-site

$25 - $30/hr

Work with Customer Service, Project Management, and Prepress to clarify specifications before jobs ... coordination * Strong understanding of job tickets, production specifications, schedules, and ...

trimarkusa

Project Coordinator

Tampa, FL · Hybrid

The Project Coordinator reports to the Project Coordinator Manager. * Located in Tampa, FL ... Initiate and track purchase orders with manufacturers in accordance with project specifications.

trimarkusa

Project Coordinator

Tampa, FL · Hybrid

The Project Coordinator reports to the Project Coordinator Manager. * Located in Tampa, FL ... Initiate and track purchase orders with manufacturers in accordance with project specifications.

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Specifications Coordinator information

What does a specifications coordinator do?

A Specifications Coordinator is responsible for managing, organizing, and maintaining product or project specifications within a company, often in industries like construction, manufacturing, or design. They ensure that all documentation is accurate, up-to-date, and accessible to relevant stakeholders. This role often involves collaborating with project managers, engineers, and other departments to gather requirements, update records, and communicate changes. The Specifications Coordinator also helps ensure compliance with industry standards and client requirements, facilitating smooth project execution.

What are the key skills and qualifications needed to thrive as a specifications coordinator, and why are they important?

To thrive as a Specifications Coordinator, you need a strong understanding of construction documents, attention to detail, and typically a degree in architecture, engineering, or a related field. Familiarity with specification writing software (such as MasterSpec or SpecLink), document management systems, and proficiency in Microsoft Office are commonly required. Excellent organizational skills, clear communication, and the ability to collaborate across teams are valuable soft skills in this role. These competencies ensure accurate, timely, and compliant project specifications, which are vital for successful project execution and risk management.

How does a specifications coordinator typically interact with project teams and external stakeholders?

A Specifications Coordinator regularly collaborates with architects, engineers, project managers, and contractors to ensure that project documentation meets all necessary codes, standards, and client requirements. They often serve as a communication bridge, clarifying specification details and addressing any discrepancies or changes as projects progress. This role requires strong organizational skills and attention to detail, as coordinators must manage multiple documents and coordinate revisions efficiently. Building positive relationships with both internal teams and external stakeholders is key to successfully delivering accurate and timely specifications.

What are popular job titles related to Specifications Coordinator jobs in Florida?

For Specifications Coordinator jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Specifications Coordinator jobs in Florida look for?

The top searched job categories for Specifications Coordinator jobs in Florida are:

What cities in Florida are hiring for Specifications Coordinator jobs?

Cities in Florida with the most Specifications Coordinator job openings:

Specifications Coordinator jobs near you
Infographic showing various Specifications Coordinator job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, 3% Contract, and 2% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Specifications Writer

Rogers Lovelock and Fritz Inc

Orlando, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 24 days ago

Job description

Join a team where design meets purpose. At RLF, our mission is to create high-performing environments that inspire and nurture the human spirit. For over 90 years, we have been a nationally recognized architecture, engineering, and interior design firm. With a focus on healthcare and federal projects, we deliver impactful, innovative spaces that shape communities and improve lives. We create exceptional places for extraordinary people.
We're a passionate, collaborative team that values excellence, relationships, and fun. If you're looking to make a difference through meaningful work, let's build something great together.
RLF is seeking an experienced Specifications Writer to join our team and help ensure the quality, consistency, and technical accuracy of our project documents across a diverse portfolio of projects. The Specifications Writer is responsible for preparing, editing, and maintaining technical specifications for architectural and engineering projects. This role collaborates closely with architects, engineers, interior designers, and project managers to ensure specifications are coordinated with construction documents, comply with applicable codes and industry standards, and reflect RLF's quality expectations.
Responsibilities
  • Serve as the firm's specification resource, assisting project teams with technical questions, reviewing architect-written specifications, and ensuring consistency, accuracy, and coordination across projects.
  • Mentor and support architects and designers in developing project specifications by providing technical expertise, reviewing specification content, and promoting consistency with firm standards.
  • Prepare, edit, and coordinate project specifications for architectural, engineering, and interior design projects as needed.
  • Participate in quality assurance and quality control (QA/QC) reviews of construction documents.
  • Coordinate specifications with drawings throughout all phases of design to ensure consistency and accuracy.
  • Collaborate with project managers, architects, engineers, and consultants to identify project-specific requirements and product selections to complete project manuals utilizing CSI MasterFormat standards.
  • Support project teams during proposal development, design, and construction documentation by responding to specification-related questions and preparing revisions as needed.
  • Research and evaluate building materials, products, and construction methods for inclusion in project specifications.
  • Help maintain and update the firm's master specifications to reflect evolving codes, industry standards, and best practices.
  • Verify compliance with applicable building codes, accessibility requirements, sustainability standards, client requirements, and project-specific criteria.
  • Review manufacturer information and technical literature to ensure appropriate product selection and specification language.
  • Stay current with emerging building products, construction technologies, and specification writing practices.
  • Understanding project contract requirements and working within the scope of work to direct project team on materials and methods required.
  • Coordinate with the Specifications team to ensure project specification documents, revisions, and related records are accurate, current, and incorporated into the project documentation.
  • Review published materials and recommend revisions or changes in scope, format, content, and methods of reproduction and binding.
  • Study drawings, specifications, mockups, and product samples to integrate and delineate technology, operating procedure, and production sequence and detail.
  • Support the Specifications team by coordinating documentation and specifications to promote quality, consistency, alignment with project milestones, and efficient project execution.
  • Champion continuous improvement initiatives by enhancing specification standards, workflows, templates, and internal best practices.
  • Other duties as assigned.

Requirements
  • Bachelor's Degree in Architecture, Engineering, or related field.
  • Licensed Architect (RA), Professional Engineer (PE), or an equivalent combination of specifications experience and professional credentials (e.g., CCS, CDT) will be considered.
  • 8 years of progressive experience within the Specifications discipline in architectural, design, engineering, and/or construction firms.
  • Strong interpersonal, communication, and emotional intelligence skills.
  • Demonstrated ability to manage multiple priorities while maintaining accuracy, organization, attention to detail, and quality in a deadline-driven environment.
  • Excellent client service focus, multitasking and organizational skills.
  • Exceptional relationship-building and collaboration skills, with a commitment to delivering outstanding client service.
  • Strong dedication to continuous professional development and growth.
  • Flexibility in scheduling or work hours to support client expectations, project milestones and team deliverables.
  • Proficiency in Microsoft 365, Bluebeam, Deltek Vantagepoint, SpecsIntact, Specpoint/MasterSpec.
  • Experience with Deltek Specpoint, Newforma, BIM 360 a plus.
  • Certified Construction Specifier (CCS) certification preferred.
  • Construction Documents Technologist (CDT) certification is a plus.
  • Active participation in professional organizations, such as the Construction Specifications Institute (CSI), including local chapter involvement, a plus.
  • LEED Certification a plus.

Why join us?
  • Flexible Work Schedules
  • Hybrid office (In-office T, W, Th; WFH M, F)
  • PTO and holidays
  • Paid Health, Dental, and Vision Coverage
  • 401(k) with Company Match
  • Paid Short & Long-Term Disability
  • Paid Life and AD&D benefits
  • Employee Assistance Program
  • Supplemental Life and Ancillary Insurance Options
  • Professional Certification Reimbursement
  • Professional Organization Membership Reimbursement
  • Wellness Incentives
  • Tuition Assistance
  • Student Loan Assistance
  • Identity Theft Plan and Legal Plan
  • Volunteer Time Off
  • Pet Insurance

Amount of Travel Required
This position may require occasional travel.
Background Check and Drug Testing Information
RLF conducts background checks and drug screening after an offer of employment has been made. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by RLF or an RLF client to successfully complete additional background checks, including motor vehicle record as well as drug testing.
Agency Disclaimer
All vendors must have a signed RLF Placement Agreement from the Director of Human Resources to receive payment for placement. Verbal or written commitments from any other member of the RLF staff will not be considered binding terms. All unsolicited resumes sent to RLF, and any resume submitted to any employee outside of RLF Human Resources, will be considered property of RLF. RLF will not be held liable to pay a placement fee.
Visa Sponsorship
RLF is not accepting applications for sponsorship at this time (e.g., H-1B or TN Visas).
EEO Statement
RLF is committed to attracting and retaining top talent by fostering a creative, inclusive, and respectful work environment. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws. RLF is proud to be an equal opportunity employer and encourages candidates from all backgrounds to apply.

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