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Space Manager Jobs (NOW HIRING)

Sphinx LLC

Strategic Space Planner

Springfield, VA · Remote

Manage space requests, seating assignments, seat swaps, office moves, and related projects using Integrated Workplace Management System (IWMS) software. * Collaborate with internal stakeholders to ...

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Space Manager information

What is a space manager?

Space Managers are professionals responsible for optimizing the use of physical spaces within organizations, such as offices, campuses, or retail environments. They analyze space requirements, allocate areas efficiently, and often use specialized software to plan layouts and track occupancy. Their work ensures that space is used effectively to support business operations, employee needs, and organizational growth. Space Managers may also coordinate moves, renovations, and compliance with safety or regulatory standards.

How does a space manager typically collaborate with other departments to optimize facility usage?

A Space Manager works closely with departments such as facilities, operations, and human resources to assess workspace needs and allocate areas efficiently. Regular meetings are held to discuss upcoming projects, department growth, and special events that may impact space requirements. The role often involves gathering input from department heads, analyzing usage data, and developing flexible space plans that align with organizational goals. Effective collaboration ensures that all teams have the resources they need while maximizing overall facility utilization.

What are the key skills and qualifications needed to thrive as a space manager, and why are they important?

To thrive as a Space Manager, you need expertise in facilities management, space planning, and a relevant degree in facilities or property management. Familiarity with Computer-Aided Facility Management (CAFM) systems, AutoCAD, and industry certifications such as IFMA or BIFM is often required. Strong organizational, communication, and problem-solving skills are crucial for effectively coordinating space usage and addressing stakeholder needs. These skills and qualities ensure optimal space utilization, cost efficiency, and a safe, functional environment for all occupants.

What is the difference between Space Manager vs Facility Coordinator?

AspectSpace ManagerFacility Coordinator
CredentialsRelevant certifications in space planning, project managementCertifications in facilities management, safety, or operations
Work EnvironmentDesign studios, corporate offices, commercial spacesBuilding sites, maintenance departments, office buildings
Industry UsageReal estate, corporate, commercial property managementFacilities management, building operations, maintenance
Search IntentComparing roles related to space planning and managementRoles focused on building operations and maintenance

While both roles involve managing physical spaces, a Space Manager primarily focuses on planning, designing, and optimizing space utilization, often working closely with architects and designers. A Facility Coordinator handles day-to-day building operations, maintenance, and safety. Understanding these differences helps employers and job seekers identify the right role based on their skills and career goals.

More about Space Manager jobs

What cities are hiring for Space Manager jobs?

Cities with the most Space Manager job openings:

What are the most commonly searched types of Space jobs?

The most popular types of Space jobs are:

What states have the most Space Manager jobs?

States with the most job openings for Space Manager jobs include:

Space Manager jobs near you
Infographic showing various Space Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Space & Occupancy Planner

The Building People

Alexandria, VA • On-site

Full-time

Posted 15 days ago

Job description

$80,000-$90,000

The Building People, LLC, has a position open for an experienced Space and Occupancy Planner. This is an on-site role that will support our government client in Alexandria, VA. The Space and Occupancy Planner will work with the Space Management Team to support Workplace Strategy & Design Management and will serve as a subject matter expert to support the restacking of multiple buildings for the return to office directive. This role will also interpret, update, and maintain information in the TRIRGA application.

Responsibilities

  • Gather planning data and define optimal functional adjacencies and champion development of move and relocation sequencing and execution as directed from the client.
  • Demonstrate critical thinking skills to comprehend, analyze, and interpret CAD drawings.
  • Maintain knowledge of current and future space needs of the agency, as well as understanding client direction and workplace needs and culture.
  • Analyze space requirements, determine the compatibility of existing spaces vs. defining new spaces, and provide space plans and recommendations as directed.
  • Perform space surveys throughout the site to validate occupancy.
  • Integrate established client standards and incorporate technology and infrastructure considerations.
  • Propose temporary and permanent relocation scenarios that concisely address the advantages and disadvantages of alternative solutions.
  • Assign space based on prescribed space standards, prepare blocking and stacking diagrams.
  • Maintain project tasks and schedule to meet client deadlines and assignments.
  • Provide detailed and monthly report of assigned tasks and their status.
  • Be accountable for assigned projects and tasks from beginning to end
  • Perform other related duties as assigned.

Required Experience & Skills

  • Minimum of 5-8 years of experience in commercial space planning, move management, and facilities planning/management.
  • Advanced ability to analyze space requirements and offer solutions for 100% occupancy.
  • Demonstrate detailed, independent, analytical, and critical thinking.
  • Use advanced analytical skills – both quantitative and qualitative as related to space analysis and organization of space management, space utilization, and facilities management.
  • Advanced proficiency in analyzing and determining space utilization and facilities inventory.
  • Strong creative, communication, problem-solving, and project management skills.
  • Self-motivated with ability to multi-task and respond quickly.
  • Ability to prioritize tasks and work in fast-paced environment under pressure.
  • Ability to pivot seamlessly as project requirements and timelines change.
  • Protect all sensitive information being evaluated in accordance with Federal regulations and procedures.
  • Ability to work well in a team-based environment, both within the design team and broader group, with the common goal of a successful project.
  • Meet a level of professionalism in both verbal and written communication skills as this role requires daily communication with internal and external project team members.
  • Working knowledge in AutoCAD.
  • Advanced proficiency in Microsoft Office Suite, specifically Excel, Word and PowerPoint.
  • Experience using an Integrated Workplace Management System (IWMS) for space management with integration to AutoCAD or Revit.

Preferred Experience & Skills

  • Institutional or Government work experience, Federal is preferred.
  • Knowledge of construction industry building codes, regulations, building systems, and safety.
  • Ability to contribute to process improvements and support agency mission.
  • Creation of Pivot tables in Excel.
  • Experience using TRIRIGA for Space Management with TRIRIGA CAD Integrator.
  • Experience polylining floorplans to established standards.
  • Interior Design or Architecture background.

Required Education

  • Bachelor's degree in Architecture, Interior Design, Engineering, Facilities Management, Urban Planning, Business Administration or related field.