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Space Management Coordinator Jobs in Indiana (NOW HIRING)

NiSource, Inc.

Facilities Eng/Maint Supv

Hammond, IN · On-site

Project management, estimates, plans and coordinates facility capital/O&M improvement projects and ... AutoCAD, space management and work order management programs. * Ability to work with and ...

NiSource

Facilities Eng/Maint Supv

Hammond, IN

Project management, estimates, plans and coordinates facility capital/O&M improvement projects and ... AutoCAD, space management and work order management programs. * Ability to work with and ...

Boston International

Shipping Coordinator

French Lick, IN · On-site

$15.50/hr

... management including small parcel, LTL, TL and international shipping. * Direct daily material ... Participate in warehouse projects such as multi-bin, bar coding, and warehouse space utilization.

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Space Management Coordinator information

What is a space management coordinator?

Space Management Coordinators are professionals responsible for organizing, planning, and optimizing the use of physical spaces within an organization or facility. They analyze space needs, allocate workspaces, oversee moves or renovations, and maintain records of space utilization. Their goal is to ensure efficient use of space to support the organization's operational needs while considering factors such as safety, accessibility, and future growth.

How does a space management coordinator typically collaborate with other departments to optimize facility usage?

As a Space Management Coordinator, you’ll regularly collaborate with departments such as Facilities, Operations, and Human Resources to assess space requirements, plan office layouts, and implement changes based on organizational needs. This often involves conducting meetings to gather input, analyzing space utilization data, and coordinating moves or renovations while minimizing disruption. Effective communication and project management skills are essential, as you’ll act as a liaison between stakeholders to ensure that space solutions align with both immediate and long-term business goals.

What are the key skills and qualifications needed to thrive as a space management coordinator, and why are they important?

To thrive as a Space Management Coordinator, you need expertise in space planning, data analysis, and facilities management, often supported by a bachelor's degree in facilities management, architecture, or a related field. Familiarity with Computer-Aided Design (CAD) software, Integrated Workplace Management Systems (IWMS), and space utilization tools is typically required. Strong organizational skills, attention to detail, and effective communication are vital soft skills for collaborating with stakeholders and managing multiple projects. These abilities ensure optimal space utilization, cost efficiency, and alignment with organizational needs.

What is the difference between Space Management Coordinator vs Space Planner?

AspectSpace Management CoordinatorSpace Planner
CredentialsTypically requires a degree in facilities management, architecture, or related field; certifications like IFMA's FMP are commonRequires a degree in architecture, interior design, or facilities planning; certifications like LEED or NCIDQ may be preferred
Work EnvironmentWorks in corporate, healthcare, or educational facilities managing space allocation and usageWorks in design firms or corporate settings focusing on space layout and design planning
Employer & Industry UsageUsed by facilities management teams in various industriesUsed by architectural and interior design firms or corporate planning teams

The Space Management Coordinator primarily oversees the utilization and management of existing spaces within an organization, focusing on operational efficiency. In contrast, the Space Planner concentrates on designing and planning new or reconfigured spaces, emphasizing layout and aesthetics. Both roles require related credentials and work in similar environments but serve different stages of space utilization and planning.

What are popular job titles related to Space Management Coordinator jobs in Indiana?

For Space Management Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Space Management Coordinator jobs in Indiana look for?

The top searched job categories for Space Management Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Space Management Coordinator jobs?

Cities in Indiana with the most Space Management Coordinator job openings:

Space Management Coordinator jobs near you

Senior Administrative Clerk

West Lafayette, IN • On-site

Purdue University
Colleges, Universities, and Professional Schools • 10K+ employees

7.5

Company rating: 7.5 out of 10

Based on 136 frontline employees who took The Breakroom Quiz

313th of 627 rated colleges and universities

Free food

People enjoy working here

Good employer

Learn more about Purdue Universityexternal

$16.25 - $21/hr

Full-time

Posted 15 days ago

Job description

Senior Administrative Clerk
City: West Lafayette
Job Description:
Job Summary
The Department of Food Science is seeking a Senior Administrative Clerk. In this role, you will provide high-level program, project, and operational coordination for academic programs, departmental initiatives, facilities operations, and student-focused activities within the Department of Food Science. You will independently coordinate complex and non-routine activities, exercise discretion and apply university policies and procedures to resolve operational issues. You will serve as a key liaison among the department, Office of the Registrar, campus facilities and space-management units, faculty, staff, students, and other university partners as well as coordinate academic scheduling and related processes, facilities projects and operational needs, student programs and events, and special departmental projects. In addition, you will monitor timelines, resources, records, and program data, prepare and analyze reports, identify operational issues and opportunities for process improvement, and develop solutions for review or implementation within established guidelines.
What You'll Be Doing:
  • Primary liaison between the department and the Office of the Registrar to coordinate course offerings each term, including preparing and submitting timetabling information in Banner and processing course-related documentation
  • Providing guidance to faculty and instructors regarding academic scheduling processes, university systems, and applicable policies and procedures, including use of MyPurdue for grade entry, FERPA/GLBA requirements, final examination scheduling, Initial Course Participation ("Roll Call") recordkeeping, and course roster management
  • Coordinating departmental classroom assignments and work with faculty to determine course capacity and monitor section enrollments throughout the academic year
  • Maintaining and coordinating academic records and reporting activities, including grade reporting rosters in Cognos, required supporting documentation, course and enrollment data, advisor/instructor evaluations, and information used for departmental reviews and teaching-related grants
  • Identifying incomplete or inconsistent information and coordinating with faculty and appropriate university offices to resolve issues and meet established deadlines
  • Serving as departmental textbook coordinator by managing textbook adoption information, maintaining current textbook information, and entering required information into the Textbook Management System
  • Coordinating course and curriculum updates through Curriculog and related university processes
  • Serving as Building Deputy for Nelson (NLSN) Hall and act as the primary liaison between NLSN faculty, staff, and students and appropriate university facilities units
  • Independently coordinating and communicating facility-related needs and operational concerns affecting the building, including specialized and critical infrastructure
  • Coordinating shipping and receiving operations for NLSN Hall, including notification and timely distribution of incoming packages to appropriate recipients
  • Coordinating key student programs and events, including the Freshman Dinner, Senior Reception, senior gifts, and exit interviews, working with faculty, staff, students, and other university partners to ensure activities are completed accurately and on schedule
  • Compiling and administering bi-weekly Cognos reports on admitted first-year and transfer students for the Department Head and Academic Advisor and preparing GPA reports for the Undergraduate Curriculum Committee
  • Coordinating communications and administrative processes associated with recruitment and student engagement, including welcome and scholarship letters, Food Science Club communications, and support for student orientation and recruitment activities
  • Providing high-level administrative and program support for departmental operations and serve as backup support to the Department Head as needed
  • Supporting faculty and administrative/professional staff with preparation and coordination of instructional, administrative, and professional materials, including classes, examinations, forms, tables, manuscripts, correspondence, and other documents using Microsoft Office and related systems
  • Assisting with departmental projects and special assignments, monitoring deadlines, and coordinating information and materials to support timely completion

What We're Looking For
  • High school diploma/GED
  • 4 years of relevant experience - relevant experience should include:
    • Experience coordinating programs, projects, events, or administrative processes involving multiple stakeholders
    • Experience using administrative systems and technology to support program operations, scheduling, reporting, records management, or related functions
  • Excellent verbal and written communication skills
  • Strong organizational, time management, and project coordination skills, with demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment
  • Ability to work independently, exercise sound judgment, and manage non-routine assignments with limited supervision
  • Ability to collaborate effectively and build productive working relationships with faculty, staff, students, university offices, and external stakeholders
  • Ability to interpret and apply policies and procedures, analyze non-routine issues, and independently resolve problems or recommend appropriate solutions
  • Ability to identify opportunities for process improvement and implement or recommend changes to improve program and operational effectiveness
  • Ability to coordinate programs, projects, activities, timelines, and related resources to ensure successful and timely completion
  • Ability to compile, analyze, and interpret data and prepare reports to support program operations and departmental decision-making
  • Advanced computer and software skills, including Microsoft Word, Excel, PowerPoint, Outlook, and related university systems
  • Strong drafting, proofreading, editing, and professional correspondence skills
  • Ability to provide guidance and procedural support to faculty, staff, students, and other stakeholders regarding departmental and university processes
  • Ability to maintain confidentiality and appropriately manage sensitive university, student, and departmental records and communications
  • Must be self-directed and able to anticipate academic program, registration, scheduling, facilities, and operational needs

Nice to Have:
  • Knowledge of university policies, procedures, rules, and regulations, particularly those related to academic programs, students, course scheduling, registration, and enrollment
  • Familiarity with facilities management and Purdue facilities maintenance, repair, remediation, and related operational processes
  • Knowledge of FERPA requirements and appropriate management of confidential student information and academic records
  • Knowledge of Banner, MyPurdue, SMAS Timetabling, Cognos, Curriculog, Brightspace, and other university systems related to academic scheduling, registration, student progress, reporting, and course administration

What We'd Like You to Know:
  • To learn more about Purdue's benefits summary CLICK HERE
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Non-Exempt (Eligible For Overtime)
  • Retirement Eligibility: Non-exempt Defined Contribution Plan

Career Stream
Administrative and Operational Support 3
  • Pay Band: S045
  • Job Code: 20002464

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/
Who We Are
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
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Purdue University is an EOE employer.

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