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Sotheby Realty Jobs (NOW HIRING)

Atlanta Fine Homes Sotheby's International Realty

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Director of IT & Security

Atlanta, GA · On-site

Company Description Atlanta Fine Homes Sotheby's International Realty is a locally owned, privately held residential real estate brokerage and the exclusive Sotheby's International Realty affiliate ...

Atlanta Fine Homes Sotheby's International Realty

Be Seen First

Director of IT & Security

Atlanta, GA · On-site

Company Description Atlanta Fine Homes Sotheby's International Realty is a locally owned, privately held residential real estate brokerage and the exclusive Sotheby's International Realty affiliate ...

Atlanta Fine Homes Sotheby's International Realty

Be Seen First

Director of IT & Security

Atlanta, GA · On-site

Company Description Atlanta Fine Homes Sotheby's International Realty is a locally owned, privately held residential real estate brokerage and the exclusive Sotheby's International Realty affiliate ...

Atlanta Fine Homes Sotheby's International Realty

Be Seen First

PT/On-Call Office Administration Associate - Blue Ridge & Clayton

Blue Ridge, GA · On-site

$14.50 - $19.50/hr

Represent Atlanta Fine Homes Sotheby's International Realty in a manner that reflects the firm's service standards and luxury brand expectations. Blue Ridge Office Support: * Travel to and from the ...

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How do I get a job at Sotheby's?

To get a job at Sotheby Realty, candidates should review current openings on the company's careers page, prepare a tailored resume highlighting relevant real estate or sales experience, and submit an application online. Networking within the industry and obtaining relevant certifications can also improve chances of employment. Interview processes typically assess sales skills, market knowledge, and professionalism.

What is the difference between Sotheby Realty vs Sotheby Commercial?

AspectSotheby RealtySotheby Commercial
CredentialsReal estate license, brokerage certificationReal estate license, commercial real estate certification
Work EnvironmentResidential properties, luxury homesCommercial properties, office and retail spaces
Employer & Industry UsageReal estate agencies, luxury residential marketCommercial real estate firms, investment properties
Search & Comparison IntentClients seeking residential or luxury homesClients seeking commercial property investments

While both Sotheby Realty and Sotheby Commercial operate within the real estate industry, Sotheby Realty primarily focuses on residential and luxury properties, requiring similar licensing but targeting different client needs. Sotheby Commercial specializes in commercial real estate, including office, retail, and investment properties, often involving different certifications and market expertise. Understanding these distinctions helps clients and professionals choose the right service for their property needs.

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Transaction Coordinator & Executive Assistant

Transaction Coordinator & Executive Assistant

ONE Sotheby's International Realty

Miami, FL

Full-time

Posted 16 days ago

Job description

Position Overview

The Transaction Coordinator & Executive Assistant plays a key role in supporting a top-producing luxury real estate team at ONE Sotheby's International Realty in Coconut Grove. This position is responsible for managing transactions from contract to close, maintaining listings and MLS input, assisting with executive and administrative operations, and helping oversee luxury properties while listed on the market.

The ideal candidate is highly organized, detail-oriented, professional, and able to provide a white-glove client experience aligned with the Sotheby's brand.

Key ResponsibilitiesTransaction Coordination
  • Manage transactions from executed contract through closing.
  • Ensure all documents are completed, signed, and uploaded to APP Files in compliance with brokerage requirements.
  • Coordinate inspections, appraisals, financing, title, deposits, and closing deadlines.
  • Act as liaison between agents, clients, lenders, title companies, attorneys, and cooperating brokers.
  • Submit compliant files and process commissions for all transactions.
Executive & Administrative Support
  • Provide executive support to the managing agent and team.
  • Manage calendars, appointments, email inboxes, scheduling, and client follow-ups.
  • Maintain CRM systems, transaction checklists, and internal reporting.
  • Assist with team coordination, office organization, and daily operations.
Listings, MLS & Marketing
  • Maintain active listings and upload/manage MLS listings and status updates.
  • Coordinate listing launches including photography, staging, signage, brochures, and marketing materials.
  • Assist with seller reports, marketing coordination, and listing presentations.
Property Management Support
  • Help oversee luxury homes and vacant listings while on the market.
  • Coordinate vendors, maintenance, landscapers, pool services, cleaners, and property appointments.
  • Ensure properties remain show-ready and well maintained at all times.

Requirements

Skills & Qualifications
  • 2+ years of real estate transaction coordination or administrative experience preferred.
  • Strong understanding of real estate contracts, timelines, and compliance.
  • Experience with APP Files, MLS Matrix, Google Workspace, Follow Up Boss CRM, Excel, and Adobe PDF preferred.
  • Excellent communication, organization, and multitasking skills.
  • Professional, proactive, and detail-oriented.
  • Florida Real Estate License preferred but not required.
  • Reliable transportation required.
  • English required; Spanish preferred.

Benefits

Why Join Us?

Join a high-performing luxury real estate team backed by the prestige of ONE Sotheby's International Realty. This is an opportunity to work in the heart of Coconut Grove while supporting exceptional properties, clients, and a collaborative team environment.

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