Service Desk Supervisor Jobs (NOW HIRING)

Summary of Job

The Service Desk Supervisor’s role is to oversee all Service Desk staff and ensure that end users are receiving the appropriate assistance. This includes the responsibility of managing all procedures related to identification, prioritization and resolution of incidents, including the monitoring, tracking and coordination of Service Desk functions. The Service Desk Supervisor is also responsible for planning, designing, and analyzing the organization’s service desk according to best practices, while ensuring high levels of customer service quality and availability. This individual will develop, implement, and oversee policies and procedures to ensure consistent service levels and quick resolutions. The Service Desk Supervisor is also responsible for staffing capacity planning, service process design, performance analysis, and developing proactive resolution plans. The Service Desk Supervisor will also contribute to escalated problem resolution by giving in-person, hands-on support to end users when necessary.

Essential Functions and Responsibilities

Strategy & Planning

• Develop Service Level Agreements (SLAs) to establish problem resolution expectations and timeframes.
• Develop policies and procedures that outline how problems are identified, documented, assigned and corrected.
• Analyze performance of Service Desk activities and documented resolutions, identify problem areas, devise and deliver solutions to enhance quality of service and to prevent future problems.
• Plan and conduct performance appraisals of Service Desk staff and administer disciplinary action when necessary.

Acquisition & Deployment

• Prepare budget proposals and operational expenditure statements.
• Conduct research on emerging products, services, protocols and standards in support of service desk technology procurement and development efforts.
• Liaise with vendors for the procurement of new systems technologies; oversee installation and resolve adaptation issues.
• Ensure appropriate training initiatives for new and existing staff.
• Purchasing, deployment, and IT asset tracking tasks.

Operational Management

• Manage the processing of incoming calls to the Service Desk via both telephone and e-mail to ensure courteous, timely and effective resolution of end user issues.
• Develop and enforce request handling and escalation policies and procedures.
• Track and analyze trends in Help Desk requests and generate statistical reports.
• Assess the need for any system reconfigurations (minor or significant) based on request trends and make recommendations.
• Identify, recommend, develop and implement end user training programs to increase computer literacy and self-sufficiency.
• Oversee development and communication of help sheets, usage guides and FAQs for end users.
• Attend training seminars, conferences and trade shows to broaden knowledge of current and future Service Desk issues and technologies.
• Oversee the development, implementation and administration of service desk staff training procedures and policies.
• Train, coach and mentor Service Desk Technicians and other junior staff.
• Manage the overall desk activities and staff.
• Contribute to escalated problem resolution by giving in-person, hands-on support to end users when necessary.
• Attend Change Advisor Board (CAB) meetings.
• Monitor incident trends and anticipate potential problems for proactive resolution.

Education and Qualifications

• Four-year college diploma or university degree in the field of Computer Science or related field, and/or 4 years equivalent work experience.
• Certification in ITIL preferred but not required
• Other Industry certifications such as A+, Network+, Cisco, and Microsoft preferred but not required
• Extensive application support experience with Microsoft Office products.
• Extensive knowledge of computer hardware and printers.
• Experience with desktop and server operating systems.
• Familiarity with the advanced principles of ITIL.
• Proven track record of developing and providing SLAs and Service Desk deliverables.
• Demonstrated progressive experience in the management of a technical support team.
• Working knowledge of network and PC operating systems.
• Knowledge of network hardware, protocols, and standards.
• Excellent understanding of the organization’s goals and objectives.
• Knowledge of applicable data privacy practices and laws.

Physical Requirements

• Must be able to sit extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components.
• Lifting and transporting moderately heavy objects, such as computers and peripherals.
• Physically able to participate in training sessions, presentations, and meetings.
• Occasional evening and weekend work to meet deadlines.
• Must be willing to travel up to 20%

Core Competencies

• Strong customer-service orientation.
• Solid relationship management and performance management skills.
• Ability to motivate and direct staff members and subordinates.
• Proven analytical and problem-solving abilities.
• Ability to effectively prioritize and execute tasks in a high-pressure environment.
• Good written, oral, and interpersonal communication skills.
• Exceptional interpersonal skills, with a focus on listening and questioning skills.
• Ability to conduct research into system issues and products as required.
• Ability to present ideas in a business-friendly and user-friendly language.
• Highly self-motivated and directed.
• Keen attention to detail.
• Team-oriented and skilled in working within a collaborative environment.

Technical Skills

• Proficiency in Service Desk Ticketing systems such as ManageEngine, ServiceNow, etc.
• Proficiency in building reports on team performance
• Proficiency in Microsoft Windows Desktop platforms
• Proficiency with Microsoft Active Directory
• Experience in Local and Wide Area Networks
• Experience in Microsoft Server platforms
• Experience in Microsoft cloud offerings, such as Office 365, Azure, etc.

Education and Qualifications

Four-year college diploma or university degree in the field of Computer Science or related field, and/or 4 years equivalent work experience.

Certification in ITIL preferred but not required

Other Industry certifications such as A+, Network+, Cisco, and Microsoft preferred but not required

Extensive application support experience with Microsoft Office products.

Extensive knowledge of computer hardware and printers.

Experience with desktop and server operating systems.

Familiarity with the advanced principles of ITIL.

Proven track record of developing and providing SLAs and Service Desk deliverables.

Demonstrated progressive experience in the management of a technical support team.

Working knowledge of network and PC operating systems.

Knowledge of network hardware, protocols, and standards.

Excellent understanding of the organization's goals and objectives.

Knowledge of applicable data privacy practices and laws.

Physical Requirements

Must be able to sit extended periods of time

Dexterity of hands and fingers to operate a computer keyboard, mouse, and to handle other computer components.

Lifting and transporting moderately heavy objects, such as computers and peripherals.

Physically able to participate in training sessions, presentations, and meetings.

Occasional evening and weekend work to meet deadlines.

Must be willing to travel up to 20%

Core Competencies

Strong customer-service orientation.

Solid relationship management and performance management skills.

Ability to motivate and direct staff members and subordinates.

Proven analytical and problem-solving abilities.

Ability to effectively prioritize and execute tasks in a high-pressure environment.

Good written, oral, and interpersonal communication skills.

Exceptional interpersonal skills, with a focus on listening and questioning skills.

Ability to conduct research into system issues and products as required.

Ability to present ideas in a business-friendly and user-friendly language.

Highly self-motivated and directed.

Keen attention to detail.

Team-oriented and skilled in working within a collaborative environment.

Technical Skills

Proficiency in Service Desk Ticketing systems such as ManageEngine, ServiceNow, etc.

Proficiency in building reports on team performance

Proficiency in Microsoft Windows Desktop platforms

Proficiency with Microsoft Active Directory

Experience in Local and Wide Area Networks

Experience in Microsoft Server platforms

Experience in Microsoft cloud offerings, such as Office 365, Azure, etc.