Senior Property Management System Jobs in Santa Rosa, CA

About Basin Street Properties

Basin Street Properties is a fully integrated real estate development and operating company committed to creating superior tenant experiences and enduring relationships. A win-win philosophy drives everything we do. When we serve our tenants well, they're productive, our investors are pleased, and we all succeed. Teamwork is part of our D.N.A. Established in 1974, we are one of Northern California's and Northern Nevada's most prominent developers, investors, and managers of commercial properties. We own and manage over 5 million square feet of Class A office space.

The concept of T.H.R.I.V.E. represents Basin Street Properties' core principles - Trust. Honesty. Respect. Integrity. Values. Excellence. Our approach expresses the values and philosophy by which we operate. We are a growing company led by an experienced and highly motivated team. This provides an excellent opportunity for the right candidate to develop professionally and be part of an outstanding team.

Our Candidate Search

We are seeking an experienced and motivated Facility Manager to join our Property Management team. Ideal candidates should have previous experience overseeing a portfolio of commercial properties. Candidates must be highly motivated, customer service oriented, and have a proven leadership ability to drive management and facility operations.

Job Description Summary

The Facilities Manager is responsible for the operational performance, maintenance, and physical condition of approximately 24 facilities totaling approximately 195,000 square feet throughout the North Bay region. This position serves as the primary liaison between the client, in-house engineering team, and service vendors to ensure exceptional facility operations and customer service.

Essential Functions

• Manage daily operations of the assigned facilities portfolio.
• Coordinate with in-house engineering to ensure timely completion of work orders and preventative maintenance.
• Serve as the primary contact for client communication regarding facility issues.
• Perform routine property inspections and identify maintenance needs.
• Manage vendor bidding, contracts, scheduling, and performance.
• Review vendor invoices for accuracy before approval.
• Develop and manage annual operating and maintenance budget preparation and forecasting.
• Coordinate capital improvement and repair projects.
• Ensure compliance with life safety, regulations, and company standards.
• Maintain maintenance records, contracts, and preventative maintenance schedules.
• Respond to emergencies and coordinate after-hours repairs as needed.
• Complete additional duties and special projects assigned by management.

Qualifications

• Five or more years of commercial facilities management, building operations, or commercial property management experience.
• Knowledge of HVAC, plumbing, electrical, roofing, fire/life safety systems, and general building maintenance.
• Experience managing vendors, service contracts, and maintenance budgets.
• Excellent communication, organization, and customer service skills.
• Strong project management and problem-solving abilities.
• Self-starter with the ability to work independently.
• Proficiency with Microsoft Office; Yardi Facility Manager or similar CMMS preferred.
• Excellent overall communication skills (clear and concise speaking, active listening, and effective professional writing/communications, which includes spelling and grammar accuracy)
• Ability to maintain discretion and confidentiality at all times.
• Must be able to work in a fast-paced environment with multiple deadlines while adapting to changing priorities and demonstrate great attention to detail.
• Must be reliable, punctual, and have a pleasant demeanor.

Education and Experience Requirements

• Minimum 4+ years in commercial facility or property management.
• Experience in and working knowledge of business/office administration/accounting.
• Transportation and a valid driver license

Work Environment and Physical Demands

• Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Active working role: standing, walking property, some sitting, administrative desk duties, and supply maintenance which will require the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk.

Other Information

• Exempt position
• Full time position
• Minor local travel may be required.
• Must legally be allowed to work in the U.S.
• Please provide salary requirements in order to be considered for this position
• Full-time employees are eligible to participate in company benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.