Salary: $22.26 - $28.94 Hourly
Location : Oveta McKeithen Recreational Complex, FL
Job Type: Full-Time
Job Number: 01283
Department: Parks & Recreation
Opening Date: 07/07/2026
Closing Date: 7/21/2026 5:00 PM Eastern
Summary Objective
The purpose of this position is to but is not limited to, performing general clerical tasks, communicating with and greeting vendors, responding to phone calls and emails, handling payroll and personnel issues, and managing office equipment and supplies. Responsibilities may vary depending upon assigned department.
This class works under close to general supervision according to set procedures but determines how or when to complete tasks.
Essential Functions
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.
- Answer and direct all incoming calls and welcome all individuals who enter the office. Inform, advise, record, process and follow-up all customer requests/complaints efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, City employees and/or clients.
- Determine the need of office supplies, equipment, and materials. Replace or purchase new office supplies and equipment as needed.
- Compile and prepare detailed financial, statistical, and/or other specialized reports from general instructions; may be required to tabulate totals and verify figures.
- Efficient with 3rd party software for program and activity registrations and reports.
- Process vouchers for incoming invoices and submit to Accounts Payable for processing. Review invoices for accuracy.
- Gather, compile and process documents required to create purchase requisitions for contracts and incoming invoices and submit to Accounts Payable as is required. Reviews for accuracy.
- Maintain time and attendance records and may prepare payroll for the supervisor's signature. Support human resource and payroll processes as primary contact or backup for payroll preparation or certification, leave tracking, appointment papers, and other requirements.
- Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
- Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations.
- Perform specialized administrative duties required to support the department, using discretion to make judgments based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into purchasing systems, receiving purchase orders, and maintaining P-Card information as required.
- Arrange and coordinate travel and travel reimbursement for staff.
- Assist in city-wide special events.
- Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.
- Required to create reports and memos, organize events, and serve as personal assistants to senior-level managers.
- Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Typical Qualifications
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
- High School Diploma or GED equivalent.
- Four (4) years of administrative support, bookkeeping or related experience an equivalent combination of education, training and experience.
- Must possess and maintain a valid state driver's license with an acceptable driving history.
Knowledge, Skills and Abilities, Work Environment and Work Hours
KNOWLEDGE, SKILLS AND ABILITIES:
- Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel
- Experience using business email services, such as Microsoft Outlook
- Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines.
- Comfort multitasking and handling multiple requests from different individuals and departments.
- Ability to work quickly and in a potentially high-stress environment.
- Strong communication skills and extremely self-motivated when managing communication channels.
- Highly organized and capable of creating organizational systems that others easily utilize.
- Ability to communicate and deal effectively with the public and other City employees.
- Ability to work independently.
PHYSICAL DEMANDS:
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
WORK ENVIRONMENT:
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
WORK HOURS:
Monday-Friday 8am-5pm (May be required to work nights, weekends and holidays to meet the business needs of the City.)
ESSENTIAL SAFETY FUNCTIONS
It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
EMERGENCY MANAGEMENT RESPONSIBILITIES
Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.
The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
CITY OF DEERFIELD BEACH 2026 BENEFITS SUMMARY
HOLIDAY LEAVE
Twelve (12) days shall be the days observed by all City employees as holidays and the one (1) personal leave day shall be taken at the employee's discretion with permission of the Department Director or their designee (once each calendar year)
New Year's DayLabor DayMartin Luther King Jr. DayVeteran's DayPresident's DayThanksgiving DayMemorial DayDay Following Thanksgiving DayJuneteenthChristmasIndependence Day Day preceding or following Christmas Day as designated by the City Manager
VACATION LEAVE
Employees start to accrue vacation leave effective at the start of the first full month of employment based on the following schedule:
Service TimeLeave Accumulated Annually HoursMaximum Accrual Hours0 - 48 months96 hours per year19249 - 108 months112 hours per year224109 - 168 months136 hours per year272169 months and over 176 hours per year352
SICK LEAVE
Employees start to accrue sick leave effective at the start of the first full month of employment. Employees sick days shall be credited at the rate of eight (8) hours or one (1) working day for each month of completed service.
RETIREMENT PLAN
The City provides a defined contribution plan under Section 401(a) of the U.S. Internal Revenue Code. The City contributes eight percent (8%) of your salary as an employee, and you as an employee contribute four percent (4%) of your salary. The City has a 5-year Vesting Schedule. Vesting refers to your ownership of the money in your account. Based on your period of service completed you are gradually vested in your employer contributions: 20% in 1 year, 40% in 2 years, 60% in 3 years, 80% in 4 years and 100% upon the completion of 5 years of service.
Employees may also make voluntary contributions to a 457 Deferred Compensation Plan, up to the annual limit as defined by the IRS.
EDUCATIONAL REIMBURSEMENT PROGRAM
Full-time employees are eligible to receive educational reimbursement for undergraduate and graduate coursework according to the following criteria and schedule of benefits. Employees who have completed their one (1) year of employment are eligible to participate in the Educational Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement (other than Master's Degree program courses) of 100% for a grade of A, 90% for a grade of B, and 75% for a grade of C. The City will provide reimbursement up to a maximum of $5,250.00 per tax (calendar) year based on current federal taxation requirements and limits, or as may be modified in future years. Per IRS regulations, tax-free benefits under an education assistance program are limited to $5,250 per employee, per year.
ANNUAL EVALUATIONS
An annual evaluation will be given on the anniversary date of employment. Annual evaluations are eligible for merit increases to commensurate with the City's pay for performance policy of up to 3%.
DISCOUNT PROGRAMS
The City offers a variety of discount programs. The following are some areas for available discounts: Tickets at Work, Government Car Rental, Tri-Rail EDP Discount., and etc.
WELLNESS PROGRAMS
Employees on the City's medical plan may participate in the City's Wellness Program to help offset the cost of their medical premiums. For new hires, points toward the Wellness Program can be accumulated starting from your date of hire through the last day of the year. Existing employees may begin participating in the program at any time. Please note, points will only be tallied on a calendar-year basis.
EMPLOYEE BENEFITS HIGHLIGHTS
The City of Deerfield Beach provides group insurance benefits to eligible employees. The Employee Benefit Highlights Booklet provides a general summary of the benefit options as a convenient reference.
Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the Employee Benefits Highlight Booklet, Employee Personnel Rules and Regulations, applicable Collective Bargaining Agreement, or by contacting Human Resources and Risk Management at 954-250-4107 or
01
Which of the following best describes your highest level of education?
- Less than High School
- High School Diploma or Equivalent
- Some College
- Associate's Degree/Trade School/Certification
- Bachelor's Degree
- Master's Degree or higher
02
This position requires a minimum of four (4) years of administration support experience or an equivalent combination of education and experience. Which of the following best describes your experience as indicated above? Your response must be validated by the information provided in the WORK EXPERIENCE section of your application and will be verified by Human Resources if selected.
- Less than 1 year
- More than 1 year but less than 2 years
- More than 2 years but less than 3
- More than 3 years but less than 4
- 4 years or more
03
Do you have possession of a valid Florida driver's license with an acceptable driving history? (must remain valid throughout employment)
04
Has your driver's license ever been suspended, cancelled or revoked for any reason in the past 7 years?
05
Have you previously applied to this or any other position with the City of Deerfield Beach?
06
If yes, please state the position(s) and dates applied.
07
Where did you hear about this job opportunity?
- Governmentjobs.com
- LinkedIn
- Social Media
- Deerfield-beach.com
- Word of Mouth
- Other
Required Question
