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Secretary To Chief Jobs (NOW HIRING)

GovernmentJobs.com

Executive Secretary 24-E-16

Chicago, IL · On-site

$55K - $85K/yr

As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this ...

Liberty ARC

Executive Assistant to the CEO

Amsterdam, NY · On-site

$24.65 - $33.35/hr

Perform all secretarial/administrative work for CEO to include: * Place outgoing calls and receive incoming calls * Screen, sort and dispense all incoming and outgoing correspondence * Coordinate and ...

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How much do secretary to chief jobs pay per year?

As of Aug 19, 2026, the average yearly pay for secretary to chief in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a Secretary to Chief do?

A Secretary to Chief provides administrative support to a chief executive or department head, such as a CEO, Chief Financial Officer, or Chief Operating Officer. Their duties typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They act as a liaison between the chief and other staff or external stakeholders, ensuring efficient communication and workflow. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Secretary to Chief?

To thrive as a Secretary to Chief, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a diploma or degree in business administration or a related field. Familiarity with office software like Microsoft Office Suite, calendar management tools, and sometimes shorthand or transcription systems is commonly required. Excellent interpersonal skills, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills and qualities are important to ensure efficient executive support, maintain confidentiality, and facilitate smooth organizational operations.

What are some common challenges faced by a Secretary to Chief when managing executive schedules and communications?

A Secretary to Chief often juggles multiple high-priority tasks, such as managing a dynamic executive calendar, handling confidential correspondence, and coordinating with various departments. One common challenge is prioritizing urgent requests while ensuring that important, long-term tasks are not overlooked. Additionally, adapting quickly to changes in the executive's schedule and maintaining clear, professional communication with both internal and external stakeholders is essential. This role requires strong organizational skills, discretion, and the ability to anticipate the chief's needs to ensure smooth daily operations.

What is the difference between Secretary To Chief vs Executive Assistant?

AspectSecretary To ChiefExecutive Assistant
CredentialsHigh school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires additional training or certifications in office management
Work EnvironmentCorporate offices, government agencies, or organizations supporting a chief executiveCorporate, government, or nonprofit settings supporting executives or senior managers
ResponsibilitiesManaging schedules, handling correspondence, preparing reports for the chiefBroader support including project management, strategic planning, and liaising with stakeholders
UsageCommonly used in organizations with a chief or director requiring administrative supportMore versatile, supporting multiple high-level executives or managers

While both roles involve administrative support, a Secretary To Chief primarily handles routine tasks for a chief executive, whereas an Executive Assistant often takes on a broader scope, including strategic and project support. The choice depends on the organization's size and complexity.

What cities are hiring for Secretary To Chief jobs?

Cities with the most Secretary To Chief job openings:

What states have the most Secretary To Chief jobs?

States with the most job openings for Secretary To Chief jobs include:

What job categories do people searching Secretary To Chief jobs look for?

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Secretary To Chief jobs near you
Infographic showing various Secretary To Chief job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 92% Full Time, 6% Part Time, and 1% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary to the Chief Financial Officer

Splendora Independent School District

Splendora, TX • On-site

Full-time

Re-posted 12 days ago

Job description

Job Title: Secretary to the Chief Financial Officer

Reports to: Chief Financial Officer
Dept./School: Administration Office
Contract: 223 Days             
Pay Grade: 205



Primary Purpose:

Under moderate supervision, organize and manage the routine work activities of a central administrative department and provide clerical support to the CFO.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, data entry, word processing, and file maintenance

Ability to use software to develop spreadsheets and databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or the department

Ability to multitask numerous complex administrative activities

Basic math skills

Effective communication and interpersonal skills

Major Responsibilities and Duties:

Records, Reports, and Correspondence

  1. Prepare correspondence, forms, reports, manuals, and presentations for the CFO and assist the business department with these same tasks, as needed.
  2. Compile, maintain, and file all reports, records, and other documents as required.

Accounting

  1. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
  2. Order office supplies and program equipment for the business department.
  3. Monitor and process personnel time records, including leave requests and reports, and submit them in accordance with district procedures.

Other

  1. Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
  2. Maintain a schedule of appointments and make travel arrangements for the CFO and the business department staff, as needed.
  3. Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities, and arranging equipment.
  4. Receive, sort, and distribute mail and other documents for the CFO.
  5. Maintain confidentiality of information.
  6. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of the mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district-wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Other Information: 

The District contributes $330 monthly toward the cost of the employee-only health insurance, which is $105 more than the state-required amount of $225/month. All employees in this position receive free treatment at any Next Level Urgent Care.



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