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How much do secretarial office jobs pay per year?

As of Sep 14, 2026, the average yearly pay for secretarial office in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is a secretarial office professional?

Secretarial office jobs involve providing administrative and clerical support to ensure the efficient operation of an organization or department. Typical duties include managing correspondence, scheduling appointments, organizing files, and handling phone calls. Secretarial staff may also assist with preparing documents, maintaining records, and coordinating meetings. These roles require strong organizational, communication, and computer skills, with attention to detail being essential for success. Secretarial office jobs can be found in a variety of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as a secretarial office professional?

To excel in a Secretarial Office role, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree in office administration. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is essential. Excellent communication, time management, and problem-solving abilities are standout soft skills for this position. These competencies ensure efficient office operations, effective support for executives, and smooth communication within the organization.

What are some common challenges secretarial office professionals face when supporting multiple executives or departments?

Secretarial office professionals often juggle competing priorities when supporting multiple executives or departments. Managing conflicting schedules, prioritizing urgent requests, and ensuring clear communication across teams can be challenging. Successful secretaries develop strong organizational skills, maintain effective filing systems, and use digital tools to streamline tasks. Open communication and proactive time management are key to balancing diverse responsibilities and maintaining a smooth workflow.

What does a secretarial office do?

A secretarial office typically involves administrative support tasks such as managing correspondence, scheduling appointments, organizing files, and handling phone calls. Secretaries often use office software like Microsoft Office and require good communication and organizational skills to ensure smooth office operations.

What cities are hiring for Secretarial Office jobs?

Cities with the most Secretarial Office job openings:

What states have the most Secretarial Office jobs?

States with the most job openings for Secretarial Office jobs include:

What are popular job titles related to Secretarial Office jobs?

For Secretarial Office jobs, the most frequently searched job titles are:

Secretarial Office jobs near you
Infographic showing various Secretarial Office job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

Secretary (Office Automation)

Portland, OR • On-site

Internal Revenue Service
Public Administration • 10K+ employees
Learn more about Internal Revenue Serviceexternal

Other

Posted 26 days ago

Internal Revenue Service rating

7.3

Company rating: 7.3 out of 10

Based on 131 frontline employees who took The Breakroom Quiz

Job description

Job Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.

Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.

The incumbent exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.

Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.

Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for these conferences.

STANDARD POSITION DESCRIPTIONS (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.

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