ZipRecruiter

Log In

1

Secretarial Office Jobs (NOW HIRING)

Law Office

Be Seen First

Office Secretary

Butler, PA · On-site

$18/hr

Perform clerical/secretarial tasks and office correspondence, including incoming and outgoing mail and responding to emails. * Provide support by addressing inquiries promptly and professionally in ...

previous pagenext page

Showing results 21-40

All JobsBusiness JobsBusiness Services JobsSecretary JobsSecretarial Office Jobs

Secretarial Office information

See salary details

$25.5K

$47K

$63.5K

How much do secretarial office jobs pay per year?

As of Sep 13, 2026, the average yearly pay for secretarial office in the United States is $47,013.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,000.00 and $56,000.00 per year, depending on experience, location, and employer.

What is a secretarial office professional?

Secretarial office jobs involve providing administrative and clerical support to ensure the efficient operation of an organization or department. Typical duties include managing correspondence, scheduling appointments, organizing files, and handling phone calls. Secretarial staff may also assist with preparing documents, maintaining records, and coordinating meetings. These roles require strong organizational, communication, and computer skills, with attention to detail being essential for success. Secretarial office jobs can be found in a variety of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as a secretarial office professional?

To excel in a Secretarial Office role, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or an associate degree in office administration. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is essential. Excellent communication, time management, and problem-solving abilities are standout soft skills for this position. These competencies ensure efficient office operations, effective support for executives, and smooth communication within the organization.

What are some common challenges secretarial office professionals face when supporting multiple executives or departments?

Secretarial office professionals often juggle competing priorities when supporting multiple executives or departments. Managing conflicting schedules, prioritizing urgent requests, and ensuring clear communication across teams can be challenging. Successful secretaries develop strong organizational skills, maintain effective filing systems, and use digital tools to streamline tasks. Open communication and proactive time management are key to balancing diverse responsibilities and maintaining a smooth workflow.

What does a secretarial office do?

A secretarial office typically involves administrative support tasks such as managing correspondence, scheduling appointments, organizing files, and handling phone calls. Secretaries often use office software like Microsoft Office and require good communication and organizational skills to ensure smooth office operations.

What cities are hiring for Secretarial Office jobs?

Cities with the most Secretarial Office job openings:

What states have the most Secretarial Office jobs?

States with the most job openings for Secretarial Office jobs include:

What are popular job titles related to Secretarial Office jobs?

For Secretarial Office jobs, the most frequently searched job titles are:

Secretarial Office jobs near you
Infographic showing various Secretarial Office job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $47,013 per year, or $22.6 per hour.

SECRETARY I (OFFICE MANAGER)

Honolulu, HI • On-site

City and County of Honolulu, HI
See more jobs at City and County of Honolulu, HIexternal

$55K - $65K/yr

Other

Re-posted 20 days ago

Job description

  • June 22, 2026
$55,000 - $65,000
Job Type: Full-Time Temporary
Location: Honolulu Hale
Department: Office of the Managing Director
Apply Before: Continuous
Position: Office Manager / Secretary
Department: Mayor's Office of Culture and the Arts (MOCA)
Classification / Salary: Full-time, Appointee | $55,000 - $65,000 annually
Secretary / Office Manager
Organization Description
The Mayor's Office of Culture and the Arts (MOCA) advances arts, culture, and community connection across O'ahu through public art, cultural programs, creative partnerships, and community engagement rooted in Hawai'i's values and traditions. MOCA works with artists, residents, organizations, and City partners to strengthen neighborhoods, expand access to the arts, and support civic participation throughout the City and County of Honolulu.
Position Description
The Secretary / Office Manager provides administrative, operational, and organizational support to the Executive Director and ensures the efficient coordination of office functions, communications, and City administrative processes.
This role supports a fast-paced, multi-project environment involving public programs, exhibitions, events, and community partnerships. Responsibilities span executive support, office management, procurement administration, stakeholder coordination, and support for City documentation and legislative processes.
The ideal candidate is highly organized, detail-oriented, and proactive, with strong judgment, communication skills, and the ability to manage competing priorities while maintaining accuracy and professionalism.
Key Responsibilities
Executive and Administrative Support
  • Provide executive and administrative support to the Executive Director, including scheduling, correspondence, reports, agendas, records management, and administrative priorities.
  • Review incoming communications; independently respond to routine inquiries and prioritize matters requiring Executive Director attention.
  • Research, compile, and prepare correspondence, reports, presentations, briefing materials, and other documents from written or oral instructions.
  • Coordinate and monitor assignments, deadlines, and follow-up actions to support departmental operations and Executive Director decision-making.
Office Operations & Records Management
  • Oversee daily office operations, administrative workflows, supplies, equipment, and office systems.
  • Establish, maintain, and revise physical and electronic filing systems; organize, retrieve, and maintain records in accordance with City policies and records retention requirements.
  • Review outgoing correspondence, reports, fiscal documents, personnel transactions, and administrative records for accuracy, completeness, and compliance with applicable laws, regulations, and procedures.
  • Support onboarding, personnel administration, leave administration, and general office functionality.
Payroll, Personnel & Administrative Support
  • Prepare, review, and process payroll, time and attendance records, leave requests, personnel transactions, and related documentation.
  • Maintain payroll and personnel records and prepare payroll, attendance, leave, personnel, and administrative reports.
  • Utilize the City's computerized payroll and administrative systems to process transactions and maintain accurate records.
  • Ensure compliance with applicable federal, state, and City requirements, including the Fair Labor Standards Act (FLSA).
City Administrative, Procurement & Legislative Processes
  • Prepare, process, and track memoranda, resolutions, Council communications, contracts, purchasing documents, and related records.
  • Coordinate procurement activities, purchasing transactions, P-Card reconciliation, and contract-related documentation in accordance with City policies and procedures.
  • Monitor administrative and legislative deadlines and maintain accurate records of departmental actions and submissions.
Program, Event & Project Coordination
  • Provide administrative and logistical support for public programs, exhibitions, meetings, community events, and special projects.
  • Coordinate schedules, vendors, artists, contractors, City departments, community organizations, and other stakeholders.
  • Prepare meeting materials and minutes, track project milestones, and support implementation of departmental initiatives.
Communications & Stakeholder Relations
  • Serve as a primary administrative contact for the public, City departments, elected officials, vendors, artists, contractors, and community partners.
  • Maintain professional and effective communication and coordination across internal and external stakeholders.
Confidential & Professional Responsibilities
  • Handle confidential, sensitive, fiscal, personnel, and operational information with discretion and sound judgment.
  • Exercise independent judgment in carrying out administrative responsibilities and resolving routine operational matters.
  • Perform related duties and special projects as assigned.
Required Qualification and Experiences:
  • Associate's degree or equivalent combination of education and experience.
  • Experience in executive support, office management, administrative coordination, payroll, personnel, or related work.
  • Knowledge of payroll, time and attendance administration, records management, office procedures, and computerized payroll systems.
  • Knowledge of applicable federal labor laws, including the Fair Labor Standards Act (FLSA).
  • Strong organizational, communication, and time-management skills.
  • Proficiency with Microsoft Office Suite, email platforms, databases, payroll systems, and standard office technology.
  • Ability to manage multiple priorities, exercise independent judgment, and maintain confidentiality.
  • Strong interpersonal skills and experience working with diverse communities and stakeholders.
Preferred Qualifications and Experiences:
  • Bachelor's degree in Business Administration, Public Administration, Communications, Arts Administration, or a related field.
  • Experience with municipal or public-sector payroll, procurement, budget tracking, personnel administration, records management, or legislative processes.
  • Experience supporting public programs, exhibitions, cultural organizations, or community-based initiatives.
  • Familiarity with City and County of Honolulu administrative, procurement, payroll, and legislative procedures.
  • Commitment to public service and appreciation for Hawai'i's cultural diversity and arts community.

To apply:
Please send a 1-2 page cover letter, current resume, and at least three current references to moca-info@honolulu.gov . Please highlight aspects of your experience that are relevant for this position and explain why you are interested in working with the City and County of Honolulu in this role.

Apply