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Scheduling Operations Associate Jobs in Ashburn, VA

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Scheduling Operations Associate information

See Ashburn, VA salary details

$11

$26

$54

How much do scheduling operations associate jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling operations associate in Ashburn, VA is $26.84, according to ZipRecruiter salary data. Most workers in this role earn between $18.17 and $30.96 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What is a scheduling operations associate?

A scheduling operations associate is responsible for coordinating and managing schedules within an organization, ensuring that appointments, meetings, or shifts are properly planned and executed. They often use scheduling software and require strong organizational and communication skills to optimize operational efficiency.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

Is being a scheduling operations associate a hard job?

Scheduling operations associates typically handle organizing and coordinating schedules using tools like calendar software, requiring attention to detail and time management skills. The job can involve repetitive tasks and managing multiple priorities, but it generally depends on the complexity of the organization and the volume of scheduling needed.
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Scheduling Operations Associate jobs near you

Hunger Relief Operations Associate

Northern Virginia Family Service

Manassas, VA • On-site

Full-time

Posted 16 days ago

Job description

Join the NVFS Family: The HRC team is looking to hire a reliable, hardworking, and collaborative Hunger Relief Operations Associate to help sustain the HRC's daily operations. As the Associate, you will play a crucial role in ensuring the smooth operation of the HRC, which involves many moving parts and physical labor. This role offers the opportunity to make a direct impact on the lives of individuals and families affected by food insecurity and hunger while gaining experience in customer service, merchandising, database entry, building relationships with suppliers, and volunteer management.
Why This Role Matters: As the Associate, you will be responsible for supporting all aspects of food collection, stocking, and distribution to address food insecurity in the community. This includes driving agency vehicles to conduct food donation pickups throughout the community and from food suppliers. As the Associate, you will also work directly with clients by performing intake, referrals, and check-ins for food distribution appointments using computer-based systems.
Benefits and Compensation: We want you to be well, have work/life flexibility, grow your career with us, and have the resources and support you need. Check out our comprehensive benefit offerings here in support of various dimensions of your wellbeing.
This position has a starting salary in the mid 40s. Weekend work will sometimes be required.
In this role, you will be responsible for:
Intake & Referral:
  • Participate on a team rotation to perform client intake during specific days/shifts per HRC operations, as assigned.
  • Conduct initial HRC screening process to determine eligibility for program services, providing assessment, intake and enrollment where appropriate.
  • Implement a seamless and efficient intake and referral process with a customer-centric approach; work in collaboration with other program case managers to support wraparound services where the need is identified.
  • Responsible for the flow and management of all potential client calls.
  • Maintain information and referral data log, client waiting list and data input into approved NVFS software. Maintain and perform data entry to ensure that client data is unduplicated.

Food Stocking & Distribution:
  • Stock HRC shelves, freezers and refrigerators in a timely manner.

    • Consistently maintain good stock rotation procedures to ensure items get rotated according to schedule in a timely fashion; this includes all perishable, frozen and non-perishable products.

  • Conduct food donation pickups throughout the Prince William area.

    • Drive agency vehicles to conduct single and multi-site pick-ups from various donors throughout the Prince William area; may require riding along with other assigned drivers at times to support pick-ups and unloading.
    • Load inventory/products onto the trucks.
    • Unload trucks upon return to the HRC.

  • Process all food donations which includes:

    • Sorting and weighing the items.
    • Updating and maintaining inventory.
    • Providing donor/vendor receipts.
    • Moving and properly storing the inventory/product donations.

  • Ensure that HRC client area is stocked in a timely manner and that items are ready for distribution to clients.
  • Conduct US Foods donation pickups four (4) days a week, as needed, typically in rotation with other team members. These are physically and time intensive pickups which require:

    • Loading a large volume of items at US Foods.
    • Unloading all items at HRC.
    • Weighing, sorting and placing the inventory in the warehouse.

  • Work collaboratively with SERVE Shelter's kitchen staff to ensure that food on the shelter's menu is available.

    • Stock food items for the Shelter in designated space.
    • Weigh food and other items designated for the Shelter.
    • Maintain accurate inventory tracking.

  • Support all aspects of always ensuring and maintaining cleanliness of the HRC; this may include, but is not limited to cleaning of warehouse/refrigerator/freezer shelves, wiping spills, cleaning the floor, etc. Alert manager on duty of any issues or safety concerns.
  • Assist in maintenance of agency vehicles which may include filling gas and driving vehicles to service appointments. Alert manager on duty of any issues or safety concerns.
  • Assist with all seasonal programs and special projects as needed.
  • Work collaboratively with volunteers and interns assigned to work in the HRC.

Your Background: We understand that you may obtain skills through a variety of professional, personal, educational, and volunteer experiences.
  • Spanish, Dari or other language proficiency is highly desirable
  • High School diploma or GED
  • Must be reliable and punctual to ensure timely shift coverage
  • Demonstrated customer service and interpersonal skills; ability to communicate in a friendly manner to a diverse population of clients, vendors/suppliers, volunteers, and staff
  • Related experience in a warehouse, food distribution setting, or in food security service delivery a plus
  • Ability to work independently and in a collaborative team environment
  • Ability to respond to stressful situations in a flexible and professional manner
  • Digital and technical proficiency, including working knowledge of Microsoft Office Suite
  • Must be able to communicate effectively in English

Additional Requirements:
  • Successful completion of background checks and drug screening required upon hire
  • Must be able to lift at least 75 pounds
  • Must be able to safely operate a vehicle, clear Motor Vehicle Record check and have a valid U.S. driver's license in order to drive Agency vehicles
  • Must be able to work evenings and weekends as pertaining to HRC operation hours

Working at Northern Virginia Family Services (NVFS) means doing work that matters every day because of the difference you will make in the lives of children and families in Northern Virginia. NVFS' breadth, depth and scope of services offer the resources and support to ensure that everyone in need, at every stage of life, maximizes their potential and fully contributes to a thriving community. At NVFS, we value every team member's contribution and our collective impact on our clients and the community. NVFS is an equal opportunity employer, E-Verify participant and drug-free workplace.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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