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Scheduling Coordinator Jobs in Rutherford, NJ (NOW HIRING)

Wellbound Home Care

Scheduling Coordinator

Brooklyn, NY · On-site

$23 - $25/hr

Wellbound CHHA is currently seeking a Full-Time Scheduling Coordinator to support our Scheduling Department. This role is critical to ensuring that all scheduling needs are met efficiently while ...

Blackbird Recruiting

Scheduling Coordinator

Spring Valley, NY · On-site

$18 - $22.75/hr

Scheduling Coordinator Spring Valley, NY $50,000-$60,000 The Scheduling Coordinator is a key member of the Coordination Department, responsible for ensuring seamless communication between patients ...

BHIRED

Scheduling Coordinator

Monsey, NY · On-site

$25 - $27/hr

Scheduling Coordinator | Monsey, NY • $25-27/hour About the Role This is a coordination role at the center of a busy caregiving operation - you'll be the person making sure every shift is covered ...

St. Johns Riverside Hospital

Scheduling Coordinator

Yonkers, NY · On-site

$18.25 - $23.25/hr

Coordinates with doctors, staff, nurses, patients, and other medical departments while setting up appointments by phone or in-person. The Scheduler performs all duties and function in relation to the ...

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Scheduling Coordinator information

See Rutherford, NJ salary details

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How much do scheduling coordinator jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for scheduling coordinator in Rutherford, NJ is $20.45, according to ZipRecruiter salary data. Most workers in this role earn between $17.40 and $22.07 per hour, depending on experience, location, and employer.

What are some common challenges a Scheduling Coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a Scheduling Coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What Is a Scheduling Coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a Scheduling Coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
What are popular job titles related to Scheduling Coordinator jobs in Rutherford, NJ? For Scheduling Coordinator jobs in Rutherford, NJ, the most frequently searched job titles are:
What cities near Rutherford, NJ are hiring for Scheduling Coordinator jobs? Cities near Rutherford, NJ with the most Scheduling Coordinator job openings:
Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Rutherford, NJ as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $42,541 per year, or $20.5 per hour.

Scheduling Coordinator

Four Seasons Certified Home Health Agency

Brooklyn, NY

$22 - $25/hr

Full-time

Posted 18 days ago

Job description

Scheduling Coordinator/Scheduler manages the schedules /assignment of all Certified Home Health (CHHAs) staff services and disciplines ( Staff/Contractual), to ensure timely and consistent home care for patients. They coordinate schedules, manage staffing issues, and communicate with clients, family members, caregivers and providers.

In essence, the CHHA Scheduling Coordinator acts as a central point of contact for scheduling and staffing, ensuring that patients receive the care they need in a timely and efficient manner.

KEY ROLE/ RESPONSIBILITIES:

Scheduling/Staffing:

· Plan and coordinate CHHA visits, ensuring adequate coverage and timely care for patients.

· Address scheduling conflicts, manage no-shows, and resolve staffing issues.

Communication and Record Keeping:

· Communicate with patients, families, caregivers, and other team members regarding schedules and changes.

· Maintain accurate records of patient visits, care plans, and scheduling adjustments in systems like, Netsmart, HHA Exchange, admissions log, Productivity log

· Ensure appropriate assessments and visits are scheduled and assigned- 30 days rehab reassessment, recert, ROC/SOC and HHA supervisions

· Maintain agency productivity logs and communicate progress with DPS/Staff.

Coordination/ Problem Solving:

· Collaborate with other team members, including nurses and case managers, to ensure smooth patient care.

· Identify and resolve scheduling issues, ensuring that patients receive timely and appropriate care.

· Providing information to clients, providers, referral sources, staff, and the public

· Answering and transferring telephone calls or taking messages.

· Working with other members of the healthcare team, such as nurses and therapists, to ensure coordinated care for clients

General Office Support:

· Assist other staff as and when needed

· May involve sorting and delivering incoming mail, or other administrative tasks.

  • Customer Service:

· Provide excellent customer service to patients, families, and caregivers.

Skills and Qualifications:

  • Strong communication and interpersonal skills.

  • Ability to multi-task and prioritize tasks in a fast-paced environment.

  • Familiarity with home care scheduling software such as: Netsmart, HHA Exchange, etc.

  • Knowledge of home care regulations and policies.

  • Proficiency in Microsoft Office and other relevant software.

  • Experience in a home care setting is often preferred.

  • Basic computer skills.

  • Experience with high volume coordination

  • Flexibility with working over-time as needed

  • Home care experience/CHHA

Schedule/ Work hours:

  • 7.50-hour shift – 9:00 AM – 5:00PM

  • Work Location: In person

  • Education: High school or equivalent (Preferred)

    Experience:

  • Scheduling Coordinator/Scheduler: 1 year Required

  • Customer Service: 1 year Required

  • Home Care: 1 year Required

Benefits

  • Competitive Salary

  • Weekly payroll

  • Comprehensive Health Insurance

  • Paid Time Off (vacation, sick, holiday)

  • Supportive, teamwork environment

Join a compassionate team dedicated to providing exceptional home care services throughout our community.

As a Scheduler, you’ll play a vital role in ensuring our patients receive quality care by coordinating caregiver schedules efficiently.

We offer a supportive work environment, opportunities for growth, competitive benefits, and the chance to make a meaningful impact every day.