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Scheduling Coordinator Jobs in Puerto Rico (NOW HIRING)

Ferrero

Customer & Vendor Logistic Coordinator

Guaynabo, PR · On-site

$19.50 - $26/hr

... schedules and delivery performance, and resolve shipping discrepancies and delivery issues ... Experience coordinating with third-party logistics providers (3PLs), carriers, or vendors * Strong ...

Ferrero

Customer & Vendor Logistic Coordinator

Guaynabo, PR · Hybrid

$19.50 - $26/hr

... schedules and delivery performance, and resolve shipping discrepancies and delivery issues ... Experience coordinating with third-party logistics providers (3PLs), carriers, or vendors * Strong ...

Master Fluid Solutions

$12.75 - $16.50/hr

POSITION SUMMARY: The Logistics & Customer Service Coordinator will play a crucial role in ... Perform general administrative duties, such as scheduling meetings, organizing files, and managing ...

FITS LLC

Project Coordinator

Guayama, PR · On-site

$80 - $100/hr

For Project Coordinator services in the Capital Project areas. WHAT MAKES YOU A FIT: The Technical Part: * Associate or Bachelor's Degree in Engineeringand five (5+) years of exposure in Project ...

Pinnaql

Scheduler / Planning Engineer

Juncos, PR · On-site

... scheduling, planning, or project controls activities. * Familiarity with schedule development, progress tracking, milestone management, critical path concepts, and planning coordination activities.

Pinnaql

Scheduler / Planning Engineer

Humacao, PR · On-site

... scheduling, planning, or project controls activities. * Familiarity with schedule development, progress tracking, milestone management, critical path concepts, and planning coordination activities.

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Scheduling Coordinator information

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

How much do scheduling coordinators make in the US?

Scheduling coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators or those in specialized fields can earn higher wages. The role often requires strong organizational skills and familiarity with scheduling software.

Is a scheduling coordinator a stressful job?

A scheduling coordinator's job can be stressful due to managing multiple appointments, deadlines, and coordinating between different parties. The role often requires strong organizational skills and the ability to handle unexpected changes, which can contribute to work-related stress.
More about Scheduling Coordinator jobs

What are the most commonly searched types of Scheduling jobs in Puerto Rico?

The most popular types of Scheduling jobs in Puerto Rico are:

Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Puerto Rico as of June 2026, with employment types broken down into 2% As Needed, 58% Full Time, 35% Part Time, and 5% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Customer & Vendor Logistic Coordinator

Ferrero

Guaynabo, PR • On-site

$19.50 - $26/hr

Full-time

Posted 20 days ago

Key responsibilities

  • Manage customer orders, coordinate shipments, monitor inventory availability, and resolve issues impacting delivery performance.

  • Develop relationships with logistics providers, track deliveries, and resolve issues during picking and delivery.

  • Coordinate shipments with carriers, track transportation schedules, and resolve shipping discrepancies and delivery issues.

Ferrero rating

7.6

Company rating: 7.6 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

141st of 445 rated food and drinks producers

Job description

About the Role:
We have a current opening for a Customer & Vendor Logistic Coordinator and are actively reviewing applications.
As a Customer & Vendor Logistics Coordinator, you'll play a critical role in ensuring products move seamlessly from our supply chain to our customers. Serving as a key link between Sales, Supply Chain, Logistics providers, and customers, you'll own the end-to-end order fulfillment process, helping deliver an exceptional customer experience while maintaining high service levels.
In this highly visible role, you'll manage customer orders, coordinate shipments, monitor inventory availability, and proactively resolve issues that could impact delivery performance. You'll collaborate closely with cross-functional teams to identify solutions, remove operational roadblocks, and ensure customers receive the right products at the right time.
Success in this position requires strong analytical skills, attention to detail, and the ability to build effective relationships with internal stakeholders and external partners. If you enjoy solving problems, working with data, and making a direct impact on customer satisfaction and supply chain performance, this is an exciting opportunity to grow your career in logistics and operations.
This position is hybrid, and will be based out of our Ferrero Caribe offices in Guaynabo, PR.
Main Responsibilities:
  • Order Management:
    • Ensuring seamless customer order processing, striving to meet service level targets by proactively managing orders throughout fulfillment process. Review open orders, back-orders, and identity and resolve delays in order processing.
  • Order fulfillment:
    • Develop solid relationships with the 3rd Party Logistics providers to guarantee that orders are fulfilled according to customer expectations. This includes tracking deliveries, resolving issues with returned products or issues during picking and delivery.
  • Customer Communication:
    • Serve as contact for order-status inquiries; provide shipment updates, provide delivery information, report delays, and report shortages.
  • Cross-Functional Coordination:
    • Work closely with Sales, Demand Planning, Supply Planning, Procurement and 3PL to support customer orders; facilitate communication between departments to prevent service disruptions and support resolution of bottlenecks.
  • Inventory & Material Tracking:
    • Monitor inventory availability against open orders and track material shortages and root cause.
  • Logistics Coordination:
    • Coordinate shipments with carriers and freight providers, track deliveries, monitor transportation schedules and delivery performance, and resolve shipping discrepancies and delivery issues.
  • Shipping Documents and Certificates:
    • Manage the preparation of all needed customs documents and certificates for each order to ensure seamless receipt by customer.
  • Key Performance Indicators (KPIs):
    • Drive continuous improvement in operations by tracking key KPIs such as on-time delivery rate, order fill rate, customer service level, returns and refusals, and order cycle time
  • PO Processing:
    • Create all Supply Chain POs for payment to vendors. Verify invoices vs service received and GR. Work closely with Finance to ensure payment to vendors by agreed payment terms.

About You:
  • Bachelor's degree in Supply Chain, Logistics, Operations Management, Engineering, Business, or a related field
  • 2+ years of experience in customer service, logistics, supply chain, transportation, or order management
  • Experience with SAP ECC and/or S/4HANA
  • Advanced Excel skills including Pivot Tables, Lookups, reporting, and data analysis
  • Experience with Power BI, SAP BW, or other reporting tools
  • Strong understanding of order management, inventory management, and logistics operations
  • Experience coordinating with third-party logistics providers (3PLs), carriers, or vendors
  • Strong analytical, problem-solving, and root cause analysis skills
  • Excellent organizational skills with the ability to manage multiple priorities simultaneously
  • Strong communication and stakeholder management skills
  • Fluent in English and Spanish

Preferred
  • Experience in a consumer goods, manufacturing, or distribution environment
  • Knowledge of customs, import/export documentation, and international shipping requirements
  • Experience tracking and reporting supply chain KPIs and service level metrics

Artificial Intelligence Disclosure
As part of our recruitment process, Ferrero may use artificial intelligence (AI) enabled tools to assist with reviewing candidate applications. These tools are used solely to support recruiters by summarizing application information and identifying potential alignment with job requirements. AI does not independently screen out or select candidates, and it does not replace human judgment. Final decisions regarding candidate progression are always made by Ferrero recruiters and hiring managers.
About Ferrero:
Ferrero began its journey in the small town of Alba in Piedmont, Italy, in 1946. Today, it is one of the world's largest sweet-packaged food companies, with many iconic brands sold in countries all over the world. Find out more about Ferrero at ferrero.com.
DE&I at Ferrero:
Ferrero is committed to building a diverse and inclusive culture in which all employees feel welcomed and appreciated and have the same opportunities. We believe all our people are equally talented in their own way. In nurturing the curiosity and natural abilities of our employees, we provide them, generation after generation, the means to succeed personally and professionally, enabling them to craft their journey at Ferrero. The diversity of our talents is what makes our work environment multicultural, innovative, and highly rewarding.
Find out more here.
Ferrero is an equal opportunity employer and complies with all applicable human rights laws. Ferrero will recruit, hire, train, and promote all persons without regard to race, creed, color, sex (including pregnancy, gender, sexual orientation, and gender identity), religion, national origin or ancestry, age, disability, or history of disability (except where physical or mental abilities are a bona fide occupational requirement and the individual is not able to perform the essential functions of the position even with reasonable accommodations), citizenship, or any other protected characteristic.
Ferrero will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise the People & Organization (HR) Representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

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