ZipRecruiter

Log In

1

Scheduling Assistant Jobs in Waterloo, ON (NOW HIRING)

ParaMed

Scheduling Coordinator - Casual

Kitchener, ON · On-site

Build a care schedule for patients * Enter and update employee and patient data within computerized ... These tools assist our recruitment team but do not replace human judgment - every application is ...

Liberty Staffing

Executive Assistant

Cambridge, ON · On-site

In this dynamic, fast-paced role, the Executive Assistant manages executive-level priorities ... Executive Scheduling, Communication and Coordination Calendar and schedule management: Manage the ...

Guelph Independent Living

Executive Assistant

Guelph, ON · On-site

CA$40K - CA$50K/yr

Manage the Executive Director's calendar, correspondence, and meeting scheduling * Prepare, format ... Manage and assist with program needs like ordering supplies, annual event management like Christmas ...

MHMI

Certified Dental Assistant

Waterloo, ON

The Role As a Dental Assistant, you'll work directly alongside our dental team to deliver a smooth ... Schedule This is a rotating position with shifts spanning late morning through evening on weekdays ...

MHMI

Certified Dental Assistant

Kitchener, ON · On-site

The Role As a Dental Assistant, you'll work directly alongside our dental team to deliver a smooth ... Schedule This is a rotating position with shifts spanning late morning through evening on weekdays ...

MHMI

Certified Dental Assistant

Kitchener, ON

The Role As a Dental Assistant, you'll work directly alongside our dental team to deliver a smooth ... Schedule This is a rotating position with shifts spanning late morning through evening on weekdays ...

MHMI

Certified Dental Assistant

Waterloo, ON · On-site

The Role As a Dental Assistant, you'll work directly alongside our dental team to deliver a smooth ... Schedule This is a rotating position with shifts spanning late morning through evening on weekdays ...

Optical House

Be Seen First

Optometric Assistant

Kitchener, ON · On-site

CA$18 - CA$21/hr

Full-Time Optometric Assistant (1-Year Contract) Location: Optical House, Kitchener, ON Start Date ... system ● Scheduling appointments and managing phone inquiries Optical & Retail Duties ● ...

Sunrise Farms

Maintenance Planner/Scheduler

Cambridge, ON · On-site

CA$68K - CA$78K/yr

Coordinates work assignments and scheduling of maintenance technicians needed to successfully ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

University of Waterloo

Assistant Chef

Waterloo, ON

Key Accountabilities Assist the Chef in the Day-to-Day Kitchen Operation: Suggest menu selections ... Schedule and coordinate applicable employees to optimize staffing levels and coverage, and to ...

Bayshore HealthCare

Cleanroom Assistant

Kitchener, ON · On-site

The Cleanroom Assistant will assist in the preparation of prescriptions, perform sterile ... Attends and participates in departmental and business meetings as scheduled. Assists in orientation ...

next page

Showing results 1-20

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Waterloo, ON

Scheduling Assistant information

See Waterloo, ON salary details

$9

$15

$21

How much do scheduling assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for scheduling assistant in Waterloo, ON is $15.57, according to ZipRecruiter salary data. Most workers in this role earn between $13.45 and $16.81 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What cities near Waterloo, ON are hiring for Scheduling Assistant jobs?

Cities near Waterloo, ON with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $32,385 per year, or $15.6 per hour.

Scheduling Coordinator - Casual

ParaMed

Kitchener, ON • On-site

Part-time

Medical, Dental

Re-posted 22 days ago

Job description

Job Description

As a Casual Assignment Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to appropriate field staff.This position will require availability from Monday to Friday with every other weekend. This would be 8 hour shifts between 6am-10pm. Minimum 16 hours biweekly with possibility of more.

Why you'll love working here:

  • Celebration and Recognition programs

  • Comprehensive health and dental benefit plans

  • Education allowance for employees and family

  • Employee Assistance Program

  • Employee perks and exclusive offers

What you'll do:

  • Assign appropriate staff to patients based on a variety of factors including times suggested by patients, staff availability and relevant skill sets

  • Build a care schedule for patients

  • Enter and update employee and patient data within computerized system

  • Respond professionally and courteously to calls and electronic communication from funders, staff, patients, and families

  • Document and appropriately report all staff and patient interactions

What you bring:

  • One year administrative or office experience is an asset

  • Scheduling experience is an asset

  • Healthcare background is strongly desired

  • Strong computer skills

  • Superior Customer service skills

  • Ability to effectively communicate both orally and written

  • Compassion and empathy when interacting with patients and their families

Time TypePart timeCompensation DetailsCompensation will be discussed during the recruiting process.

ParaMed is Canada's leading provider of home health care services, driven by a mission to provide people with the care they need, wherever they call home. Our dedicated team of skilled professionals delivers a wide range of services to meet the full care spectrum of care needsincluding high-quality nursing, therapeutic, personalsupportand home support.We workhand-in-handwith health system partners to deliver personalized and coordinated care, support independentlivingand relieve capacity pressures on hospitals. Today, our national reach enables expanded access to care in homes and communities across Canada, allowing us to support more people in more places than ever before.


We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position.


Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth. Your recruiter can provide more details about our total rewards offerings during the hiring process.


We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment - every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.


ParaMed is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities.


ParaMed is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at careers@paramed.com.

We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Metis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

Apply