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Scheduling Assistant Jobs in Toronto, ON (NOW HIRING)

PCL Construction

Scheduling Student

Oakville, ON

CA$21.37 - CA$31.33/hr

We are seeking a Scheduling Student for our Toronto district , within our Canadian Buildings Division that are available for 4 or 8 months starting September 2026. As a Scheduling Student and ...

PCL Construction

Scheduling Student

Oakville, ON

CA$21.37 - CA$31.33/hr

We are seeking a Scheduling Student for our Toronto district , within our Canadian Buildings Division that are available for 4 or 8 months starting September 2026. As a Scheduling Student and ...

PCL Construction

Scheduling Student

Toronto, ON

CA$21.37 - CA$31.33/hr

We are seeking a Scheduling Student for our Toronto district , within our Canadian Buildings Division that are available for 4 or 8 months starting September 2026. As a Scheduling Student and ...

RhynoCare

Scheduling Associate

Markham, ON · On-site

CA$60K/yr

Scheduling Location : Markham, ON (Head Office) Salary : $60,000 annually, full-time Schedule : * First 3 weeks, M-F 9am-5pm for training (in person) * After training is completed: * Monday to Friday ...

RhynoCare

Scheduling Associate

Markham, ON · On-site

$60K/yr

Scheduling Location : Markham, ON (Head Office) Salary : $60,000 annually, full-time Schedule : * First 3 weeks, M-F 9am-5pm for training (in person) * After training is completed: * Monday to Friday ...

PCL Construction

Scheduling Student

Oakville, ON · On-site

CA$21.37 - CA$31.33/hr

We are seeking a Scheduling Student for our Toronto district , within our Canadian Buildings Division that are available for 4 or 8 months starting September 2026. As a Scheduling Student and ...

RhynoCare

Scheduling Associate (Part Time)

Markham, ON · On-site

CA$60K/yr

Scheduling Location : Remote, however, 2 weeks of training will be conducted in person in Markham, ON during regular business hours Pay : $20 per hour, part-time Schedule : * Varying Weekday Shifts ...

RhynoCare

Scheduling Associate (Part Time)

Markham, ON

$60K/yr

Scheduling Location : Remote, however, 2 weeks of training will be conducted in person in Markham, ON during regular business hours Pay : $20 per hour, part-time Schedule : * Varying Weekday Shifts ...

ParaMed

Scheduling Coordinator

Oshawa, ON · On-site

CA$22.28 - CA$26.52/hr

As a Scheduling Coordinator, you will act as the primary point of contact for clients and field ... These tools assist our recruitment team but do not replace human judgment - every application is ...

Konecranes

Schedule Coordinator

Burlington, ON · On-site

You will be responsible for the service requests flow through our management system and scheduling ... Follow and assist in the enforcement of all safety rules and procedures including those established ...

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

Urbacon

Junior Project Scheduler

Toronto, ON · On-site

... Assist in the initiations of corrective measures. * Responsible for the scheduling of inbound materials. * Monitor and report against key performance indicators (KPI) to be established. * Perform ...

AECOM

Project Planning & Scheduling Lead

Markham, ON · Hybrid

Responsible for undertaking schedule quality assurance and peer reviews. * Assist in the development of all reports set forth in the client business requirements as well as indicated in the corporate ...

Bentley Systems

Software Developer

Toronto, ON · Hybrid

Release Management * Assist with release management tasks. * Support the collection of data and information for release planning and scheduling. * Assist in the preparation of release materials and ...

Seequent

Software Developer

Toronto, ON · Hybrid

Release Management * Assist with release management tasks. * Support the collection of data and information for release planning and scheduling. * Assist in the preparation of release materials and ...

Bentley Systems

Software Developer

Toronto, ON · Hybrid

Release Management * Assist with release management tasks. * Support the collection of data and information for release planning and scheduling. * Assist in the preparation of release materials and ...

Green Infrastructure Partners, Inc.

Scheduler

Hamilton, ON · On-site

CA$40K - CA$65K/yr

PRIMARY SCOPE OF ROLE PROJECT PLANNING AND SCHEDULING * Plan and establish milestones for projects ... Review or assist in reviewing proposal provisions related to schedule and develop supporting data ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Toronto, ON

Scheduling Assistant information

See Toronto, ON salary details

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$15

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How much do scheduling assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scheduling assistant in Toronto, ON is $15.94, according to ZipRecruiter salary data. Most workers in this role earn between $13.76 and $17.21 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Toronto, ON?

The most popular types of Scheduling jobs in Toronto, ON are:

What are popular job titles related to Scheduling Assistant jobs in Toronto, ON?

For Scheduling Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Toronto, ON look for?

The top searched job categories for Scheduling Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Scheduling Assistant jobs?

Cities near Toronto, ON with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 75% Physical, 4% Hybrid, and 21% Remote job distribution, with an average salary of $33,148 per year, or $15.9 per hour.

Scheduling Student

PCL Construction

Oakville, ON

CA$21.37 - CA$31.33/hr

Full-time

Re-posted 14 days ago

PCL Construction rating

7.0

Company rating: 7.0 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, and not just to the next project or what’s next in our industry.

We’re also looking at what’s next for you and how we can help you build a career you’re proud of. As a student at PCL, you will get the opportunity for challenging work assignments in a supportive work environment which promotes personal and professional growth.

We are seeking a Scheduling Student for our Toronto district, within our Canadian Buildings Division that are available for 4 or 8 months starting September 2026. 

As a Scheduling Student and depending on your assigned project, you will have the opportunity to contribute to our team by:

Responsibilities
  • Assists with schedule creation
  • Updates for small projects based on direction from Scheduling Manager
  • Creates schedule content and completes schedule updates as directed
  • Assists schedulers with monitoring and communicating the project schedules to project and scheduling team
  • Basic Knowledge of construction specifications, building materials, methods, and materials.
Qualifications
  • Candidates must have a strong desire to work in a construction environment basic knowledge of building materials, methods, and materials
  • Application of various computer software programs will be required, including scheduling software such as: Primavera, Microsoft Project or excel as well as Microsoft Office Suite and other applicable systems
  • Effective verbal and written communication skills
  • Ability to work independently and in a team environment with scheduling team

Next Step:

  • Please note that candidates who have been selected to move forward to the next stage of the recruitment process will receive an email to complete a short online video interview.

The estimated hourly range for this role is $21.37- $31.33, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Canada Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact careers@pcl.com and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by qualified reviewers.

This posting is for a replacement position within our organization.

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