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Scheduling Assistant Jobs in San Ramon, CA (NOW HIRING)

Wing Assistant

Executive Assistant - CEO

San Jose, CA

$1.0K - $2.0K/wk

... continuous travel schedule changes. * Handle seamless international travel arrangements ... Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or ...

Cumming Group

Project Engineer (K-12)

Martinez, CA

$80K - $103K/yr

Provide update/status reporting for work in progress including costs and schedules. * Assist in the Addenda and Bid process. * Administer Project sub-contracts. * Under the supervision of Project ...

Cumming Group

Project Engineer (K-12)

Martinez, CA · On-site

$80K - $103K/yr

Provide update/status reporting for work in progress including costs and schedules. * Assist in the Addenda and Bid process. * Administer Project sub-contracts. * Under the supervision of Project ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in San Ramon, CA

Scheduling Assistant information

See San Ramon, CA salary details

$12

$22

$31

How much do scheduling assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for scheduling assistant in San Ramon, CA is $22.15, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.24 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in San Ramon, CA? The most popular types of Scheduling jobs in San Ramon, CA are:
What cities near San Ramon, CA are hiring for Scheduling Assistant jobs? Cities near San Ramon, CA with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in San Ramon, CA as of August 2026, with employment types broken down into 68% Full Time, 15% Part Time, 8% Temporary, and 9% Contract. Highlights an 100% In-person job distribution, with an average salary of $46,064 per year, or $22.1 per hour.

Executive Assistant - CEO

Wing Assistant

San Jose, CA

$1.0K - $2.0K/wk

Full-time

Posted 7 days ago

Job description

About the Role

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.

We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

Key Responsibilities

1. Executive Operations & Gatekeeping

  • Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.

  • Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.

  • Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.

  • Handle seamless international travel arrangements, itineraries, and logistics.

2. Data Analysis & Business Intelligence

  • Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.

  • Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.

  • Conduct research and synthesize complex information into quick, digestible briefs for decision-making.

3. Financial & Administrative Support

  • Assist with financial tracking, expense management, budget auditing, and financial reporting.

  • Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.

  • Handle confidential business and financial information with high discretion.

Requirements & Qualifications

  • Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.

  • High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don\'t just report data; you understand what the numbers mean and recommend action.

  • Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO\'s operational load.

  • Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.

  • Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.

  • Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.

  • Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

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\\n$1,000 - $2,000 a monthCompensation: $1000 - $2000 USD Per Month\\n

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