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Scheduling Assistant Jobs in Hawaii (NOW HIRING)

KumabeHR

Administrative Assistant

Honolulu, HI

$18 - $22/hr

Monitor meeting room schedules. Assist visitors with parking, access badges and meeting room assignments. Other duties as assigned. Qualifications Associates degree or higher, preferred. Proficient ...

ManTech

Scheduler

Kaunakakai, HI · On-site

They draft schedule reports for theater mission nodes and assist in the tracking of milestone completion trends within the Mission Execution and Controls Team. * They prepare data summaries for ...

New

ManTech

Scheduler

Aiea, HI · On-site

They draft schedule reports for theater mission nodes and assist in the tracking of milestone completion trends within the Mission Execution and Controls Team. * They prepare data summaries for ...

ManTech International

Scheduler

Aiea, HI · On-site

$68K - $114K/yr

  • Medical

  • Life

  • Retirement

  • PTO

They draft schedule reports for theater mission nodes and assist in the tracking of milestone completion trends within the Mission Execution and Controls Team. * They prepare data summaries for ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Hawaii

Scheduling Assistant information

See Hawaii salary details

$11

$20

$29

How much do scheduling assistant jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for scheduling assistant in Hawaii is $20.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.46 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Hawaii?

The most popular types of Scheduling jobs in Hawaii are:

What are popular job titles related to Scheduling Assistant jobs in Hawaii?

For Scheduling Assistant jobs in Hawaii, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Hawaii look for?

The top searched job categories for Scheduling Assistant jobs in Hawaii are:

What cities in Hawaii are hiring for Scheduling Assistant jobs?

Cities in Hawaii with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Hawaii as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $42,826 per year, or $20.6 per hour.

Assistant Project Manager - Power (Honolulu)

Burns & McDonnell

Honolulu, HI • On-site

Full-time

Re-posted 11 days ago

Burns & McDonnell rating

8.7

Company rating: 8.7 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

3rd of 80 rated construction

Job description

The Assistant Project Manager (APM) will assist project managers on a variety of projects of varying complexity, and/or will manage some smaller and less complex projects on their own. This position will manage and act as a coordinator and project liaison to the client, subcontractors, vendors, and other stakeholders, throughout the project. The APM will maintain document control, manage databases and coordinate and track project activities and communications to ensure project goals are accomplished within the prescribed timeframe and budget parameters
What you will do:

  • Assist global practice and engineering disciplines with overall efforts for Design-only and/or EPC projects.
  • Assist the Project Management team to administer the request for proposal (RFP) package development, bid and selection process, and develop detailed scope of work documents for downstream contracts.
  • Manage Contractors' submittals, requests for information, supplemental design instructions, and site drawing logs.
  • Verify Contractor compliance including: quality, safety, environmental, environmental and material management programs.
  • Execute contracts including: change order management/ field change directives, approval of invoices, and management of schedules.
  • Assist with project controls efforts, including project cost reporting, scheduling, project work breakdown structure establishment, project set-up and closeout within the accounting system, and field progress tracking.
  • Assist with the development of internal and external reports including, project budgeting, cost reports, project cash flow forecast, and project status reports to all stakeholders.
  • Participate in internal and external project risk reviews and consult with Legal Department as required.
  • Close out contract and project documentation.
  • Adhere to Burns & McDonnell's safety programs, trainings, and policies, as well as promote and manage the Safety & Health performance of project team members and subcontractors.
  • All other duties, as assigned.
  • Bachelor's Degree in Engineering, Construction Management, or related degree from an accredited program and 5 years of applicable experience required.
  • Excellent written & verbal communication skills.
  • Strong analytical and problem-solving skills.
  • Ability to thrive in a fast-paced, demanding work environment, and ability to work overtime on short notice.
  • High proficiency in Microsoft Office.
  • Ability to work collaboratively with others (Owners, Contractors, Project Managers, Engineers, and Designers) in a multi-discipline project team environment to resolve design or drawing issues as appropriate and to accomplish objectives.
  • Experience with Primavera Contract Manager or similar change management software is preferred.

What Burns & McDonnell employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Burns & McDonnell

Sourced by ZipRecruiter

Burns & McDonnell assists clients of all sizes and industries by providing extensive physical services ranging from assessments, integrated security solutions, and large security architecture designs. Services we typically provide include security and safety system design, threat, risk, and vulnerability assessments, security surveys, security master planning, compliance to federal security programs, independent validation and verification of integrated security system operations, management of installation and maintenance, and staff augmentation to develop and implement facility management and protection processes.

Industry

Civil engineering construction

Company size

10,000+ Employees

Headquarters location

Kansas City, MO, US

Year founded

1898

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