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Scheduling Assistant Jobs in Hawaii (NOW HIRING)

Volare Health LLC

Scheduling Coordinator

Honolulu, HI · On-site

$22 - $28/hr

May complete administrative assistant duties for Director of Nursing as requested. * Maintain all paperwork and records of absenteeism, requests, schedules etc. and keep Director of Nursing apprised ...

Volare Health, LLC

Scheduling Coordinator

Honolulu, HI · On-site

$22 - $28/hr

May complete administrative assistant duties for Director of Nursing as requested. * Maintain all paperwork and records of absenteeism, requests, schedules etc. and keep Director of Nursing apprised ...

Volare Health LLC

Scheduling Coordinator

Honolulu, HI · On-site

$22 - $28/hr

May complete administrative assistant duties for Director of Nursing as requested. * Maintain all paperwork and records of absenteeism, requests, schedules etc. and keep Director of Nursing apprised ...

IICRC

Coordinator/Scheduler

Pearl City, HI · On-site

$18 - $20/hr

Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * General ...

PuroClean

Coordinator/Scheduler

Pearl City, HI · On-site

$18 - $20/hr

Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * General ...

KumabeHR

Administrative Assistant

Honolulu, HI

$18 - $22/hr

Monitor meeting room schedules. Assist visitors with parking, access badges and meeting room assignments. Other duties as assigned. Qualifications Associates degree or higher, preferred. Proficient ...

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Scheduling Assistant information

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How much do scheduling assistant jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for scheduling assistant in Hawaii is $20.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.46 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Hawaii? The most popular types of Scheduling jobs in Hawaii are:
What are popular job titles related to Scheduling Assistant jobs in Hawaii? For Scheduling Assistant jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Hawaii look for? The top searched job categories for Scheduling Assistant jobs in Hawaii are:
What cities in Hawaii are hiring for Scheduling Assistant jobs? Cities in Hawaii with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Hawaii as of July 2026, with employment types broken down into 1% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,826 per year, or $20.6 per hour.
Executive Assistant

Executive Assistant

Hawaiian Building Maintenance

Honolulu, HI • On-site

$75K - $80K/yr

Other

Medical, Dental, Retirement

Posted 20 days ago

Job description

The Executive Assistant to the Chairman & President provides high-level administrative support to both executives, with the Chairman serving as the primary priority of the position. The Executive Assistant is responsible for ensuring the Chairman's needs—including travel coordination, scheduling, and administrative support—are met promptly and seamlessly. When the Chairman's needs have been addressed, the Executive Assistant provides administrative support to the President, assisting with calendar management, customer visit coordination, meetings, correspondence, and other executive support functions.
This position requires exceptional organization, professionalism, discretion, flexibility, and the ability to shift priorities quickly while maintaining outstanding customer service and attention to detail.

Company Benefits: Healthcare plan, dental insurance, 401(k) plan with matching contributions, flexible spending account, and more!

Schedule: Monday to Friday: 8:00 AM - 4:30 PM

Compensation range: $75,000.00 to $80,000.00

Reporting Relationship
Reports directly to the Chairman and President.
Work Prioritization: The Chairman's needs and requests always take precedence. The President receives the balance of the Executive Assistant's available time and support.
Essential Responsibilities
Executive Support to the Chairman (Primary Responsibility)
  • Serve as the Chairman's primary administrative resource.
  • Manage travel arrangements, itineraries, accommodations, and transportation.
  • Coordinate appointments and scheduling.
  • Assist with business-related administrative and personal tasks as requested.
  • Prepare correspondence and other documents.
  • Anticipate the Chairman's administrative needs and proactively resolve issues.
Executive Support to the President (Secondary Responsibility)
  • Manage the President's calendar and coordinate meetings.
  • Schedule customer visits, lunches, and presentations.
  • Coordinate meeting logistics and prepare supporting materials.
  • Assist with correspondence, reports, and presentations.
  • Track routine follow-up items and reminders.
  • Provide administrative support as time permits after the Chairman's priorities have been addressed.
Administrative Responsibilities
  • Coordinate travel and meeting logistics for both executives.
  • Maintain executive files and records.
  • Process expense reports.
  • Coordinate document routing for approvals and signatures.
  • Screen calls and correspondence.
  • Maintain confidentiality of sensitive business information.
  • Represent the Executive Office professionally with employees, customers, vendors, and community partners.

Hawaiian Building Maintenance
1013 Kawaiahao Street Honolulu, HI 96813
We are an equal opportunity employer.

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