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Career Opportunities at Ohio Northern University

Job Summary:

Job Description:

Career & Professional Development Support

• Research and identify employment opportunities, internships, clerkships, and networking opportunities for law students and alumni.
• Review and approve employer job postings to ensure compliance with college recruiting policies and maintain the integrity of the online career management system.
• Provide training and assistance to students, alumni, employers, and faculty in the use of the 12twenty career management platform.
• Coordinate and provide training for the OSCAR (Online System for Clerkship Application and Review) federal judicial clerkship application system.
• Process reciprocity requests with other law schools' career services offices.
• Assist in planning, promoting, and executing fundraising initiatives and scholarship programs that support public interest employment.
• Maintain accurate employment, employer, and recruiting records for reporting and accreditation purposes.

Event & Program Coordination

• Coordinate logistics for employer recruitment programs, networking events, student workshops, alumni programs, faculty meetings, and other special events.
• Prepare meeting materials, agendas, correspondence, and follow-up communications for departmental initiatives.
• Assist with promotion and marketing of Career & Professional Development programs through email, website updates, and printed materials.

Administrative Support

• Prepare, proofread, copy, and distribute documents as requested by faculty.
• Order and maintain office and classroom supplies, including monitoring inventory of printer paper and other essential materials.
• Manage departmental purchasing records, payment requests, travel reimbursements, and purchasing card reconciliation.
• Maintain welcoming, organized, and professional office, reception, interview, conference, and hospitality spaces.
• Serve as the first point of contact for students, faculty, alumni, employers, and visitors by answering inquiries and directing requests appropriately.

Office & Facilities Coordination

• Assist with setting up offices for new faculty members.
• Reserve classrooms and meeting spaces for faculty, staff, and students.
• Submit work orders to Physical Plant for maintenance and facility needs.
• Coordinate printer service requests and other equipment maintenance.
• Distribute incoming mail and departmental correspondence.

Records Management

• Maintain organized electronic and physical records related to academic courses and faculty activities.
• Ensure accurate filing and retention of academic documents in shared departmental drives.
• Maintain confidentiality of student and faculty records in accordance with university policies and applicable regulations.

Faculty & Academic Support

• Create and maintain faculty course folders each academic term, including class rosters, attendance sheets, exam numbers, syllabi, and examination documents.
• Upload and post first-week assignments to the College of Law website.
• Order required course textbooks and coordinate with the university bookstore to ensure timely availability.
• Prepare and maintain faculty advising schedules and appointment sign-up sheets.
• Save and archive final examinations and course materials according to established departmental procedures.
• Assist faculty with entering final grades into the university's student information system.
• Submit semester book award information for top-performing students.

Examination Administration

• Coordinate the administration of Exam4 and Scantron examinations for midterms and final exams.
• Prepare examination files and answer keys.
• Operate scanning equipment and examination software to process Scantron exams.
• Export examination data and maintain accurate testing records.
• Ensure examination materials are organized, secure, and properly archived.

Qualifications

• High School Diploma or GED
• Three to five years of administrative support experience, preferably in higher education or a professional office.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to learn and effectively use university software systems and databases.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple projects and deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently while maintaining effective working relationships with faculty, staff, and students.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Knowledge, Skills, and Abilities

• Strong customer service orientation.
• Excellent time management and prioritization skills.
• Ability to troubleshoot administrative and technology-related issues.
• Demonstrated initiative and flexibility in a fast-paced academic environment.
• Ability to adapt to changing priorities throughout the academic year.

Your next professional chapter begins here!

ONU is an equal employment opportunity employer. Accordingly, no person shall be discriminated against on the basis of race, color, sex, gender identity, transgender status, religion, national origin, age, disability, sexual orientation, marital status, military or veteran status, genetic information or any other category protected by federal, state, or local law. This policy applies to all areas of employment including recruitment, hiring, training and development, promotion, transfer, compensation, benefits, discipline, separation and other terms, condition and privileges of employment.