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Scanning Assistant Jobs in Madison, WI (NOW HIRING)

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Scanning Assistant information

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.
What are the most commonly searched types of Scanning jobs in Madison, WI? The most popular types of Scanning jobs in Madison, WI are:
What are popular job titles related to Scanning Assistant jobs in Madison, WI? For Scanning Assistant jobs in Madison, WI, the most frequently searched job titles are:
What job categories do people searching Scanning Assistant jobs in Madison, WI look for? The top searched job categories for Scanning Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Scanning Assistant jobs? Cities near Madison, WI with the most Scanning Assistant job openings:
Scanning Assistant jobs near you

Part-Time Office Assistant

Jason Thomas Homes

Middleton, WI • On-site

$20 - $25/hr

Part-time

Re-posted 10 days ago

Job description


Jason Thomas HomesPart-Time Office Assistant


Location: Middleton/Madison area, WI


Jason Thomas Homes is a custom home builder known for delivering highly personalized, architecturally distinctive homes throughout Dane County and Northern Wisconsin.


We're seeking a reliable, part-time administrative support person to handle in-person and office-based tasks, including permit preparation and permit submittals, among other standard administrative and communication duties.


This is an in person, part-time, 20 hours per week role. You will be working for 20 hours per week and the hours will be flexible within an 8 to 5 availability timeframe, Monday to Friday.


You'll support our office team with local admin tasks, including permitting, document handling, and occasional "catch-all" support that helps keep projects moving. It's best for someone organized, responsive, and comfortable handling paperwork, scanning documents, and running occasional errands that support active projects.


Key Responsibilities

  • Permit & city submissions: Permit preparation and permit submittals including related documents (architectural review, utility applications, etc.)
  • Document handling: Scan, upload, and organize paperwork (permits, invoices, project docs) into our digital filing system.
  • Mail & invoice support: Receive mail, identify invoices/documents, and route them in the right direction (scan and email/upload as needed).
  • Admin support: Help with filing, data entry, and task follow-ups.
  • Occasional errands: Run local project-related errands as needed (sporadic, not daily).


Qualifications

  • Local to the Madison/Middleton area with reliable transportation.
  • Professional, responsive communicator.
  • Strong organization and follow-through; comfortable working independently.
  • Able to handle paperwork accurately and keep files organized.
  • Basic computer skills (email, scanning, Google Drive/Dropbox-style filing).
  • Office admin experience is a plus, but not required.
  • Previous experience in the construction industry is a plus but not required.


Compensation

  • Part-time: approximately 20 hours/week, flexible schedule based on project needs.
  • W-2 employment.
  • Hourly pay: $20 to $25/hour (based on experience).
  • Long-term opportunity with a stable, growing builder.


Ready to Apply?

If you're dependable, organized, and want a flexible part-time in office local role supporting a high-end custom builder, we'd love to hear from you.


Jason Thomas Homes is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, genetic information, veteran status, or any other status protected by federal, state, or local law, including the Wisconsin Fair Employment Act. We are committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application and employment process.