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Scanning Assistant Jobs in Ontario (NOW HIRING)

exp

Administrative Assistant

Hamilton, ON

CA$48K - CA$58K/yr

Administrative Assistant Hamilton, ON At EXP, we're driven to provide innovative solutions for the ... document scanning. * Prepare client and proposal documents as requested, including resumes ...

ShyftLabs

Office Operations Assistant

Toronto, ON

CA$17 - CA$18/hr

Perform routine data entry, document scanning, filing, and digital record organization. * Run ... Team & Onboarding Support * Assist with new employee onboarding by preparing physical workstations ...

Torys LLP

Legal Practice Assistant, Corporate

Toronto, ON · Hybrid

CA$60K - CA$80K/yr

Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all ... Work with Support Assistants, as required, to store client files as appropriate within firm ...

Archmill House

Assistant Project Manager

Ancaster, ON · On-site

POSITION SUMMARY The Assistant Project Manager (APM) supports the Project Management and Design ... Coordinate site surveys and building scans. * Schedule project kick-off meetings with designers ...

Archmill House

Assistant Project Manager

Ancaster, ON · On-site

POSITION SUMMARY The Assistant Project Manager (APM) supports the Project Management and Design ... Coordinate site surveys and building scans. * Schedule project kick-off meetings with designers ...

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All JobsScanning JobsScanning Assistant JobsScanning Assistant Jobs in Ontario

Scanning Assistant information

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the most commonly searched types of Scanning jobs in Ontario?

The most popular types of Scanning jobs in Ontario are:

What are popular job titles related to Scanning Assistant jobs in Ontario?

For Scanning Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in Ontario look for?

The top searched job categories for Scanning Assistant jobs in Ontario are:

What cities in Ontario are hiring for Scanning Assistant jobs?

Cities in Ontario with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in Ontario as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Receptionist / Administrative Assistant

Inviro Engineered Systems

Toronto, ON • On-site

CA$18 - CA$23/hr

Full-time

Re-posted 14 days ago

Job description

Are you enthusiastic, organized and eager to advance your career? INVIRO is seeking a motivated individual to join our team as a Receptionist and Administrative Assistant. As one of Canada’s leading Mechanical/Electrical Engineering Firms, we take pride in our people and meaningful impact of our work. Working with us means you will join a collaborative, close-knit team, handling diverse and challenging projects where your contributions are valued and professional development is supported
Why INVIRO?
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is Well Health Certified, is designed to promote a safe and healthy atmosphere where every team member can thrive. Joining INVIRO means becoming part of a family that values your contributions and is dedicated to achieving collective excellence. We are excited to see what you bring to our team!
Duties and Responsibilities 
  • Answering incoming calls on a multi-line system and direct them to the appropriate team member or department
  • Welcome and assist the clients and visitors upon arrival
  • Prepare the boardroom for meetings and ensure meeting spaces are ready for use.
  • Handle general administrative duties, including filing, scanning and maintaining records.
  • Prepare reports and correspondence
  • Maintain office organization and assist with light office upkeeps (for e.g. watering plants, keeping the office tidy, etc.)
  • Provide support to senior managers such as organizing emails and calendars as required, etc.
  • Format documents and create materials using MS Word and Excel, as well as proofread and edit documents
  • Assist with personal errands as needed (e.g., drop-off/pick-up dry cleaning, lunch, groceries)
Qualifications and Requirements 
  • 2+ years of experience as an Administrative Assistant
  • Valid driver's license
  • Access to a reliable vehicle
  • The ability to quickly learn and adapt to a new industry
  • Calm and professional demeanor in a fast-paced environment
  • Strong interpersonal skills to effectively support clients and customers
  • Proficiency in Microsoft Office Suite and other software (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.)
  • Comfortable with computers, smartphones, and tablets, and willing to learn new applications
  • Strong research skills with the ability to present data clearly and concisely
  • Ability to work independently with sound judgement and attention
  • Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills
Position Details:
  • Type: Full-time, On Site
  • Location: Scarborough, Ontario
  • Purpose: Existing Vacancy
  • Eligibility: Applicants must be eligible to work in Canada.
  • Compensation Range: $18 – 23 /hour

How to Apply:
Interested candidates should submit their application for consideration. While we appreciate all applications, only those selected for an interview will be contacted.
Accommodation Notice:
We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential.
Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.
Recruitment Agencies:
Applications submitted by individual candidates are welcomed. Applications submitted by recruitment agencies or recruiters with which INVIRO does not have an existing agreement, no referral fees will be paid. Unsolicited resumes or applications from such agencies or recruiters will be deemed to be referred without fee or any other charges.
Join us at INVIRO and be part of a team that values your growth and success!
Apply Today!
 

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