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Scanning Assistant Jobs in Ontario (NOW HIRING)

Aqua-Tots Swim School

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Administrative Assistant

Ottawa, ON · On-site

CA$17.60 - CA$20/hr

  • Medical

Order and maintain office and operational supplies. * Assist with scanning, printing, and document management. * Data Entry & Record Management * * Perform accurate and timely data entry across ...

Norton Rose Fulbright

Legal Assistant

Ottawa, ON · Hybrid

CA$48K - CA$59K/yr

Scan and/or PDF documents. * Assist with the billing support for a group of lawyers. * Perform related duties as assigned and assist others as required. What you bring to the role: * 2-3 years of ...

Raymond James Ltd.

Licensed Assistant

Barrie, ON · On-site

Scan all client documentation to central server files; * Welcome clients into the office and take ... Support the pre-trade process for all PM trades; * Assist in planning, organizing and executing ...

Blgllp

Practice Assistant

Ottawa, ON · On-site

CA$55K - CA$70K/yr

The Practice Assistant will act as workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and ...

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Scanning Assistant information

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are the most commonly searched types of Scanning jobs in Ontario?

The most popular types of Scanning jobs in Ontario are:

What are popular job titles related to Scanning Assistant jobs in Ontario?

For Scanning Assistant jobs in Ontario, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in Ontario look for?

The top searched job categories for Scanning Assistant jobs in Ontario are:

What cities in Ontario are hiring for Scanning Assistant jobs?

Cities in Ontario with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant - Real Estate

Linds & Associates

Toronto, ON

Full-time

Re-posted 4 days ago

Job description

Job Description Legal Assistant - Real Estate Downtown Toronto Our client, a well established and highy regarded law firm located in the core of downtown Toronto is hiring. They are looking for a Real Estate Legal Assistant to join its team. In this role the Real Estate Assistant is responsible for (but not limited to) accurate and efficient processing of general administrative tasks within the real estate department.

Responsibilities: Provide legal assistant support creating documents and correspondence through transcription and copy-typing, making revisions as necessary Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders Professionally interact with all firm members and clients Photocopy and/or organize documents for distribution, mailing and binding Prepare and generate pre-bills for monthly billing, as needed Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats Assist with special projects as required. Other duties as assigned. Requirements: Legal Assistant Diploma from an accredited institution.

5 plus experience working within the real estate practice area in a law firm and condo experience is a must. Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines. Possesses well developed verbal and written communication skills.

Able to work with a variety of individuals providing quality service at all times. Operates with a high degree of accuracy and has strong attention to detail. Takes initiative and possesses well-developed organizational and time management skills.

A team player, with the ability to build relationships and provide strong customer service. Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint) Solid transcription and proofreading skills Ability to work independently, following instructions with minimal supervision Proficiency using Teraview and Conveyancer is an asset. Hands on with experience with pre-billing administration (preferably 3E) Familiarity working within a DMS system is an asset.

If you are looking to join a friendly team of professionals look no further. Apply today. We thank all applicants for their interest in this role.

Only those selected for an interview will be contacted.

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