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Resources Assistant Jobs in Indiana (NOW HIRING)

Kimley-Horn

Human Resources Assistant

Indianapolis, IN · On-site

$35K - $45K/yr

Kimley-Horn is seeking an Administrative Assistant for our dynamic regional HR team. You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various ...

Kimley-Horn

Human Resources Assistant

Indianapolis, IN · On-site

$35K - $45K/yr

Kimley-Horn is seeking an Administrative Assistant for our dynamic regional HR team. You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various ...

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Resources Assistant information

What is a resources assistant?

Resources Assistants are administrative professionals who support the management and distribution of resources within organizations. Their responsibilities often include maintaining inventory, organizing supplies, assisting with procurement, and ensuring that departments have the materials they need to operate efficiently. They may also handle data entry, record keeping, and communication with vendors or other staff. This role is essential in many sectors, including education, libraries, healthcare, and corporate settings, as it helps streamline operations and ensures resources are used effectively.

What does a resources assistant do?

A Resources Assistant plays a crucial role in ensuring the smooth functioning of a department by managing supplies, coordinating resource allocation, and maintaining accurate inventory records. On a daily basis, they may process purchase orders, organize deliveries, and update tracking systems to reflect current stock levels. Resources Assistants often collaborate with other departments to anticipate needs and resolve issues quickly, helping teams stay productive and well-equipped. This role also involves regular communication with vendors and internal stakeholders to support efficient resource management.

What are the key skills and qualifications needed to thrive as a resources assistant, and why are they important?

To thrive as a Resources Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes inventory tracking tools is typically required. Excellent communication, time management, and problem-solving abilities help you effectively support teams and manage competing priorities. These skills ensure that resources are efficiently allocated, records are accurately maintained, and overall operations run smoothly.

What is the difference between Resources Assistant vs Administrative Assistant?

AspectResources AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may require certifications in office management or related fieldsHigh school diploma; often additional certifications in office administration
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, small businesses
Job ResponsibilitiesSupporting resource management, assisting with logistics, maintaining recordsManaging schedules, handling correspondence, organizing meetings

Resources Assistants and Administrative Assistants often work in similar environments and require comparable credentials. However, Resources Assistants focus more on resource management and logistics support, while Administrative Assistants handle broader administrative tasks. Both roles are essential for smooth organizational operations, but their specific duties and focus areas differ.

What are the most commonly searched types of Resources jobs in Indiana?

The most popular types of Resources jobs in Indiana are:

Resources Assistant jobs near you
Infographic showing various Resources Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 82% Physical, 4% Hybrid, and 14% Remote job distribution.

Human Resources Assistant

Indianapolis, IN • On-site

Kimley-Horn
Specialized Design Services • 5 - 10K employees
Learn more about Kimley-Hornexternal

$35K - $45K/yr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 14 days ago

Kimley-Horn rating

8.8

Company rating: 8.8 out of 10

Based on 87 frontline employees who took The Breakroom Quiz

Job description

Overview

Join one of Fortune Magazine's "100 Best Companies to Work For"!

Kimley-Horn is seeking an Administrative Assistant for our dynamic regional HR team.

You will play a crucial role in supporting our Midwest HR team and ensuring the smooth operation of various administrative functions.

This office-based role is located at 500 E. 96th Street, Suite 300, Indianapolis, IN. 

Responsibilities
  • Manage the onboarding and integration tasks including pre-employment paperwork, background checks, and drug tests for new hires.
  • Partner with HR Coordinator or Partner to undergo adjudication process pending results of new hire screenings.
  • Manage I-9 process for new hires, including rectifying tentative non-confirmation results and employment authorization reverifications.
  • Enter new hire details into HRIS system in accordance with onboarding guidelines and best practices.
  • Schedule new hire orientation and assign any required new hire trainings.
  • Manage and maintain personnel files via HRIS Document Manager and hard copies.
  • Assist Recruiters with job postings, career fair coordination, candidate interview coordination, travel arrangements and the processing of associated travel expenses.
  • Use HRIS system to prepare reports.
  • Support internal auditing efforts for accuracy including, but not limited to, I-9 records and employee personnel information.
  • Ensures federal and state regulation compliance for labor law posters.
  • Manage calendars and help schedule meetings/conference calls.
  • Support the organization and scheduling of training or other meetings as needed.
  • Organize and maintain the HR supply room and order supplies.
  • Perform other administrative duties to include, but not limited to, photocopying, mailing, scanning, and filing.
  • Other duties as assigned.
Qualifications
  • High School Diploma or equivalent
  • Strong interpersonal and communication skills; strong punctuation and grammar skills
  • Proficient in MS Office Suite; highly proficient in Excel, Word, and Outlook
  • Proficient in Adobe Acrobat
  • Positive, client service-oriented
  • Collaborative and team-oriented
  • Capable of managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment.
  • Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!

Key Benefits at Kimley-Horn

  • Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
  • Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
  • Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
  • Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
  • Professional Development: Tuition reimbursement and extensive internal training programs.
  • Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Education:High School Diploma/GEDEmployment Type: FULL_TIME

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About Kimley-Horn

Sourced by ZipRecruiter

We are a full-service consulting firm that provides a wide range of infrastructure and land development planning and engineering services to both public and private clients. Though we have more than 6,000 employees in 100+ offices, we pride ourselves on our small company feel. At Kimley-Horn, we do things differently. People--clients and employees--are at the forefront of our business. Clients know we are laser-focused on their success. Employees know our culture and approach to business are built on a desire to see our staff flourish, one and all. Both groups know that with Kimley-Horn, they can expect more and experience better.

Industry

Specialized design services

Company size

5,001 - 10,000 Employees

Headquarters location

Raleigh, NC, US

Year founded

1967

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