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Remote Subcontractor Administrator Jobs in Silver Spring, MD

Hirekeyz Inc

Sr. Subcontracts Administrator

Herndon, VA · Remote

Remote Duration: 06+ Months Contract Job Summary: Our client is looking for a specific Senior Subcontracts Administrator, who is responsible for full lifecycle subcontracting which includes preparing ...

ERG

Senior Subcontracts Administrator

Washington, DC · Remote

$80K - $125K/yr

ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in ... Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper ...

ERG

Senior Subcontracts Administrator

Alexandria, VA · Remote

$80K - $125K/yr

ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in ... Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper ...

ERG

Senior Subcontracts Administrator

Arlington, VA · Remote

$80K - $125K/yr

ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in ... Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper ...

ERG

Senior Subcontracts Administrator

Fairfax, VA · Remote

$80K - $125K/yr

ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in ... Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper ...

ERG

Senior Subcontracts Administrator

Arlington, VA · On-site +1

$80K - $125K/yr

ERG supports flexible work arrangements, including fully remote and hybrid options, and invest in ... Review and evaluate subcontractor proposals, ensuring completeness, compliance, and proper ...

Sparks Group

Contracts Administrator

Lorton, VA · On-site +1

Partner closely with internal customers, program management, and procurement/subcontracts teams to ... Strong proficiency in MS Office ----- This job is Hybrid Remote. We offer several comprehensive ...

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Remote Subcontractor Administrator information

What is the difference between Remote Subcontractor Administrator vs Remote Project Coordinator?

AspectRemote Subcontractor AdministratorRemote Project Coordinator
CredentialsExperience with contracts, subcontract management, and relevant certificationsProject management certifications (e.g., PMP), organizational skills
Work EnvironmentPrimarily administrative, contract-focused tasks in remote settingsCoordination of project activities, communication with teams remotely
Employer & Industry UsageConstruction, IT, engineering firms managing subcontractorsIT, marketing, consulting firms managing project timelines

The Remote Subcontractor Administrator primarily handles subcontract agreements and contract compliance, while the Remote Project Coordinator focuses on managing project schedules and team communication. Both roles often work remotely and require strong organizational skills, but their core responsibilities differ in scope and focus.

What are Remote Subcontractor Administrators?

Remote Subcontractor Administrators are professionals who manage and oversee relationships with subcontractors for a company, working entirely or primarily from a remote location. Their responsibilities typically include preparing and reviewing contracts, monitoring subcontractor performance, ensuring compliance with legal and company requirements, and facilitating communication between stakeholders. They often use digital tools to track project progress, handle documentation, and resolve any issues that may arise. This role is essential for companies that rely on external vendors or contractors and require efficient, organized contract management without the need for on-site presence.

How does a Remote Subcontractor Administrator typically collaborate with project managers and subcontractors to ensure contract compliance?

As a Remote Subcontractor Administrator, you’ll work closely with project managers and subcontractors via digital communication tools to monitor contract terms, deadlines, and deliverables. Regular virtual check-ins, document management systems, and shared project trackers are commonly used to keep everyone aligned and address any compliance issues promptly. Collaboration also involves resolving disputes, clarifying contract requirements, and ensuring all necessary documentation is submitted on time. This remote structure emphasizes clear communication, proactive follow-up, and strong organizational skills to maintain seamless coordination across geographically dispersed teams.

What are the key skills and qualifications needed to thrive as a Remote Subcontractor Administrator, and why are they important?

To thrive as a Remote Subcontractor Administrator, you need strong contract management, organizational, and negotiation skills, often supported by a background in business administration or a related field. Familiarity with contract management software, ERP systems, and compliance tools is typically required. Excellent communication, attention to detail, and problem-solving abilities are crucial soft skills for managing relationships and resolving issues remotely. These competencies ensure streamlined subcontractor processes, legal compliance, and effective coordination across distributed teams.
What are popular job titles related to Remote Subcontractor Administrator jobs in Silver Spring, MD? For Remote Subcontractor Administrator jobs in Silver Spring, MD, the most frequently searched job titles are:
What job categories do people searching Remote Subcontractor Administrator jobs in Silver Spring, MD look for? The top searched job categories for Remote Subcontractor Administrator jobs in Silver Spring, MD are:
What cities near Silver Spring, MD are hiring for Remote Subcontractor Administrator jobs? Cities near Silver Spring, MD with the most Remote Subcontractor Administrator job openings:
Remote Subcontractor Administrator jobs near you
Infographic showing various Remote Subcontractor Administrator job openings in Silver Spring, MD as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Sr. Subcontracts Administrator

Hirekeyz Inc

Herndon, VA • Remote

Contractor

Posted 26 days ago

Job description

Role: Sr. Subcontracts Administrator

Location: Remote

Duration: 06+ Months Contract

Job Summary: 

Our client is looking for a specific Senior Subcontracts Administrator, who is responsible for full lifecycle subcontracting which includes preparing, reviewing, issuing and monitoring bid documents; reviewing and evaluating bid proposals; preparing, reviewing and issuing subcontract documents; and monitoring the performance of subcontractors, close out documentation. Additional duties may include developing, implementing, and reviewing subcontracting plans for pre-award, post-award, and price analysis. 

Job Responsibilities:

  • Review Work Package Specifications received, generate bid packages consisting of RFP's and RFQ's, fairly and openly solicit bids from both large and small subcontractors, coordinate small business bids with the SBLO, analyze subcontractor proposals, and provide fact-supported subcontractor recommendations for management review and approval
  • Coordination of Non-Disclosure Agreements, Teaming Agreements and subcontractor due diligence with compliance and Business Development
  • Develop subcontract agreements and modifications of moderate complexity in accord with management guidelines
  • Ensure that all required terms and conditions, statements of work, performance requirements and prime contract flow downs are incorporated into the subcontract agreements
  • Participate in the development and documentation of the vendor database, participate in regular supplier reviews and ratings, and vet vendors for inclusion in the approved vendor/subcontractor database
  • Work closely with Export Compliance, Legal, Risk Management and Finance
  • Negotiate and generate purchase orders for subcontract materials and/or services. Ensure all subcontractor qualification requirements are met prior to award, including insurance, security clearance, nondisclosure agreements and applicable small business submissions
  • Support the subcontract management plan by working with program and field personnel to define and monitor subcontractor facilities and personnel levels to ensure the subcontract requirements are met in accordance with the subcontract terms and conditions
  • Work with program and field personnel to schedule deliveries, confirm subcontractor performance and verify completion of prescribed segments of work prior to payment
  • Work with internal program and field personnel to resolve subcontract issues and maintain open lines of communication with subcontractors
  • Maintain all contractual documents, files, correspondence, meeting minutes and other appropriate and applicable documents
  • Convey documentation of solicitation and quotes to the SBLO as required confirming compliance with small business requirements


Qualifications:

  • Bachelor's degree or equivalent experience in lieu of degree
  • 5 + years of experience in subcontract administration
  • 3 + years’ experience in reviewing RFP and RFI subcontractor response content to ensure alignment with capture strategies
  • Successful negotiating experience is required
  • Ability to handle multiple simultaneous capture efforts and flexibility to adjust priorities based on changing Government timelines
  • Comprehensive knowledge of Federal procurement processes
  • Proficiency in using Microsoft Office Suite tools, especially: Outlook, SharePoint, Teams, Excel, and Word
  • Effective oral and written communication skills with all levels of the organization. Strong organizational skills with the ability to manage time and multiple priorities to completion
  • Problem solving skills with an analytical thought process
  • Ability to adapt to a rapidly changing environment


Preferred Qualifications:

  • Experience with Costpoint 
  • Experience in CPSR Environment


Working Conditions: 

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required

Location: 

  • Remote