Remote Subcontractor Administrator Jobs in Florida

Job Title: Project Accounting Coordinator

Job Description

The Project Accounting Coordinator supports accurate timekeeping, project billing, and financial data management for project teams. This role focuses on processing timecards, supporting subcontractor billing and accruals, maintaining project data in key systems, and assisting project administrators with day-to-day operational needs. The coordinator plays an important role in ensuring data accuracy, supporting project lifecycle processes, and contributing to continuous process improvement within a collaborative, team-facing environment.

Responsibilities

• Perform timecard and unit card entry and posting in a timely and accurate manner.
• Manage Timecard Adjustments (TCAs), including communicating clear instructions to employees, routing approvals as needed, and maintaining complete TCA audit documentation.
• Enter timecards and TCAs for employees who are on leave to ensure continuity and accuracy of records.
• Support subcontractor processes, including managing required attachments and assisting with accrual tracking.
• Manage the subcontractor accrual process by maintaining tracking forms, sending timely notification emails to Project Administrators, and reviewing and organizing submitted documentation for accounting teams.
• Submit and track requests for new unit setups to support project and billing requirements.
• Update and maintain unit cost and rate schedules to ensure accurate billing and reporting.
• Set up temporary employees and consultants in PSA (Infor) and ensure their information is accurate and complete.
• Conduct project hygiene reviews to confirm data accuracy, completeness, and alignment with project lifecycle processes.
• Respond to and resolve Jira tickets and internal system requests related to project accounting and timekeeping.
• Maintain the Project Administrator calendar on SharePoint and keep it current for team visibility.
• Provide ongoing support to the Project Administrator team, assisting with day-to-day project accounting and administrative needs.
• Assist in troubleshooting system and process issues, collaborating with team members to identify root causes and implement solutions.
• Participate actively in calls, Microsoft Teams communication, and email correspondence to support project and accounting activities.
• Contribute to miscellaneous projects and operational initiatives as needed to support broader team and organizational goals.
• Contribute ideas to improve efficiency and workflow processes within project accounting and administration.
• Help maintain and update standard operating procedures (SOPs) to reflect current processes and best practices.

Essential Skills

• 1–3 years of experience in project administration or project support, accounting, or a related area of work.
• Experience in the Architecture, Engineering, or Construction (AEC) industry, with familiarity with timecards, billing, and project lifecycle processes.
• Strong proficiency in Microsoft Office, including advanced Microsoft Excel skills such as VLOOKUPs, pivot tables, and data manipulation.
• Proficiency with Microsoft Outlook and Microsoft Teams for communication and coordination.
• Strong organizational and multitasking abilities, with the capacity to manage multiple tasks and deadlines.
• Excellent communication and collaboration skills, with comfort in a highly interactive, team-facing role.
• Detail-oriented approach with a strong focus on accuracy, documentation, and process adherence.
• Comfortable managing repetitive, process-driven tasks in a dynamic environment.
• Experience or familiarity with project accounting, billing, invoicing, accounts receivable, and accounts payable.
• Experience with data management, research, and maintaining audit-ready documentation.
• Ability to support administrator functions, including calendar management and project administration tasks.
• Comfort using ERP or PSA systems, including Infor or similar platforms, for project and financial data.

Additional Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline is preferred.
• Exposure to Infor PSA or similar professional services automation or ERP systems.
• Experience working with SharePoint for document management and calendar coordination.
• Familiarity with Jira or similar ticketing and issue-tracking tools.
• Experience supporting payroll-related processes, including timecards and timecard adjustments.
• Experience in audit support, documentation control, and maintaining standard operating procedures.
• A proactive, collaborative mindset with eagerness to learn and grow within a project accounting environment.

Work Environment

This is a remote position working Monday through Friday. The role requires a strong home office setup, including reliable high-speed internet and a dedicated workspace with minimal distractions to support focused, detail-oriented work. Work is highly interactive and team-facing, with frequent collaboration via Microsoft Teams, email, and virtual meetings. The position operates in a dynamic environment where repetitive, process-driven tasks are balanced with problem-solving and process improvement initiatives. There is a slight preference for candidates who can work effectively from Central or West Coast time zones to align with team collaboration and project schedules.

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $25.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Aug 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.