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Remote Subcontractor Administrator Jobs in California

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Remote Subcontractor Administrator information

What is the difference between Remote Subcontractor Administrator vs Remote Project Coordinator?

AspectRemote Subcontractor AdministratorRemote Project Coordinator
CredentialsExperience with contracts, subcontract management, and relevant certificationsProject management certifications (e.g., PMP), organizational skills
Work EnvironmentPrimarily administrative, contract-focused tasks in remote settingsCoordination of project activities, communication with teams remotely
Employer & Industry UsageConstruction, IT, engineering firms managing subcontractorsIT, marketing, consulting firms managing project timelines

The Remote Subcontractor Administrator primarily handles subcontract agreements and contract compliance, while the Remote Project Coordinator focuses on managing project schedules and team communication. Both roles often work remotely and require strong organizational skills, but their core responsibilities differ in scope and focus.

What is a remote subcontractor administrator?

Remote Subcontractor Administrators are professionals who manage and oversee relationships with subcontractors for a company, working entirely or primarily from a remote location. Their responsibilities typically include preparing and reviewing contracts, monitoring subcontractor performance, ensuring compliance with legal and company requirements, and facilitating communication between stakeholders. They often use digital tools to track project progress, handle documentation, and resolve any issues that may arise. This role is essential for companies that rely on external vendors or contractors and require efficient, organized contract management without the need for on-site presence.

How does a remote subcontractor administrator typically collaborate with project managers and subcontractors to ensure contract compliance?

As a Remote Subcontractor Administrator, you’ll work closely with project managers and subcontractors via digital communication tools to monitor contract terms, deadlines, and deliverables. Regular virtual check-ins, document management systems, and shared project trackers are commonly used to keep everyone aligned and address any compliance issues promptly. Collaboration also involves resolving disputes, clarifying contract requirements, and ensuring all necessary documentation is submitted on time. This remote structure emphasizes clear communication, proactive follow-up, and strong organizational skills to maintain seamless coordination across geographically dispersed teams.

What are the key skills and qualifications needed to thrive as a remote subcontractor administrator, and why are they important?

To thrive as a Remote Subcontractor Administrator, you need strong contract management, organizational, and negotiation skills, often supported by a background in business administration or a related field. Familiarity with contract management software, ERP systems, and compliance tools is typically required. Excellent communication, attention to detail, and problem-solving abilities are crucial soft skills for managing relationships and resolving issues remotely. These competencies ensure streamlined subcontractor processes, legal compliance, and effective coordination across distributed teams.
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Remote Subcontractor Administrator jobs near you

Project Admin / Procore Administrator

One Day Installation and Repairs Inc

San Jose, CA • Remote

Part-time

Re-posted 2 days ago

Job description

Job Title: Procore Administrator
Location: Remote (U.S.-Based)
Company: One Day Installation & Repairs Inc. (ODIR Construction)
Employment Type: Full-Time (30+ hours/week)
Compensation: Competitive salary, commensurate with experience
Work Schedule: Flexible remote schedule with weekly team check-ins


About ODIR Construction:

One Day Installation & Repairs Inc. (ODIR Construction) is a trusted general contractor with over 20 years of experience in the public and private sectors. We specialize in carpentry, casework, furniture installation, and electrical repairs, proudly serving municipalities, school districts, universities, and hospitals throughout California. As we continue to expand our portfolio of high-impact projects, we are seeking a dedicated Procore Administrator to ensure seamless project management and system efficiency across all active jobs.


Position Summary:

We are looking for a proactive, detail-oriented Procore Administrator to oversee the configuration, maintenance, and daily operations of our Procore project management platform. The ideal candidate will serve as the go-to expert for all Procore-related functions, support cross-functional project teams, and help ensure accurate documentation, compliance, and financial tracking.


Key Responsibilities:


System Management & Setup:

  • Set up and maintain all new projects in Procore, including project info, budgets, schedules, drawings, permissions, tools, and folders.
  • Manage and maintain company-level Procore settings, tool configurations, and templates.
  • Configure and update project directories (company, vendor, subcontractor, and internal users).
  • Oversee Procore-QuickBooks Online (QBO) integration for financial entries and syncing.


Daily & Ongoing Operations:

  • Monitor and update project statuses and activity logs on a daily basis.
  • Ensure proper setup and timely management of submittals, RFIs, drawings, specifications, and meeting minutes.
  • Manage contract workflows: prime contracts, budgets, commitments (subcontracts and POs), and change orders.
  • Set up and review subcontractor Schedule of Values (SOVs), and enter subcontractor invoices if not submitted directly.
  • Duplicate and enter payment data from QBO into Procore commitments and owner invoicing tools.


Reporting & Compliance:

  • Create and deliver weekly/monthly project reports, cost forecasts, and executive dashboards.
  • Present updates during internal company meetings.
  • Support labor compliance efforts by generating reports (e.g., apprentice-to-journeyman ratios) and tracking key compliance data.
  • Help track certified payroll, DIR requirements, and project documentation needed for public works.


Training & Support:

  • Provide internal support to employees using Procore, including troubleshooting and best practice guidance.
  • Conduct onboarding sessions and periodic training for new and existing users.
  • Assist with change management, ensuring all team members stay aligned with updated workflows.


Qualifications:


Required:

  • 2+ years of hands-on experience with Procore as an administrator or advanced user.
  • Familiarity with construction workflows, especially for general contractors working on public and private projects.
  • Strong technical and analytical skills; comfort with cloud-based platforms and data entry.
  • Exceptional organizational and documentation skills.
  • Ability to work independently in a fast-paced, remote environment.


Preferred:

  • Experience with QuickBooks Online (QBO) and its integration with Procore.
  • Knowledge of compliance requirements in public works (e.g., DIR, apprenticeship ratios).
  • Prior experience in managing subcontracts, owner billings, and commitments.
  • Ability to create Procore custom reports and dashboards.


Benefits:

  • Flexible remote work environment
  • Ongoing training and professional development
  • Opportunity to grow with a well-established and reputable contractor
  • Collaborative and supportive team culture


Equal Opportunity Employer:

ODIR Construction is committed to diversity and inclusion. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable laws.


How to Apply:

Submit your resume and a brief cover letter highlighting your experience with Procore and your interest in the construction industry. Applications without relevant Procore experience will not be considered.



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