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Recruiting Coordinator

Company: Luxus Group
Location: Fully Remote
Employment Type: Full-Time
Salary: $55,000
Reports To: Joy Fullerton, President
Works Directly With: Account Manager/Business Development Leader

About Luxus Group

Luxus Group is a specialized professional recruiting and talent acquisition firm serving clients throughout the United States. We help organizations identify, engage, evaluate, and hire qualified professionals for difficult-to-fill positions.

Our areas of specialization include:

• Architecture and design

• Civil, structural, transportation, and MEP engineering

• Construction and project management

• Water, wastewater, environmental, and infrastructure

• Facilities, commissioning, and owner’s representation

• Energy and industrial services

• Technology and cybersecurity

Our recruiting process combines industry expertise, targeted candidate research, multi-channel outreach, recruiting technology, and personalized consulting. Our services include client discovery, search strategy development, candidate research, email, text and LinkedIn outreach, candidate interviews, confidential candidate presentations, interview coordination, offer support, and ongoing client consultation.

Luxus Group is more than a résumé-forwarding service. We work closely with our clients to understand their businesses, hiring challenges, organizational goals, and ideal candidate profiles. We professionally represent their opportunities in the marketplace while providing candidates with a responsive, respectful, and well-organized recruiting experience.

Position Overview

Luxus Group is seeking a highly organized, responsive, and proactive Recruiting Coordinator to provide full-time support to an Account Manager responsible for client relationships, recruiting, and business development.

The Recruiting Coordinator will help manage the candidate research, outreach, scheduling, database administration, document preparation, client submissions, and follow-up activities required to keep recruiting searches and business-development initiatives moving forward.

The ideal candidate is comfortable communicating with candidates and prospective clients, managing multiple priorities, learning recruiting technology, and working independently in a remote environment.

This is a production-focused position with clear performance expectations. Success will be measured primarily by the Recruiting Coordinator’s ability to generate qualified candidate conversations, schedule prospective-client appointments, maintain accurate data, provide timely follow-up, and support an efficient recruiting operation.

Why This Position Is Important

The Recruiting Coordinator is an essential part of Luxus Group’s recruiting and business-development operation.

The Account Manager is responsible for developing client relationships, understanding hiring needs, interviewing candidates, advising clients, generating new business, and producing revenue. The Recruiting Coordinator provides the research, outreach, scheduling, organization, documentation, and follow-up support that allows the Account Manager to remain focused on these high-value activities.

Every candidate identified, response answered, appointment scheduled, database record updated, and submission prepared helps move a search closer to a successful hire.

The Recruiting Coordinator will help Luxus Group:

• Create a consistent pipeline of qualified candidates for active searches.

• Generate prospective-client conversations and support company growth.

• Respond quickly to candidates and potential clients before opportunities are lost.

• Keep candidate, client, job, and outreach information accurate and organized.

• Fill the Account Manager’s calendar with qualified recruiting and business-development conversations.

• Deliver timely and professional candidate submissions, agreements, and client documents.

• Provide candidates and clients with a high-quality experience.

• Allow the Account Manager to spend more time interviewing, consulting, building relationships, and closing business.

This is not solely an administrative position. It is a measurable, production-oriented role that directly contributes to successful placements, client satisfaction, new-business development, and company revenue.

Primary Responsibilities

Client and Search Support

• Attend client discovery calls to learn about the client’s business, culture, hiring challenges, and position requirements.

• Attend client launch calls and document search priorities, required qualifications, compensation, timelines, and next steps.

• Help organize active searches and ensure agreed-upon tasks and follow-up activities are completed.

• Prepare and submit qualified candidates to clients.

• Prepare and send recruiting agreements, contracts, and other client-facing documents as directed.

• Maintain professional communication with candidates and clients throughout the recruiting process.

Candidate Research and Outreach

• Research prospective candidates using Luxus Group’s database, lead-generation platforms, professional networks, LinkedIn, and other approved sources.

• Review candidate backgrounds and identify individuals who may align with active searches.

• Build and deploy email, text-message, and LinkedIn outreach campaigns.

• Monitor and respond to candidate replies promptly and professionally.

• Conduct warm follow-up calls with candidates who have responded or expressed potential interest.

• Schedule qualified candidate interviews and introductory calls for the Account Manager.

• Maintain organized follow-up activities so interested and qualified candidates are not overlooked.

• Keep candidates informed of next steps and ensure they receive a professional recruiting experience.

Business Development Support

• Research prospective clients and decision-makers within Luxus Group’s target industries and markets.

• Support email, text, LinkedIn, and telephone outreach to prospective clients.

• Monitor and respond to interested business-development prospects.

• Conduct appropriate follow-up with prospective clients.

• Schedule qualified prospective-client appointments for the Account Manager.

• Assist with preparing information and documents needed for prospective-client conversations.

Database and Administrative Support

• Enter, update, and maintain accurate candidate, client, job, and activity information within the company’s recruiting database.

• Document outreach attempts, responses, conversations, scheduled meetings, and required follow-up activities.

• Create, edit, format, and post job descriptions.

• Format and prepare confidential resumes and candidate-profile documents.

• Remove identifying or sensitive information from resumes when confidential presentations are required.

• Prepare candidate submissions, client presentations, recruiting agreements, contracts, and related documentation.

• Help maintain accurate workflows, calendars, task lists, and recruiting records.

• Ensure documents and database records are complete, professional, and accurate before submission.

Communication and Responsiveness

• Manage incoming candidate and prospective-client responses during assigned working hours.

• Monitor and respond to time-sensitive candidate and prospective-client communications after standard office hours when necessary.

• Ensure candidates and prospective clients receive prompt, professional, and accurate communication.

• Attend the required daily virtual team meeting at 8:45 a.m. Eastern Time.

• Communicate regularly with the Account Manager regarding candidate activity, scheduled appointments, urgent responses, and follow-up priorities.

Key Performance Indicators

The Recruiting Coordinator will be expected to consistently achieve the following minimum results:

• Schedule at least two qualified candidate calls per business day for the Account Manager.

• Schedule at least two qualified prospective-client calls per week for the Account Manager.

• Respond promptly to interested candidates and business-development prospects.

• Maintain complete and accurate records in the company database.

• Complete candidate submissions, contracts, job postings, and requested documents accurately and on time.

• Demonstrate consistent follow-up with candidates and prospective clients.

• Maintain professional communication across email, telephone, text messaging, and LinkedIn.

• Complete assigned recruiting and business-development support activities within established deadlines.

These expectations represent minimum performance standards and are not intended to limit productivity or achievement.

Required Qualifications

• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills.

• Professional telephone presence and confidence speaking with candidates and prospective clients.

• Ability to conduct online research and evaluate professional backgrounds.

• Comfortable using email, text messaging, LinkedIn, databases, and recruiting technology.

• Ability to learn new systems and follow documented processes.

• Strong attention to detail when handling resumes, job descriptions, contracts, submissions, and database information.

• Ability to manage multiple searches, deadlines, responses, and follow-up activities simultaneously.

• Self-motivated and capable of remaining productive while working remotely.

• Reliable availability for the daily 8:45 a.m. Eastern Time virtual meeting.

• Willingness to provide reasonable after-hours response coverage when needed.

• Dependable high-speed internet access.

• A secure, quiet, distraction-free, and professional home-office environment.

Preferred Qualifications

• Previous experience in recruiting, staffing, sales support, business development, lead generation, customer service, or appointment setting.

• Experience using an applicant tracking system or customer relationship management platform.

• Experience using LinkedIn for candidate or prospective-client research.

• Experience with email and text-message outreach campaigns.

• Experience formatting resumes, job descriptions, candidate presentations, or business documents.

• Familiarity with architecture, engineering, construction, technology, cybersecurity, or other professional-services industries.

Compensation Progression

• Starting salary: $45,000 annually

• After six months: Increase to $50,000 annually

• After 12 months: Increase to $55,000 annually

Salary progression will occur according to the established timeline and will be subject to satisfactory job performance, fulfillment of the position’s responsibilities, and achievement of KPI expectations.

Benefits

• Employer-paid employee health benefits

• 10 days of paid time off

• Company-observed paid holidays

• Fully remote work environment

• Flexible scheduling within an eight-hour workday

• Company-provided laptop, monitors, and headset

• Formal training and documented operating processes

• Ongoing mentorship and professional development

• Opportunity to gain experience in recruiting, account management, and business development

Schedule and Work Environment

This is a full-time, work-from-home position consisting of an eight-hour workday. The Recruiting Coordinator will have flexibility in arranging working hours based on business needs, candidate availability, prospective-client activity, and coordination with the Account Manager.

The employee must be available for the required 8:45 a.m. Eastern Time virtual morning meeting and provide appropriate coverage for candidate and prospective-client responses, including reasonable after-hours monitoring when needed.

Because this position involves frequent telephone calls and virtual meetings, the employee must maintain a secure, quiet, professional, and distraction-free home office.

Luxus Group will provide the employee with a laptop, monitors, and a professional headset.

Training and Onboarding

The selected employee will complete an initial two-week training and onboarding program that includes:

• Training videos

• Access to the Luxus Group training portal

• Written processes and supporting documentation

• Recruiting technology and database training

• Candidate research and outreach procedures

• Candidate and client communication standards

• Business-development support processes

• Resume, job-description, and candidate-submission preparation

• Scheduling and follow-up procedures

• Mentorship from experienced Recruiting Coordinators and Account Managers

• Direct guidance from the Account Manager and company leadership

Reporting Structure

The Recruiting Coordinator will work directly with the Account Manager on daily recruiting, client-support, and business-development activities.

The position will formally report to Joy Fullerton, President of Luxus Group.