Remote Operations Coordinator Jobs in Wisconsin (NOW HIRING)

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Project Coordinator
Job Summary:
The Wisconsin Alzheimer's Disease Research Center (ADRC) is seeking a dedicated and motivated individual to join our team. This position will be responsible for coordinating multiple activities critical to the Center's operations, including:

• Overseeing the ADRC Resource Request Process, including triaging new requests, gathering feasibility information, preparing presentations, and ushering requests through the approval and fulfillment process.
• Managing logistics for key ADRC activities, including facilitating the development of high-quality reports and presentations for leadership and coordinating meeting logistics including travel arrangements for leadership.
• Contributing project support to the ADRC Quality Improvement and Compliance Managers
• Providing scheduling and office management support

The ADRC Operations Coordinator is an academic staff position in the Wisconsin Alzheimer's Disease Research Center (ADRC) at UW-Madison. The ADRC is a highly successful National Institutes of Health (NIH) funded research center focused on improving early detection of Alzheimer's disease, identifying risk and protective factors, and understanding the disease process.
This position will report to the ADRC Quality Improvement Manager and will work with a variety of leaders and staff in the ADRC. The ideal candidate will demonstrate strong organizational skills, attention to detail, the ability to collaborate effectively, and a commitment to producing high-quality deliverables. At this time, we are hiring the position at 0.5 FTE, with a potential opportunity to increase in the future.

• This position is full or part-time, 50%-100%
• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Exceptionally well organized and detail-oriented
• Great interpersonal and communication skills
• Proactively addresses challenges and develops solutions collaboratively with a team
• Ability to use critical thinking skills to identify and implement creative solutions
• Demonstrated ability to build relationships with a diverse group of individuals
• Demonstrated time management skills and ability to manage simultaneous priorities

Key Job Responsibilities:

• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting

• Manages ADRC calendar (including leadership and project meetings)

• Provides office management support (including ordering office supplies, coordinating with Campus Facilities teams, distributing mail, etc.)

• Develops, enhances, and maintains operational standards and systems to support project teams

• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Department:
School of Medicine and Public Health, Department of Medicine, Division of Geriatrics and Gerontology, Alzheimer's Disease Research Center
Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging-and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!
At the Division of Geriatrics and Gerontology, we help older adults live their healthiest lives. We lead comprehensive education, research and clinical programs-in partnership with our world-class university, remarkable health system and regional Veterans hospital. We are innovative, collaborative and compassionate. We strive for excellence and health equity. And we make an impact in Wisconsin and beyond.
Compensation:
The starting salary for the position is $54,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026.
Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.
Required Qualifications:

• At least 1 year of cumulative working experience (including internships, student positions, professional positions)

Preferred Qualifications:

• Experience with Microsoft Office Suite
• Experience in research environments
• Experience working with physicians, faculty, or other leadership positions
• Experience coordinating, leading, or participating in formal projects
• Experience creating professional deliverables including high-quality presentations, SOPs, process maps, proposals

Education:
Bachelor's Degree preferred
How to Apply:
For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

• Cover letter [required]
• Resume [required]

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Rebekah Olson, raolson8@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.