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Operations Co Ordinator Jobs in Wisconsin (NOW HIRING)

Xylem

Operations Coordinator

Pewaukee, WI · On-site

$26 - $34/hr

Operations Coordinator - Custom Pump Why This Role Is Different The Operations Coordinator - Custom Pump plays a critical role in keeping site operations running seamlessly. This position sits at the ...

Xylem

Operations Coordinator

Pewaukee, WI · On-site

$26 - $34/hr

Operations Coordinator - Custom Pump Why This Role Is Different The Operations Coordinator - Custom Pump plays a critical role in keeping site operations running seamlessly. This position sits at the ...

Serendipity Labs

Operations Coordinator

Madison, WI · On-site

$20 - $24/hr

Operations Coordinator Full Time Do you thrive in collaboration and event planning Are you a natural networker always looking to build connections in your community? Do you prefer the use of systems ...

Serendipity Labs

Operations Coordinator

Madison, WI

$20 - $24/hr

Operations Coordinator - Full Time Do you thrive in collaboration and event planning Are you a natural networker always looking to build connections in your community? Do you prefer the use of ...

Serendipity Labs

Operations Coordinator

Madison, WI · On-site

$20 - $24/hr

Operations Coordinator - Full Time Do you thrive in collaboration and event planning Are you a natural networker always looking to build connections in your community? Do you prefer the use of ...

PuroSystems, Inc.

Operations Coordinator

Burlington, WI · On-site

$20 - $25/hr

Vision insurance Operations Coordinator Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive ...

Point Real Estate Management

Be Seen First

Operations Coordinator

Brookfield, WI · On-site

$20 - $28/hr

Description The Operations Support Coordinator is a hybrid role on PRM's corporate team. This position focuses on the management and troubleshooting of internal software systems and technology used ...

Madison 365

Business Operations Coordinator

Madison, WI · On-site

Madison365 is seeking a highly organized, detail-oriented Business Operations Coordinator to support daily operations and revenue activities. This role is critical to ensuring the organization runs ...

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Operations Co Ordinator information

What is the difference between Operations Co Ordinator vs Operations Assistant?

AspectOperations Co OrdinatorOperations Assistant
ResponsibilitiesOversees daily operations, coordinates teams, manages schedulesSupports operational tasks, assists with administrative duties
Required SkillsOrganizational skills, communication, problem-solvingAdministrative skills, attention to detail, basic communication
Work EnvironmentOffice setting, cross-departmental interactionOffice environment, administrative support
Common UsageUsed in various industries for operational rolesEntry-level support role in operations

The main difference is that Operations Co Ordinators handle broader coordination and oversee daily operations, while Operations Assistants provide support with administrative tasks. The Co Ordinator role typically requires more experience and responsibility, whereas the Assistant role is more entry-level and supportive.

What job categories do people searching Operations Co Ordinator jobs in Wisconsin look for?

The top searched job categories for Operations Co Ordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Operations Co Ordinator jobs?

Cities in Wisconsin with the most Operations Co Ordinator job openings:

Operations Co Ordinator jobs near you
Infographic showing various Operations Co Ordinator job openings in Wisconsin as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Operations Coordinator

Neenah, WI • On-site

Grove Behavioral Services
See more jobs at Grove Behavioral Servicesexternal

$20 - $25/hr

Part-time

Posted 11 days ago

Job description

Kindly apply using this link to our practice management system and select "Operations Coordinator" as the position for which you're applying: https://schedule.abaengine.com/publicform/7bbf2f17-319d-4787-ba50-d8eca9b3e492

Position Summary:
The Operations Coordinator plays an essential role in supporting the smooth, organized, and welcoming operation of Grove Behavioral Services. This part-time position blends scheduling, administrative coordination, front desk support, office operations, and executive support.

The ideal candidate is highly organized, proactive, emotionally intelligent, and comfortable managing multiple priorities throughout the day. They should be able to communicate warmly and professionally with families, staff, community partners, and leadership while using sound independent judgment and maintaining confidentiality.

This role is currently part-time, however, as the company grows the option for full-time employment may become available if mutually desired.

Ideal Candidate:
The ideal Operations Coordinator is someone who enjoys creating order, solving problems, and helping a busy team function smoothly. They are comfortable moving between detailed administrative tasks, family communication, scheduling switcheroos, and leadership support throughout the day.

This person should be able to anticipate needs, take initiative, and remain calm and professional when plans shift unexpectedly. They understand that behind every schedule, phone call, supply order, or administrative process is a larger goal: helping create a joyous clinic environment where clients, families, and staff can focus on meaningful work and growth.

We are looking for someone who brings professionalism, warmth, strong judgment, and a steady hand to the daily rhythm of the clinic.

Work Schedule:
  • Part-time: 20 to 25 hours per week.
  • Start time: 7:30-7:45 AM.
  • End time: Daily end times are open to flexible discussion.

Key Responsibilities:
Scheduling & Coordination:
  • Maintain recurring therapy schedules for clients.
  • Respond to daily cancellations, staffing changes, and other emergent scheduling needs in a timely and organized manner.
  • Communicate schedule changes clearly with families, staff, and clinical leadership.
  • Assist with coordinating appointments, meetings, and other clinic activities.

Front Desk & Communication:
  • Serve as a welcoming and professional first point of contact for families, visitors, and community members.
  • Answer incoming phone calls and direct inquiries to the appropriate team member.
  • Screen incoming emails, phone calls, and mail, responding to routine requests when appropriate and routing more complex matters to the appropriate individual.
  • Maintain professional boundaries while communicating with families, staff, and outside partners.

Office Operations:
  • Oversee day-to-day office and administrative processes to support an organized and efficient clinic environment.
  • Monitor clinic and office inventory and order supplies as needed.
  • Assist with developing and maintaining efficient administrative systems and processes.
  • Provide guidance and coordination for administrative support responsibilities as the organization grows.
  • Work comfortably within Google Drive, use spreadsheets and forms, and learn multi-step processes within an online practice management system.

Administrative & Clinical Support:
  • Provide administrative support to clinical supervisors, including BCBAs and other clinic staff.
  • Assist with staff onboarding paperwork and other administrative documentation.
  • Help ensure paperwork and administrative processes are completed accurately and in a timely manner.
  • Handle confidential company, employee, and client information with appropriate discretion and professionalism.

Executive & Leadership Support:
  • Support senior leadership by assisting with calendar management, scheduling, and coordination of meetings and appointments.
  • Serve as a liaison between executives and community partners when appropriate.
  • Assist leadership with administrative projects, communication, and coordination needs.
  • Use independent judgment to identify priorities, solve routine problems, and escalate concerns when necessary.

Qualifications & Requirements:
Education:
  • High school diploma or equivalent is required.
  • Some college preferred but not required.

Experience:
  • Previous experience in the military, customer service, front desk operations, administrative support, or healthcare is preferred.
  • Experience in a pediatric healthcare, behavioral health, therapy, or clinical setting is a plus.

Skills & Abilities:
  • Exceptional written, verbal, and interpersonal communication skills.
  • Strong organizational and time-management abilities.
  • Ability to manage multiple tasks and shifting priorities in a fast-paced environment.
  • High emotional intelligence and the ability to communicate professionally and compassionately with a variety of individuals.
  • Strong proactive problem-solving skills and sound independent judgment.
  • Ability to maintain professional boundaries and handle sensitive situations appropriately.
  • Strong attention to detail and ability to follow through on tasks.
  • Comfort using technology and administrative software, including Google Workspace and scheduling or healthcare management systems.
  • Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive company and client information.
  • Understanding of HIPAA compliance and confidentiality practices is preferred.

Kindly apply using this link to our practice management system and select "Operations Coordinator" as the position for which you're applying: https://schedule.abaengine.com/publicform/7bbf2f17-319d-4787-ba50-d8eca9b3e492