Proposal Specialist – RFP/RFQ/RFI ManagementTampa, 33624
$19-$22/HR based on experience
8am-5pm Monday-Friday, Remote every Friday
We are seeking a highly organized and detail-oriented Proposal Specialist to support our growing national sales team. This role is responsible for managing the full lifecycle of RFI, RFQ, and RFP responses, including reviewing solicitation documents, coordinating internal stakeholders, and producing high-quality, compliant proposal submissions. The ideal candidate has strong analytical skills, excellent writing ability, and experience navigating procurement portals in a fast-paced, deadline-driven environment.
Key ResponsibilitiesReview and vet RFP/RFQ/RFI documents to determine bid viability
Serve as the central point of contact for all proposal-related requests
Manage bid and procurement platforms for proposal submissions
Analyze solicitation requirements to ensure full technical and compliance alignment
Coordinate with Sales, Operations, and Pricing teams to gather required content
Conduct fact-finding calls to clarify scope, requirements, and deliverables
Write, edit, and format proposal responses using company templates and proposal library
Compile final proposal packages, ensuring accuracy, consistency, and professional formatting
Track proposal timelines, deadlines, and daily status updates
Maintain electronic proposal files and manage proposal library software
Complete vendor registrations and pre-qualification documents
Support post-submission follow-ups and additional documentation requests
QualificationsMinimum 2 years of proposal development or administrative experience
Bachelor’s degree in Business, Communications, Marketing, or related field (or equivalent experience) preferred
Experience responding to government or commercial RFPs (service industry preferred)
Proficiency with procurement portals and cloud-based proposal management systems
Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint)
Adobe Suite experience preferred
Strong writing, editing, and proofreading skills
Exceptional organization, time management, and attention to detail
Ability to manage multiple deadlines in a fast-paced environment
Strong work ethic with the ability to work independently and collaboratively
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