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Remote Intake Specialist Jobs in Boca Raton, FL (NOW HIRING)

House of Hearts Florida

Intake Coordinator

Hollywood, FL · Remote

$20 - $25/hr

Intake Coordinator House of Hearts ABA $20-$25/hour | Remote | Part-Time or Full-Time Who We Are: At House of Hearts ABA, we're all about heart, hope, and high-quality care. We provide compassionate ...

Schlesinger Law Offices, P.A.

Be Seen First

Personal Injury Intake Attorney

Fort Lauderdale, FL · Remote

$85K - $105K/yr

We are seeking an Intake Attorney to serve as the first legal point of contact for prospective clients. This role is focused on case evaluation, client consultation, and intake operations. As a ...

ForgeFit

Remote Customer Service Specialist

West Palm Beach, FL · On-site +1

$16.50 - $21.75/hr

Remote Customer Service Specialist Company: ForgeFit Location: Remote (U.S. Based) Employment Type: Full-Time About ForgeFit At ForgeFit, we supply premium fitness equipment to gyms, studios, and ...

Greenberg Traurig

eBilling Specialist

West Palm Beach, FL · On-site +1

$18.50 - $25.25/hr

GT offices, on a remote basis. This role reports to the Director of Revenue Management. Position Summary The eBilling Specialist is responsible for handling all aspects of electronic billing for the ...

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Remote Intake Specialist information

See Boca Raton, FL salary details

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$19

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How much do remote intake specialist jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for remote intake specialist in Boca Raton, FL is $19.75, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $21.68 per hour, depending on experience, location, and employer.

What is a remote intake specialist?

A Remote Intake Specialist is responsible for gathering and processing client or patient information for a company, typically in healthcare, legal, or customer service industries. They conduct initial screenings, verify details, and ensure accurate documentation. Working remotely, they communicate via phone, email, or online platforms to collect necessary data. Strong communication, attention to detail, and organizational skills are essential for this role.

What are the typical daily responsibilities of a remote intake specialist?

As a Remote Intake Specialist, your daily responsibilities often include reviewing inbound referrals or inquiries, collecting and verifying client or patient information, entering data into secure digital systems, and communicating with clients or colleagues via phone, email, or chat. You may also coordinate initial appointments, clarify documentation requirements, and follow up on incomplete records. Much of your work is self-directed, and you’ll frequently interact with other team members such as case managers, healthcare providers, or administrative staff. This collaborative, detail-oriented workflow helps ensure accurate and efficient onboarding of clients or patients into company services.

What are the key skills and qualifications needed to thrive in the remote intake specialist position, and why are they important?

To thrive as a Remote Intake Specialist, you need strong organizational skills, attention to detail, and experience in customer service or healthcare administration, often supported by a high school diploma or higher education. Familiarity with CRM software, electronic health record (EHR) systems, and secure data entry platforms is commonly required. Excellent verbal and written communication, problem-solving, and the ability to work independently are valuable soft skills for this role. These abilities enable you to efficiently gather and process client or patient information while maintaining accuracy and professionalism in a remote work environment.

What are the most commonly searched types of Intake Specialist jobs in Boca Raton, FL? The most popular types of Intake Specialist jobs in Boca Raton, FL are:
What are popular job titles related to Remote Intake Specialist jobs in Boca Raton, FL? For Remote Intake Specialist jobs in Boca Raton, FL, the most frequently searched job titles are:
What job categories do people searching Remote Intake Specialist jobs in Boca Raton, FL look for? The top searched job categories for Remote Intake Specialist jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Remote Intake Specialist jobs? Cities near Boca Raton, FL with the most Remote Intake Specialist job openings:
Remote Intake Specialist jobs near you
Infographic showing various Remote Intake Specialist job openings in Boca Raton, FL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% Remote job distribution, with an average salary of $41,078 per year, or $19.7 per hour.

Intake and Staffing Specialist for ABA Therapy Company

House of Hearts Florida

Pembroke Park, FL • Remote

$20 - $25/hr

Full-time

Re-posted 2 days ago

Job description

Position: Intake, Staffing, and Scheduling Specialist – ABA Therapy (Bilingual Preferred)
Location: Open to ONLY Florida, Colorado and Maryland residents
Compensation: $20–$25/hour + bonus packages + tiered growth structure
Type: Full-Time

ABA THERAPY EXPERIENCE IS REQUIRED

About Us

House of Hearts ABA is a growing Applied Behavior Analysis (ABA) therapy company dedicated to providing compassionate, high-quality care for children and families. We pride ourselves on excellence in service, efficiency in operations, and a supportive, growth-oriented work environment.

Position Overview

We are seeking an experienced Intake, Staffing, and Scheduling Specialist with at least 3 years of hands-on ABA therapy experience performing these tasks. This role is crucial in ensuring smooth client onboarding, efficient staff scheduling, and optimal case assignments.

This position offers significant growth potential, a tiered performance-based compensation structure, and opportunities for bonus packages. If you are detail-oriented, highly organized, and fluent in Spanish, we want to hear from you.

Key Responsibilities

Client Intake

  • Serve as the first point of contact for new families, providing a warm and professional welcome.

  • Collect all necessary client information, verify insurance, and explain the intake process.

  • Confirm communication preferences and ensure intake documents are completed accurately and in a timely manner.

  • Clearly communicate service options (in-home vs. in-school) and timelines for service initiation.

  • Assist Spanish-speaking families by translating or clarifying intake materials as needed.

Scheduling Clients

  • Maintain and update the master schedule to ensure clients are matched with staff in a timely manner.

  • Coordinate with BCBAs, RBTs, and caregivers to schedule therapy sessions according to client needs and staff availability.

  • Quickly adapt to schedule changes, cancellations, and emergencies.

  • Communicate with families to confirm session times and any changes in scheduling.

Staffing Cases

  • Assign therapists to cases based on experience, client needs, and location.

  • Monitor staff availability and proactively fill open hours.

  • Track staffing progress and report updates to leadership regularly.

  • Work closely with the hiring team to ensure adequate staffing levels for incoming clients.

Requirements

  • Minimum 3 years experience working in an ABA therapy setting with intake, staffing, and scheduling responsibilities.

  • Strong organizational skills with exceptional attention to detail.

  • Ability to work independently in a fully remote environment.

  • Fluency in Spanish and English (Bilingual is strongly preferred and nearly required for this role).

  • Excellent written and verbal communication skills.

  • Proficiency with scheduling software, CRMs, and EHR platforms (experience with ABA-specific software is a plus).

  • Strong problem-solving skills and ability to manage shifting priorities.

Compensation & Growth

  • Hourly Pay: $20–$25/hour based on experience.

  • Performance-Based Growth: Structured tier system with regular salary reviews.

  • Bonus Opportunities: Monthly and quarterly bonus packages based on performance metrics.

  • Career Growth: Significant potential to move into leadership and operations management roles.

Why Join Us?

  • 100% Remote – Open to only Florida, Colorado and Maryland residents

  • Collaborative and supportive team culture.

  • High-impact role with direct contribution to company growth.

  • Room for rapid advancement in a scaling organization.