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Remote Indexer Jobs (NOW HIRING)

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St ... Index documents within the correct section, note title, date of service, and visit location.

New

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St ... Index documents within the correct section, note title, date of service, and visit location.

New

This position can be based out of Wakefield, MA or Remote. Key Responsibilities: * Be a key contributor in the development and implementation of direct indexing solutions * Provide day-to-day ...

Portfolio Manager

$140K - $160K/yr

This position can be based out of Wakefield, MA or Remote. Key Responsibilities: * Be a key contributor in the development and implementation of direct indexing solutions * Provide day-to-day ...

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How much do remote indexer jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for remote indexer in the United States is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $25.48 per hour, depending on experience, location, and employer.

What does a typical day look like for a Remote Indexer, and how does the role interact with other team members?

A typical day for a Remote Indexer involves reviewing large volumes of digital or physical content, assigning relevant keywords or codes, and entering this data into organizational systems. The role is highly independent, but indexers often collaborate with content managers, librarians, or project leads to clarify criteria and ensure consistency in indexing standards. Regular team check-ins or virtual meetings are common to discuss progress and address specific challenges. Since deadlines and accuracy are critical, effective communication and responsiveness to feedback are important aspects of daily work. Over time, experienced indexers may advance to roles such as lead indexer, metadata specialist, or digital content manager.

What is a Remote Indexer job?

A Remote Indexer is responsible for organizing, tagging, and categorizing data, documents, or digital content to improve searchability and accessibility. This role often involves analyzing information, applying metadata, and ensuring consistency based on specific guidelines. Remote Indexers typically work in industries like publishing, legal services, libraries, or data management. The job requires attention to detail, familiarity with indexing standards, and the ability to work independently from home.

What are the key skills and qualifications needed to thrive in the Remote Indexer position, and why are they important?

To thrive as a Remote Indexer, you need excellent attention to detail, strong data organization skills, and the ability to accurately categorize and summarize diverse information, often supported by a degree in library science or a related field. Familiarity with industry-standard indexing software, databases, and digital content management systems is typically required. Exceptional time management, self-motivation, and clear written communication are important soft skills for success in a remote work environment. These capabilities ensure that information is accurately organized and accessible, supporting efficient retrieval and high-quality data management.

More about Remote Indexer jobs
What cities are hiring for Remote Indexer jobs? Cities with the most Remote Indexer job openings:
What are the most commonly searched types of Indexer jobs? The most popular types of Indexer jobs are:
What states have the most Remote Indexer jobs? States with the most job openings for Remote Indexer jobs include:
Infographic showing various Remote Indexer job openings in the United States as of July 2026, with employment types broken down into 92% Full Time, and 8% Contract. Highlights an 4% In-person, and 96% Remote job distribution, with an average salary of $39,996 per year, or $19.2 per hour.
Medical Records Indexer

Medical Records Indexer

Aptive

Spokane, WA • Remote

$17.25 - $20.50/hr

Full-time

Posted 2 days ago

New


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Job description

Job Summary

Job Title: Medical Records Indexer

Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical Center, 4815 N Assembly St., Spokane, WA 99205

Period of Performance: Base year 07/15/2026 - 07/14/2027, with four one-year option periods through 07/14/2031

Shift Schedule: Remote position; contractor may work any hours desired within compliance requirements.

Position Description: 

The Mann-Grandstaff VA Medical Center (VAMC) has a requirement for indexing of medical and administrative active record files into the Cerner/Oracle Electronic Health Record system. The contractor is responsible for indexing approximately 24,800 medical and administrative record files into Cerner/Oracle, with a minimum of 4 FTE required to complete the existing backlog within the 12-month base period of performance. Accuracy is paramount, and the Indexer must maintain strict adherence to VA national policy, local VAMC policy, and applicable federal regulations governing indexing of protected health information.

Primary Responsibilities
  • Accurately attach images to the appropriate electronic health record elements.
  • Verify that images are uploaded correctly and are legible for viewing.
  • Locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record.
  • Index documents within the correct section, note title, date of service, and visit location.
  • Perform 100% internal QA on all work before submission.
  • Maintain indexing productivity of at least 15 administrative documents per hour and 10 NVCC/Fee (Non-VA Care) documents per hour.
  • Achieve a minimum 96% indexing accuracy rate per month.
  • Report all errors or discrepancies to the HIMS Supervisor or designee immediately upon discovery, regardless of error ownership.
  • Work with Health Information Management Section (HIMS) staff and management to determine workflow that best meets the needs of Mann-Grandstaff VAMC without interfering with day-to-day HIM operations.
  • Work with HIMS staff to establish how folders needed by HIMS staff will be accessed while 'in process' during indexing and delete reviewed documents from the W drive after QA is conducted.
  • Strictly follow VA national policy, Mann-Grandstaff local policy, and HIMS Standard Operating Procedures, including VHA Handbook 1907.01.
Minimum Qualifications
  • Knowledge and understanding of medical clinics and clinical documentation.
  • Ability to locate Financial Identification Numbers (FINs) and accurately link documents to the correct veteran record in Cerner/Oracle.
  • Ability to index documents within the correct section, note title, date of service, and visit location of the health record.
  • Ability to verify that images are uploaded correctly and are legible for viewing.
  • Data entry skills with high attention to detail and accuracy.
  • Knowledge of computers, specifically Microsoft Office (Word and Excel).
  • Prior experience with Cerner/Oracle or comparable EHR document management systems preferred.
  • Must complete VA Cybersecurity/Privacy Training, VA Privacy and Information Security Awareness training, a Non-Disclosure Agreement (NDA), Cerner/Oracle Revenue Cycle System Training, and Cerner/Oracle PowerChart System Training prior to beginning work.
About Aptive

About Aptive. Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class. Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply. About Aptive: Aptive partners with federal agencies to achieve their missions through improved performance, streamlined operations and enhanced service delivery. Based in Alexandria, Virginia, we support more than a dozen agencies including Veterans Affairs, Transportation, Defense, Homeland Security and the National Science Foundation. We specialize in applying technology, creativity and human-centered services to optimize mission delivery and improve experiences for millions of people who count on government services every day. Founded: 2012. Employees: 300+ nationwide.

Employment Type: FULL_TIME

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