Remote Expense Report Processor Jobs in Oak Brook, IL

Summary 

The General Ledger ("GL") Accountant reports to the GL Manager and supports the monthly close process across a defined set of general ledger areas. This role is responsible for areas such as lease accounting, expense report processing and coding, bank transaction uploads and coding, and works closely with the GL Manager to ensure accuracy, timeliness, and adherence to close deadlines. This role is an excellent opportunity for an emerging accounting professional to build technical depth across core GL functions while contributing to a high-performing, collaborative accounting team.

Key Responsibilities 

Lease Accounting

• Maintain lease schedules and prepare monthly journal entries in accordance with ASC 842.
• Reconcile right-of-use asset and lease liability accounts on a monthly basis.
• Track new, modified, or terminated leases and update schedules accordingly.
• Prepare and maintain SOPs for all lease accounting processes.

Expense Reports & Corporate Credit Cards

• Process and review employee expense reports submitted through Emburse, ensuring proper coding, documentation, and policy compliance.
• Reconcile corporate credit card transactions and ensure timely posting to the general ledger.
• Follow up with employees on missing receipts, policy exceptions, or coding questions.
• Prepare and maintain SOPs for expense report and credit card processes.

Bank Transaction Uploads

• Complete daily and monthly bank transaction uploads into the general ledger. Due to the high volume of accounts and transaction uploads, this task will be shared with another team member. Specific accounts will be allocated to each individual. 
• Ensure transactions are accurately coded and posted in a timely manner.
• Flag discrepancies or unidentified items to the GL Manager for resolution.
• Prepare and maintain SOPs for bank transaction upload processes.

Close & Reconciliations

• Prepare reconciliations for all assigned areas, resolving reconciling items on a timely basis.
• Complete all close tasks in accordance with the close calendar and escalate issues to the GL Manager promptly.
• Maintain documentation standards that are accurate, organized, and audit-ready.

Audit & Compliance

• Prepare audit schedules and support requests related to owned general ledger areas, and others as requested by the GL Manager, and Controller.
• Maintain documentation standards that are audit-ready at all times.
• Adhere to internal controls and company accounting policies; flag control gaps to management.

Process Improvement & Systems

• Identify opportunities to improve efficiency, accuracy, and consistency across owned close areas.
• Leverage ERP (NetSuite) functionality effectively; support system improvements as directed.
• Partner with cross-functional teams (People/HR, FP&A, Treasury) to ensure payroll and other data flows accurately into the general ledger.

Additional Responsibilities

• As Topstep's finance team continues to grow and evolve, the responsibilities of this role may expand or shift over time. The GL Accountant may be asked to take on ad hoc projects, additional accounting areas, or other duties as assigned by the GL Manager or Senior Manager of Accounting. This role requires flexibility and a willingness to support the team's needs as the organizational structure develops.

Required Qualifications and Key Competencies

• Bachelor's degree in Accounting or Finance.
• 1-3 years of accounting experience, with exposure to month-end close processes and general ledger entries / balance sheet reconciliations.
• Familiarity with ASC 842 lease accounting, preferred.
• Experience with expense management platforms (e.g., Emburse), preferred.
• Experience with NetSuite or similar ERP system, preferred.
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, etc.)
• Strong attention to detail with the ability to manage multiple tasks and deadlines.
• Strong communicator who is comfortable asking questions and flagging issues proactively.
• Ability to work both independently and collaboratively within a team environment.

New Hire Base Salary Range

• $75,000 - $85,000 annually.
• The compensation offered will take into account the internal compensation structure and may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience, among other factors.
• This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

Company Culture & Perks

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication. 
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full-time employees. 
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.

Equal Opportunity Employer

Topstep is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all employees and applicants are valued. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status, in compliance with applicable federal, state, and local laws.

Interested in the role? Apply today with your resume!

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Notice of Use of Artificial Intelligence in Recruitment and Hiring: Notice Pursuant to 775 ILCS 5/2-102(L). Topstep LLC uses artificial intelligence ("AI") in connection with its recruitment and hiring process. Examples include, but are not limited to, AI tools used to improve job descriptions, generate interview questions, draft communications, assist with scheduling, and source candidates, as well as AI features built into third-party platforms such as LinkedIn, Indeed, and Glassdoor. Topstep will not use AI that has the effect of subjecting employees or applicants to discrimination on the basis of any protected class under the Illinois Human Rights Act.