Remote Event Planner Jobs in Rochester, MI (NOW HIRING)

Job Summary:

A cover letter is required for consideration for this position and should be included as the first page of your resume. The cover letter should convey your specific interest in and fit for the position, detailing your relevant experience and accomplishments related to this position.

About Henry Ford Health + Michigan State University Health Sciences

Henry Ford Health and Michigan State University (MSU) have joined forces as Henry Ford Health + Michigan State University Health Sciences (HF+MSU) in an enduring partnership to transform health. Uniting the talent and capabilities of a leading, global research university and a renowned integrated health system with 13 acute care hospitals, we are a catalyst for change-reimagining how we think about, innovate, and deliver health and wellness. We attract, train, and develop world-class talent to unleash the creativity needed to solve the health challenges of our communities and make life better for the residents of Michigan and beyond. Learn more at henryfordmsu.org. 

We are seeking a highly organized and proactive Project Coordinator to join our dynamic, high-functioning Henry Ford Health + Michigan State University Health Sciences team.The Project Coordinator will assist in supporting and advancing the programmatic work of the HF+MSU Cancer Center. The HF+MSU Cancer Center is dedicated to finding the most advanced cancer therapies and life-saving prevention strategies, so our neighbors and families have access to world-class caner care  The ideal candidate will possess excellent project coordination capabilities, strong team-orientation, exceptional organizational, time management, and interpersonal communication skills. As the Project Coordinator, you will play a pivotal role in developing cross-organization programs, enhancing our operational efficiency, and contributing to the overall growth and success of the partnership.

Under light supervision, the Project Coordinator coordinates project work  and between Henry Ford Health and Michigan State University, involving coordination of multiple participants and stakeholders aimed at building synergistic programs of distinction and/or improving operational efficiencies. Maintains a high level of responsibility for completion of tasks or projects assigned. Prepares meetings, event, and programmatic materials and supports cancer leaders and project managers in advancing work timely by connecting people, plans, and processes.

This position can perform duties in a hybrid work setting, with a blend of in-office and remote work schedule as determined by the supervisor or manager. The primary office location is Henry Ford Health, Detroit, but may require occasional travel between Henry Ford locations and Michigan State University, East Lansing, which will be considered the work location for that day.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

 Project Coordination (70%)-

     Support project manager and program leaders to plan, execute and manage new initiatives or refine existing processes for efficiency such as symposiums, lecture series, research programs, etc.

     Work closely under the direction of project manager and with other team members to help plan retreats, receptions, or similar key events.

     Assist leaders in managing project schedules, targets, measurements, and accountabilities

     Work with system level teams to coordinate senior staff hiring, help review applications, schedule interviews, work with search committees, etc.

     Perform administrative follow-up by keeping track of major projects and tasks assigned by departmental leadership.

     Under guidance of project manager, coordinates  projects such as seed grants, symposiums, lecture series, research programs, etc. These projects may include scheduling meetings, drafting itineraries, selecting venues, drafting agendas, booking conference rooms, etc.

     Work with project leaders to schedule meetings, set agendas, create, and manage surveys and help run project meetings and follow-up on action items.

     Manage and oversee databases or other project platforms including Qualtrics, Sharepoint, Nexus Connect, etc.

Organize Key Events & Meetings (20%):

     Coordinate monthly lecture series, including assisting faculty to nominate speakers, drafting itineraries with scientific hosts, food ordering, making reservations, inviting research communities across Henry Ford and MSU, creating flyers with marketing team, etc.

     Organize retreats, receptions, and annual symposium with planning committees to develop agenda, inviting speakers, reserving venues, working with marketing and event teams for signage, menu, event set up, managing registration, poster assignment, and other relevant tasks.

     May coordinate one or more programs including but not limited to scheduling events, managing guest list, keeping meeting minutes, sending follow up surveys, etc.

     Assist with advisory board meetings, including but not limited to drafting bios, managing slides, reserving venues, drafting itineraries, working with other team members for travel and logistic arrangements.

Other tasks (10%):

     May assist with the preparation of communication content for websites, newsletters, presentations, etc.

     May assist in developing annual priorities, project budget and relevant documents with project manager.

     Work closely and coordinate with other team members.