General Information
Location: Cary, NC, Remote
Organization: ACI Clinical
Job Type: Full Time - Regular
Description and Requirements
ABOUT WCG:
WCG's clinical solutions are built on a foundation of best-in-class clinical services companies. We deliver transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those performing clinical trials. WCG is proud to serve individuals on the frontlines of science and medicine, and the organizations striving to develop new products and therapies to improve the quality of human health. It is our role to empower them to accelerate advancement, while ensuring the risks of progress never outweigh the value of human life.
WHY WE LOVE WCG:
At WCG, our employees are our most valuable asset and as with all our assets, we invest in them with an eye toward future success. We provide each eligible employee with a comprehensive set of benefits designed to protect their personal and financial health and to help them make the most of their future.
- Comprehensive Benefits package - Health, Dental, Vision, Life Disability, 401k with match, and flexible spending accounts
- Employee Assistance Programs and additional work/life resources
- Referral Bonuses and Tuition Reimbursement
- Flexible PTO
- Volunteer Time Off to benefit the community
- Opportunities for career development with on-the-job training, certification assistance and continuing education reimbursement
- The expected base salary range for this position is $52,470 - $81,500. This salary range may vary based on the candidate's qualifications, experience, skills, education, and geographic location.
JOB SUMMARY:
The Project Specialist in Scientific Review (SR) is responsible for supporting client projects (working closely with the Project Managers) to ensure that projects and their assigned deliverables are produced on time, within budget and according to the agreed upon scope of work with minimal supervision.
ESSENTIAL DUTIES/RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.
- Independently and proactively coordinate and manage certain project management activities, resources, equipment and information to support client and company for project/service solutions.
- Manage member activities including contracting and invoicing processes including client-specific member spend reporting.
- Liaise with clients to identify and define requirements and objectives.
- Independently monitor project progress, identify risks and issues, and recommend mitigation strategies, escalating to the Project Manager as appropriate.
- Manage client communications related to assigned project components, exercising judgment in responding to requests and resolving issues within defined scope.
- Lead and manage end to end planning and facilitation of internal and external project meetings, including determining appropriate meeting structure, participants, and objectives based on project needs.
- Synthesize meeting discussions into clear, actionable summaries that identify risks, dependencies, decisions, and follow-up actions requiring escalation or resolution.
- Develop and maintain project documentation frameworks to ensure accuracy, consistency, and audit readiness of project deliverables.
- Monitor project progress and handle issues as they arise in collaboration with the PM.
- Recommend and facilitate process improvements.
- Act as a point of contact, collaborate cross functionally, and communicate project status to all project members.
- Manage and monitor communications with external team members, including requests, alerts, and reminders.
- Create, maintain, track, and review comprehensive project documentation, project deliverables, plans, and reports.
- Create and maintain project document archive.
- Lead meeting logistics including availability checks, scheduling, venue research, facilitation, documentation of outcomes, etc.
- Creation, revision, distribution, and finalization of accurate and detailed meeting minutes utilizing technical, client-specific, and industry knowledge. Draft, prepare, circulate, and review meeting agendas, and presentation materials.
- Serve as a subject matter resource for project management tools and methodologies.
- Ensure standards and requirements of the project are met.
- Perform data entry tasks and quality checks.
- Provide coverage for and serve as back-up to Project Manager(s) for assigned project management tasks and responsibilities, and facilitation of internal and sponsor meetings, as appropriate.
- Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.
EDUCATION REQUIREMENTS:
- BA/BS or equivalent experience required; advanced coursework or relevant professional certification (e.g. CAPM, PMP) preferred.
CERTIFICATIONS/LICENSE/REGISTRATION REQUIREMENTS:
- Relevant professional certification preferred (e.g. CAPM, PMP)
QUALIFICATIONS/EXPERIENCE:
- 2 years of project management, technical expertise, or life-sciences experience.
- Experience in project management team environment strongly preferred.
- Strong critical thinking and analytical skills required.
- Knowledge of financial management a plus.
- Knowledge of project management software tools and management techniques.
- Excellent problem solving/decision making skills.
- Outstanding written and oral communication skills, including technical writing.
- Excellent organizational and planning skills with the ability to utilize technology and tools.
- Excellent interpersonal skills and experience in cross-functional collaboration.
- Strong facilitation and coordination skills.
- Ability to function effectively in a fast-paced environment and manage multiple projects simultaneously with minimal supervision.
- Excellent attention to detail.
- Knowledge of MS Office, specifically Word, Excel and PowerPoint.
TRAVEL REQUIREMENTS: 0% - 5%
Physical and Sensory Requirements: The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.
WCG is proud to be an equal opportunity employer - Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.
