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Recruiting Executive Assistant Jobs in Tennessee

FOCUSPOINT

Executive Assistant

Brentwood, TN · On-site

$36/hr

Up to $36/hour Executive Assistant Recruiting on behalf of a confidential FocusPoint client FocusPoint is partnering with a confidential, high‑growth organization to identify an experienced ...

FOCUSPOINT

Executive Assistant EA

Brentwood, TN · On-site

$38 - $40/hr

Commensurate with experience Executive Assistant FocusPoint Talent Solutions - Recruiting on behalf of a confidential client FocusPoint is partnering with a respected, growth‑oriented organization ...

FirstBank

Executive Assistant

Nashville, TN · On-site

Executive Assistant Position at FirstBank FirstBank is seeking an experienced Executive Assistant ... Recruitment agencies and consultants may not submit resumes directly to managers. FirstBank will ...

ARCO/Murray

Executive Assistant

Nashville, TN · On-site

$28K/mo

Executive Assistant Nashville, TN, US Are you extremely organized? Do you take a proactive approach ... From recruiting, training, and hiring practices to selecting our subcontractors, we understand that ...

FirstBank

Executive Assistant

Nashville, TN · On-site

Description Position at FirstBank FirstBank is seeking an experienced Executive Assistant to join ... Recruitment agencies and consultants may not submit resumes directly to managers. FirstBank will ...

Zirtual

Remote Virtual Executive Assistant

Knoxville, TN · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our ...

Zirtual

Remote Virtual Executive Assistant

Chattanooga, TN · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our ...

Zirtual

Remote Virtual Executive Assistant

Memphis, TN · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our ...

Zirtual

Remote Virtual Executive Assistant

Clarksville, TN · On-site

$1.5K - $3.8K/mo

The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of ... Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our ...

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Recruiting Executive Assistant information

What does a recruiting executive assistant do?

A Recruiting Executive Assistant supports executive-level recruiters or talent acquisition leaders by managing schedules, coordinating interviews, preparing candidate materials, and handling confidential information. They act as a liaison between executives, candidates, and hiring managers, ensuring smooth communication and organization throughout the recruitment process. Their role often includes administrative tasks such as calendar management, travel arrangements, and reporting, as well as assisting with recruitment events and projects.

How does a recruiting executive assistant typically support both executive leadership and recruitment teams on a daily basis?

A Recruiting Executive Assistant plays a dual role by managing executive calendars, coordinating meetings, and handling confidential information, while also supporting recruitment efforts. This often involves scheduling candidate interviews, preparing recruitment materials, and acting as a liaison between executives, candidates, and hiring managers. The position requires strong organizational skills and the ability to prioritize tasks in a fast-paced environment, as you will frequently switch between administrative duties and recruitment coordination. This collaborative role offers valuable exposure to both high-level decision-making and talent acquisition processes, providing a solid foundation for career growth within HR or executive administration.

What are the key skills and qualifications needed to thrive as a recruiting executive assistant, and why are they important?

To thrive as a Recruiting Executive Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of recruitment processes, often supported by experience in HR or administrative roles. Familiarity with applicant tracking systems (ATS), calendar management tools, and MS Office Suite is typically required. Excellent communication, discretion, and multitasking skills set outstanding candidates apart. These competencies ensure efficient recruitment operations, seamless executive support, and a positive candidate experience.

What is the difference between Recruiting Executive Assistant vs Administrative Assistant?

AspectRecruiting Executive AssistantAdministrative Assistant
Required CredentialsTypically high school diploma or associate degree; some roles prefer HR or recruiting certificationsHigh school diploma or equivalent; administrative training or certifications beneficial
Work EnvironmentHR departments, recruiting firms, corporate officesGeneral office settings, various industries
Employer & Industry UsageUsed in HR and recruiting sectors to support hiring processesCommon across multiple industries for general office support
Search & Comparison IntentOften compared for roles supporting recruiting teamsCompared for general administrative support roles

The main difference is that a Recruiting Executive Assistant focuses on supporting recruiting and HR functions, often requiring knowledge of hiring processes, while an Administrative Assistant provides broader office support across various departments. Both roles require organizational skills, but the Recruiting Executive Assistant specializes in talent acquisition support within HR environments.

What are popular job titles related to Recruiting Executive Assistant jobs in Tennessee?

For Recruiting Executive Assistant jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Recruiting Executive Assistant jobs in Tennessee look for?

The top searched job categories for Recruiting Executive Assistant jobs in Tennessee are:

What cities in Tennessee are hiring for Recruiting Executive Assistant jobs?

Cities in Tennessee with the most Recruiting Executive Assistant job openings:

Recruiting Executive Assistant jobs near you
Infographic showing various Recruiting Executive Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.

Executive Assistant III

Motion Recruitment

Franklin, TN

Contractor

Posted 27 days ago

Job description

Our client, a leading provider of energy, is hiring an Executive Assistant! This is a fully on-site role in Franklin, TN!

*This is a 6-month W2 contract with benefits! (with the potential to convert)*

In this role, you will provide proactive executive support to three Vice Presidents, managing complex calendars, travel, meetings, and communications across global teams. You will also prioritize competing requests, coordinate with other executive assistants, handle confidential information, and ensure leadership priorities and follow-ups stay on track.

Responsibilities:

  • Manage complex calendars for three Vice Presidents, prioritizing meetings and competing requests across multiple time zones.
  • Coordinate travel, meetings, agendas, and follow-ups, ensuring executives are prepared and priorities stay on track.
  • Act as a key point of contact for internal and external stakeholders while handling confidential information and executive communications.

Required Skills & Qualifications:

  • 5+ years of Executive Assistant experience, supporting senior executives.
  • Strong communication and MS Office skills, including Outlook, Teams, PowerPoint, and Excel.
  • Strong judgment and prioritization skills in fast-paced, ambiguous situations.

Motion Recruitment Partners is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.

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