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Records Office Assistant Jobs in Rio Rancho, NM (NOW HIRING)

Roberts Truck Center

Office Manager

Albuquerque, NM · On-site

... • Assist General Manager with exceptions on schedules identified by accounting. • Develop ... records of all financial documents with appropriate supporting material; update records as ...

Cherokee Federal

Administrative Clerk

Albuquerque, NM · On-site

$38K/yr

Import/scan CLRs into the correct patients' medical record, follow-up with MTF specialty care ... Office Assistant Keywords: * Recordkeeping * Filing * Data Entry * Scheduling * Office Support ...

Ambercare

Office Support / Recruitment Support

Albuquerque, NM · On-site

$16.50 - $21.25/hr

... office by performing the following duties: maintaining solid and consistent communication with ... Ensures all employee records are current, accurate, and updated regularly. * Assists compliance ...

Valer 120 Eubank LLC

Be Seen First

Dental Assistant

Albuquerque, NM · On-site

$17 - $22/hr

... the office while providing exceptional care to our patients. As a Dental Assistant, you will assist the dentist during procedures, manage patient records, and maintain a clean and organized ...

Valer 120 Eubank LLC

Be Seen First

Dental Assistant

Albuquerque, NM · On-site

$17 - $22/hr

... the office while providing exceptional care to our patients. As a Dental Assistant, you will assist the dentist during procedures, manage patient records, and maintain a clean and organized ...

Dental Office

Orthodontic Assistant

Albuquerque, NM

$16.50 - $22/hr

About the Role As an Orthodontic Assistant, you will work closely with our orthodontist and ... Maintain accurate patient records * Ensure a welcoming and supportive experience for patients of ...

LHH US

Administrative Assistant

Albuquerque, NM · On-site

$22/hr

Scan, file, and maintain both electronic and paper records * Assist with report preparation and ... Proficiency with Microsoft Office, including Word, Excel, and Outlook * Excellent written and ...

LHH US

Administrative Assistant

Albuquerque, NM · On-site

$22/hr

Scan, file, and maintain both electronic and paper records * Assist with report preparation and ... Proficiency with Microsoft Office, including Word, Excel, and Outlook * Excellent written and ...

LHH US

Administrative Assistant

Albuquerque, NM · On-site

$20 - $23/hr

Maintain and update customer records, ensuring information is accurate and current. * Assist with ... Strong working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.

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Records Office Assistant information

See Rio Rancho, NM salary details

$9

$17

$23

How much do records office assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for records office assistant in Rio Rancho, NM is $17.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.90 per hour, depending on experience, location, and employer.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are popular job titles related to Records Office Assistant jobs in Rio Rancho, NM?

For Records Office Assistant jobs in Rio Rancho, NM, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Rio Rancho, NM look for?

The top searched job categories for Records Office Assistant jobs in Rio Rancho, NM are:

Infographic showing various Records Office Assistant job openings in Rio Rancho, NM as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $37,045 per year, or $17.8 per hour.

Office Manager

Albuquerque, NM • On-site

Roberts Truck Center
Trucking • 51 - 200 employees
Learn more about Roberts Truck Centerexternal

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Re-posted 12 days ago

Roberts Truck Center rating

6.9

Company rating: 6.9 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

The Office Manager directs and coordinates administrative support services within a specific geographic Area. Must be familiar with a variety of administrative concepts, practices and procedures. Relies on extensive experience and judgment to ensure consistent application of company administrative processes and procedures. Performs a variety of tasks in leading and directing the work of others. May supervise office personnel and activities such as personnel, billing, truck sales administration, receptionist, cashier, etc. to achieve maximum expense control and productivity.
HLAs HIGH LEVERAGE ACTIVITIES (focus actions that will return the highest impact):• Ensure effective operation of office and administrative activities in multiple dealerships assigned.• Implement and maintain department controls and procedures consistent with company direction, considering recommendations and improvements for such controls.• Liaison with assigned dealerships, corporate and other Areas to ensure administrative functions are delivered seamlessly.
KEY RESPONSIBILITIES AND PERFORMANCE MEASURES:
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Provide assistance when needed in Human Resources to onboard new employees and for special projects.
• Assist General Manager with exceptions on schedules identified by accounting.
• Develop process to submit legal transfer work for truck deals once monies are received for funding.
• Stay abreast of title regulations. Attend seminars held by local licensing bureaus and any available training on title regulations.
• Make sure all paperwork in each truck deal is accurate; check for completeness (signatures, verify VIN, etc.).
• Maintain records of all financial documents with appropriate supporting material; update records as necessary.
• Provide assistance with questions relating to general ledger, budget to actual reports, and other reporting.
• Assist with completing end-of-the month dealership accounting reports.
• Assist accounting and external auditors at year-end with preparing schedules and invoices, providing explanations of supporting materials and procedures, and preparing any other necessary data.
• Fill in where needed in the absence of other employees.
• Coordinate with all departments; act as liaison.
• Manage Area customer and employee events.
• Attend staff meetings.
• Other duties assigned by manager.
QUALIFICATIONS AND EXPERIENCE:
• High School Diploma, or equivalent required. College education preferred.
• Minimum two (2) years dealership administration / accounting experience, whether car, truck, motorcycle, etc. preferred.
• Experience in administrative support and office practices.
• Basic understanding of accounting principles.
• Ability to utilize Excel, Word and other Microsoft software.
• Paycom/ Excede dealership business system experience preferred.
• Excellent communication skills and a team mentality are necessary for successful job performance.
• Research and Analysis skills.
• Attention to detail, thoroughness.
• Self-motivated; able to effectively prioritize tasks and organize schedule.
PHYSICAL AND ENVIRONMENTAL CONDITIONS: The position is located in the office and shop environment. Mobility of walking, standing and bending is frequent. Dexterity, hearing and talking requirements are constant. Visual ability to detect situations of concern is constant. Must be able to meet the public and make decisions.
NOTE: This Position Profile is not intended to be an all-inclusive. Employee may perform other related duties as required to meet the on-going needs of the company. The Position Profile is intended to describe the general nature and level of work being performed by individuals assigned to this job. It is not an exhaustive listing of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. Management reserves the right to revise the job or to require that other tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technological development.

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