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Records Management Associate information

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$10

$16

$22

How much do records management associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for records management associate in Memphis, TN is $16.69, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $18.22 per hour, depending on experience, location, and employer.

What does a records management associate do?

A Records Management Associate is responsible for organizing, maintaining, and securing an organization's records, both physical and digital. Their duties include cataloging documents, ensuring compliance with legal and regulatory requirements, and facilitating the retrieval of information when needed. They often work with specialized software to manage records efficiently and may assist with data privacy and destruction policies. This role is essential for the smooth operation of businesses, especially those that handle sensitive or confidential information.

What are the key skills and qualifications needed to thrive as a records management associate?

To thrive as a Records Management Associate, you need strong organizational skills, attention to detail, and a background in information management or a related field. Familiarity with records management systems (RMS), document imaging software, and compliance standards like HIPAA or GDPR is typically required. Excellent communication, discretion, and the ability to prioritize tasks efficiently help you stand out in this role. These skills ensure accurate, secure, and efficient handling of sensitive records, supporting organizational compliance and operational effectiveness.

What are some common challenges faced by records management associates, and how can they be addressed?

Records Management Associates often encounter challenges such as maintaining accuracy when handling large volumes of documents, ensuring compliance with data privacy regulations, and adapting to evolving digital record-keeping systems. To address these, strong attention to detail, regular training on regulatory requirements, and proficiency with records management software are essential. Additionally, effective communication with team members and other departments helps ensure records are properly categorized and accessible when needed.

Is records management a stressful job?

Records management associates often handle organized documentation and data retrieval, which can involve repetitive tasks and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Skills in time management and familiarity with records management software can help reduce stress.

What are the most commonly searched types of Records Management jobs in Memphis, TN?

The most popular types of Records Management jobs in Memphis, TN are:

What are popular job titles related to Records Management Associate jobs in Memphis, TN?

For Records Management Associate jobs in Memphis, TN, the most frequently searched job titles are:

What job categories do people searching Records Management Associate jobs in Memphis, TN look for?

The top searched job categories for Records Management Associate jobs in Memphis, TN are:

What cities near Memphis, TN are hiring for Records Management Associate jobs?

Cities near Memphis, TN with the most Records Management Associate job openings:

Records Management Associate jobs near you

Data Management Associate

University of Memphis

Memphis, TN • On-site

Full-time

Re-posted 5 days ago

University Of Memphis rating

8.9

Company rating: 8.9 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

35th of 631 rated colleges and universities

Job description

The department of Human Resources invites applicants to apply for the Data Management Associate role. This position is responsible for maintaining accurate employee data within the HRIS, supporting payroll processes, and ensuring compliance with employment regulations. This role provides customer support for HRIS-related inquiries, audits and manages employment documentation, and collaborates with internal departments to resolve data and compensation issues while ensuring the integrity of personnel records.

Initial Screening begins Friday June 12, 2026 and will occur every Friday thereafter, until filled.

Bachelor's degree and one year of experience in HR, customer service, or data entry/analysis; or Associate degree (or a minimum of two years of college) and three years of relevant experience in HR, customer service, or data entry/analysis.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

  • Maintains the accuracy and integrity of employee records by processing HR transactions and updates within the HR information system. Researches and resolves data discrepancies, responds to inquiries, and provides guidance to departments regarding employee data and HR processes. Analyzes transactions, including terminations, leave activity, time entry and service credit, and makes appropriate system corrections. 
  • Prepares, reviews, and maintains payroll-related reports and documentation. Collaborates with Payroll to research and resolve compensation discrepancies, including deductions, deferrals, and related payouts. Submits reports and supporting documentation to the Payroll Department and supports the biweekly and monthly payroll processes including out-of-cycle and retroactive payments. 
  • Responds to HRIS-related inquiries and assigned help desk tickets. Provides guidance on system navigation, role assignments, and standard workflows. Troubleshoots basic system issues and escalates complex matters to the supervisor as appropriate.
  • Reviews Form I-9 and EVerify documentation for accuracy and compliance with federal and state regulations. Performs routine audits of employment eligibility records, processes corrections, and coordinates re-verification efforts, including maintaining documentation, tracking expirations, and communicating with employees. 
  • Prepares, scans, and maintains electronic personnel records, including documents related to benefits, employee actions, employee relations, leaves, etc. Assists with subpoenas and public records requests in coordination with the Office of Legal Counsel, as needed. Responds to unemployment related claims. Maintains and updates desk procedures and documentation. Ensures compliance with applicable policies and regulations by participating in training, seminars, and ongoing professional development.  

  • Performs other duties as assigned. 

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