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Records Management Assistant Jobs in Springfield, VA

Leidos

Records Management Analyst- Journeyman

Bethesda, MD · On-site

$73K - $132K/yr

  • Retirement

  • PTO

Seeking a Records Management Analyst to support the Records Management Group (RMG) for a US ... The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR ...

6k Systems

Senior Records Management Specialist

Washington, DC · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

They will coordinate the proper disposition of records consistent with Agency practices; assist with orientating and training agency staff on appropriate life-cycle records management processes; and ...

Leidos

Records Management Analyst- Journeyman

Bethesda, MD

$73K - $132K/yr

  • Retirement

  • PTO

Seeking a Records Management Analyst to support the Records Management Group (RMG) for a US ... The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Springfield, VA

Records Management Assistant information

See Springfield, VA salary details

$28.2K

$51.4K

$72.1K

How much do records management assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for records management assistant in Springfield, VA is $51,380.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,900.00 and $55,900.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Springfield, VA?

The most popular types of Records Management jobs in Springfield, VA are:

What cities near Springfield, VA are hiring for Records Management Assistant jobs?

Cities near Springfield, VA with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $51,380 per year, or $24.7 per hour.

Records Management Specialist I

Armada Ltd

Arlington, VA • On-site

Full-time

Re-posted yesterday

Job description

Records Management Specialist IType: Full TimeLocation: Ballston, Virgina Overtime Exempt: NoReports To: ARMADA HQSecurity Clearance Required: Secret****************CONTINGENT UPON AWARD***********************Duties & Responsibilities:The Records Management Specialist I will assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.Records Management Specialist I assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.Records Management Specialist I assist with searching for requested records and scanning documents as needed.Other duties as assigned.Knowledge, Skills, and Abilities (KSAs):Knowledge of National Archives and Records Administration (NARA) regulations, Federal Records Center (FRC) guidelines, and the federal records life cycle.Proficiency in Electronic Records Management Systems (such as HP TRIM, Content Manager, or similar DoD-compliant platforms).Skilled in conducting regular file inventories, compliance checks, and data quality assurance reviews.Ability to liaise effectively with military personnel, civilian leadership, federal auditors, and external contractors.Ability to evaluate legacy paper systems and successfully guide teams through digital transformation and migration.Minimum/General Experience:At least two (2) years of Records Management experience.In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.Minimum Education:High school diploma or GED required. Disclaimer:The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Must be able to successfully pass a background check, and pre-employment drug testing.  Job offers are contingent upon results of background check and drug testing.