Records Management Assistant Jobs in Bend, OR (NOW HIRING)

Assistant Property Manager

MDI Management | Redmond

If you are the kind of professional who prefers being involved in daily operations rather than staying behind a desk, this is your role.

We are looking for a dependable Assistant Property Manager who brings organization, follow through, and strong communication to daily operations. This role supports the Property Manager and leasing team to ensure leasing activity, resident services, and administrative functions run smoothly.

This is an on site position requiring daily presence at the property. You will assist with leasing performance, resident communication, and operational organization to help maintain strong occupancy and community standards.

If you thrive in a fast paced environment and enjoy supporting team success, keep reading.

What You Will Be Doing

You will assist with daily operations and support leasing performance at your assigned community.

Your responsibilities will include:

• Supporting the Property Manager with daily on site operations
• Assisting leasing staff with task completion and follow through
• Greeting prospects and conducting property tours
• Processing applications and preparing lease documentation
• Maintaining vacancy reports and leasing records
• Responding to resident requests and coordinating maintenance follow up
• Conducting property walks and reporting maintenance or appearance issues
• Supporting marketing efforts and competitive property shops
• Maintaining organized files and accurate records

Leasing and Resident Support

• Greet and qualify prospective residents
• Conduct property tours and present community features
• Process applications and prepare lease and renewal documents
• Collect move in paperwork and required deposits
• Respond to resident concerns and submit maintenance requests
• Follow up on completed service requests
• Support resident retention and engagement efforts

Administrative Support

• Maintain resident files and leasing documentation
• Prepare leases, renewals, and notices
• Maintain vacancy and activity reports
• Distribute resident notices and communications
• Support daily office organization and workflow

Property and Maintenance Coordination

• Conduct routine property walks and report concerns
• Communicate maintenance needs to the appropriate team
• Assist with monitoring vacant unit readiness
• Support overall property presentation standards

Schedule and Availability Expectations

• This position requires schedule flexibility based on operational needs
• Availability may include weekends, busy leasing periods, or property events
• Daily on site presence is required

What We Are Looking For

• Minimum 2 years of property management or leasing experience preferred
• Strong organizational and multitasking skills
• Ability to follow through on tasks and support team operations
• Strong customer service and communication skills
• Experience with AppFolio or similar software preferred
• Professional appearance and positive attitude
• Ability to work in a fast paced environment

Physical Requirements

• Ability to sit, stand, walk, and climb stairs frequently
• Ability to lift up to 25 pounds when needed

What Success Looks Like

• Consistent support of leasing and operational activity
• Organized and accurate documentation
• Positive resident interactions and timely follow up
• Well maintained and professionally presented community

Why MDI Management

We operate with high expectations, strong support, and a focus on performance. This role plays a key part in supporting leasing success, resident satisfaction, and daily operations.

If you are ready to stay organized, support your team, and grow within property management, we want to hear from you.

Benefits:
Full-time employees are eligible for a comprehensive benefits package, including paid time off, health insurance, retirement options, and additional perks.

Part-time employees are eligible for sick leave and access to property amenities.

MDI Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.