ZipRecruiter

Log In

1

Records Management Assistant Jobs in Portland, OR

Jobs for Humanity

Records Assistant

Portland, OR · Remote

$17 - $22.25/hr

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ...

Carmax

Management Assistant

Portland, OR · On-site

$16.81 - $25.60/hr

Position Overview As a Management Assistant, you will play a key role in supporting store ... Ability to read, interpret, and accurately transcribe data for record-keeping. * Strong ...

New

Carmax

Management Assistant

Milwaukie, OR · On-site

$16.81 - $25.60/hr

Position Overview As a Management Assistant, you will play a key role in supporting store ... Ability to read, interpret, and accurately transcribe data for record-keeping. * Strong ...

New

Cedars-Sinai Park

Medical Records LPN

Portland, OR · On-site

$27.75 - $37.75/hr

Manage admission, transfer, discharge, and death records, including required logs and reports ... Support admission, discharge, and transfer documentation and workflows. * Assist with new admission ...

Cedar Sinai Park

Medical Records LPN

Portland, OR

$27.75 - $37.75/hr

Manage admission, transfer, discharge, and death records, including required logs and reports ... Support admission, discharge, and transfer documentation and workflows. * Assist with new admission ...

next page

Showing results 1-20

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Portland, OR

Records Management Assistant information

See Portland, OR salary details

$28.6K

$52.2K

$73.2K

How much do records management assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for records management assistant in Portland, OR is $52,166.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,600.00 and $56,700.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Portland, OR?

The most popular types of Records Management jobs in Portland, OR are:

What cities near Portland, OR are hiring for Records Management Assistant jobs?

Cities near Portland, OR with the most Records Management Assistant job openings:

Records Management Assistant jobs near you

Records Assistant

Jobs for Humanity

Portland, OR • Remote

$17 - $22.25/hr

Full-time

Posted 9 days ago

Job description

Job Description

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage digital records from a home-based workspace. In this role, you will organize files, update records, and ensure information is accurate and easy to retrieve. This position is ideal for someone who is detail-oriented and comfortable working independently.


Responsibilities

  • Organize and maintain electronic records and files.
  • Enter, update, and verify information in company databases.
  • Scan, upload, and file digital documents.
  • Review records for accuracy and completeness.
  • Retrieve and share documents as requested by team members.
  • Maintain the confidentiality of sensitive information.
  • Complete assigned tasks within established deadlines.

Requirements

  • High school diploma or equivalent.
  • Basic computer skills, including Microsoft Office and Google Workspace.
  • Strong attention to detail and organizational skills.
  • Good written and verbal communication skills.
  • Ability to work independently and manage time effectively.
  • Reliable internet connection and a personal computer.
  • Previous administrative or records management experience is a plus but not required.

Benefits

  • 100% remote work with flexible scheduling.
  • Competitive hourly pay.
  • Paid training and onboarding.
Additional Information

All your information will be kept confidential according to EEO guidelines.

Apply