Records Digitization Assistant Jobs (NOW HIRING)

On-Site

Miami, FL

Full time

R100091188

Current Employees:

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The University of Miami UHealth Department of Radiology has an exciting opportunity for a full time Sr. Records Assistant (H) in Miami. The incumbent compiles, scans, and organizes various records for the assigned department(s). This position ensures record confidentiality and compliance with all applicable standards and regulations. The incumbent will also assist with general office tasks as needed.

CORE JOB FUNCTIONS

• Compiles, scans, and organizes records and ensures they are up to date and filed appropriately.

• Reviews and addresses any requests for records.

• Retrieves records and coordinates dispersal of information to appropriate departments.

• Reviews accuracy and completeness of records, notifies appropriate staff of potential issues, and performs corrective actions to ensure information is accurate and current.

• Performs general office tasks as needed.

• Assists in purging outdated records.

• Maintains confidentiality of all records.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• Support the workflow at the UM Imaging counters to import/export digital studies, documents to/from PACS or UChart and process film jacket/CDs requests via telephone, fax and/or in person.

• Utilizes UChart-Radiant (RIS) and/or Picture Archive Communication Systems (PACs) to import or export digital images and report data.

• Ensures proper distribution of radiology reports to ordering physicians.

• Retrieve messages from voicemail in a timely manner.

• Resolve radiology exceptions in PACs for images.

• Maintains accurate and complete clerical systems and records.

• Works closely with physicians and serves as department liaison supporting all clinical areas.

• Oversees the release of digital information and ensures the availability of records to the patients, physicians and clinical staff for all studies and procedures via in person, fax, telephone, subpoenas, and legal requests.

• Manage document services with records retention vendor.

• Ensures a high degree of customer satisfaction by consistently adhering to our DIRECCT values.

• Assist with the department onboarding and training of staff.

• Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations, State requirements and works closely with the HIPAA Privacy Office to ensure HIPAA compliance.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures .

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience required

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to understand and follow instructions.

• Skill in completing assignments accurately and with attention to detail.

• Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.